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Content Overview

The Texas Workforce Commission Report form serves as a crucial document for employers in Texas, ensuring compliance with the Texas Unemployment Compensation Act. This form must be completed by every employing unit, providing essential information that helps determine an employer's liability under state law. The report requires various details, including the employer's account number, federal employer identification number, and type of ownership, such as corporation or sole proprietorship. It also seeks information about the business's location, ownership structure, and the nature of its activities. Employers must specify when they first had employment in Texas, when they began paying wages, and any periods of inactivity. Additionally, the form addresses specific situations such as domestic employment and acquisitions of businesses, requiring detailed disclosures to maintain transparency. Employers may also elect to voluntarily pay state unemployment taxes, committing to a minimum two-year period of coverage. Finally, the form mandates a certification of accuracy, ensuring that the information provided is truthful and complete, thus fostering accountability within the workforce system.

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C-1 (091415) Page 1 of 2
Mail To: This form can be completed online at
Cashier - Texas Workforce Commission www.texasworkforce.org
P.O. Box 149037
Austin, TX 78714-9037
This report is required of every employing unit, and will be used to determine liability under the Texas Unemployment Compensation Act.
If you have employment in Texas on a farm or ranch, please complete Form c-1fr, available online.
Identification Section
1. Account Number assigned by TWC (if any)
2. Federal Employer ID Number
3.
Type of ownership (check one)
corporation/pa/pc limited partnership
partnership estate
individual (sole proprietor/domestic) trust
limited liability company other (specify)
4. Name
5. Mailing address
6. City
7. County
8. State
8(a). Zip code
9. Phone Number
10. Business address where records or payrolls are kept: (if different from above)
Address City State Zip Phone Number ( )
11. Owner(s) or officer(s) [attach additional sheet if necessary]
Name
Social Security No.
Title
Residence Address, City, State, Zip
12. Business locations in Texas [attach additional sheet if necessary]
Trade name
Street Address, City, Zip
Kind of business
No. of employees
13. If your business is a chartered legal entity, enter:
Charter number
State of Charter
Date of Charter
Registered agent's name
Registered agent's address
Original legal entity name, if name has changed
Employment section
14. Enter the date you first had employment in Texas (do not use future date):
Month
Day
Year
15. Enter the date you first paid wages to an employee in Texas (do not use future date):
16. If your account has been inactive:
Enter the date you resumed employment in Texas:
Enter the date you resumed paying wages in Texas:
17. Enter the ending date of the first quarter you paid gross wages of $1,500.00 or more:
18. Enter the Saturday date of the 20
th
week that individuals were employed in Texas.
(All weeks should be in the same calendar year. Count a week if anyone performed any service for any portion of any day.
The services do not have to be performed on the same day of the week, in consecutive weeks or by the same employee. If
you do not reach 20 weeks of employment in the first calendar year of operation, begin again with the second calendar year
and count until you reach 20 weeks in that year.) Do not use future dates
19. If you hold an exemption from Federal Income Taxes under Internal Revenue Code Section 501(c)(3), attach a copy of your
Exemption Letter. Also, enter the ending date of the 20
th
week of the calendar year in which 4 or more persons were
employed in Texas:
20. Enter the year(s) your organization was liable for taxes under the Federal Unemployment Tax Act:
(begin with most recent year)
(year) (year) (year) (year)
21. Does this employer employ any U.S. citizens outside of the U.S.? Yes No
STATUS REPORT
✔
C-1BK (091415) Page 2 of 2
Domestic - Household Employment Section
Complete 22 only if you have domestic or household employees (includes maids, cooks, chauffeurs, gardeners, etc.)
22. Enter the ending date of the first calendar quarter in which you paid gross wages of $1,000 or more to employees
performing domestic service:
Month
Day
Year
Nature of Activity Section
23. Describe fully the nature of activity in Texas, and list the principal products or services in order of importance:
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
24. If the business in Texas was acquired from another legal entity, you must complete items 24-26. If a partial acquisition occurred, the predecessor/successor may jointly
submit information regarding a partial transfer of experience.
a) Previous owner’s TWC Account Number (if known) ______________________________________________________________________________
b) Date of acquisition _________________________________________________________________________________________________________
c) Name of previous owner(s) _________________________________________________________________________________________________
d) Address ________________________________________________________________________________________________________________
e) City _______________________ State __________________________ Zip _________________________________
What portion of business was acquired? (check one) all part (specify)
25. On the date of the acquisition, was the previous owner(s), or any partner(s), officer(s), shareholder(s), other owner(s) or a person related by blood or marriage to any
of these individuals, holding a legal or equitable interest in the predecessor business, also an owner, partner, officer, shareholder, or other owner of a legal or
equitable interest in the successor business? Yes No
If “Yes”, check all that apply: same owner, officer, partner, or shareholder sole proprietor incorporating
same parent company other (describe below)
_________________________________________________
If “No,” on the date of the acquisition, did the previous owner(s), partner(s), officer(s), shareholder(s), other owner(s) or a person related by blood or marriage to any of
these individuals, holding a legal or equitable interest in the predecessor business, hold an option to purchase such an interest in the successor business?
yes no
26. After the acquisition, did the predecessor continue to:
• Own or manage the organization that conducts the organization, trade or business?
• Own or manage the assets necessary to conduct the organization, trade or business?
• Control through security or lease arrangement the assets necessary to conduct the organization, trade or business?
• Direct the internal affairs or conduct of the organization, trade or business?
Yes No
If “Yes” to any of above, describe: _____________________________________________________________________________________________
Voluntary Election Section
27. A non-liable employer may elect to pay state unemployment tax voluntarily. If an employer elects to do so, the employer is obliged to pay taxes for a minimum of two
calendar years, beginning with January 1 of the first year of the election. The employer may withdraw the election by written request, at the end of the 2-year period,
if not yet liable under the Texas Unemployment Compensation Act. To elect this option, complete the following:
Yes, effective Jan. 1, I wish to cover all employees (except those performing service(s) which are specifically exempt in the Texas Unemployment
Compensation Act).
Signature Section
I hereby certify that the preceding information is true and correct, and that I am authorized to execute this Status Report on behalf of the employing unit named herein.
(this report must be signed by the owner, officer, partner or individual with a valid Written Authorization on file with the Texas Workforce Commission)
Date of signature:
Month ___ Day ___ Year ___
Sign here ________________________________________
Title _______________
Driver's license number __________________ State __________ E-mail address ______________________________________________
Individuals may receive, review and correct information that TWC collects about the individual by emailing to open.records@twc.state.tx.us or writing to: TWC Open
Records, 101 E. 15
th
St., Rm. 266, Austin, TX 78778-0001.
➤ PDF File

Form Specifications

Fact Name Details
Purpose This report is required for every employing unit to determine liability under the Texas Unemployment Compensation Act.
Submission Method The form can be completed online at www.texasworkforce.org.
Mailing Address Submit the form to Cashier - Texas Workforce Commission, P.O. Box 149037, Austin, TX 78714-9037.
Identification Requirements Employers must provide details such as Account Number, Federal Employer ID Number, and type of ownership.
Employment Dates Employers must enter the date they first had employment in Texas and the date they first paid wages to an employee.
Domestic Employment Section For employers with domestic employees, additional information about wages must be provided.
Voluntary Election A non-liable employer may elect to pay state unemployment tax voluntarily for a minimum of two calendar years.

Texas Workforce Commission Report: Usage Guidelines

Filling out the Texas Workforce Commission Report form is an essential step for employers in Texas. This report helps establish your business's liability under the Texas Unemployment Compensation Act. Follow these steps carefully to ensure that all required information is accurately provided.

  1. Obtain the Texas Workforce Commission Report form from the Texas Workforce Commission website or your local office.
  2. Fill in the Identification Section:
    • Enter your Account Number assigned by TWC, if applicable.
    • Provide your Federal Employer ID Number.
    • Select the type of ownership by checking the appropriate box (e.g., corporation, partnership, etc.).
    • Write your business name.
    • Input your mailing address, including city, county, state, and zip code.
    • Include your phone number.
    • If your business address differs from the mailing address, provide it here along with the phone number.
    • List the owner(s) or officer(s) with their names, Social Security Numbers, titles, and residence addresses.
    • Detail your business locations in Texas, including trade name, street address, and number of employees.
    • If applicable, enter details about your chartered legal entity.
  3. Complete the Employment Section:
    • Enter the date you first had employment in Texas.
    • Provide the date you first paid wages to an employee in Texas.
    • If your account has been inactive, enter the date you resumed employment and the date you resumed paying wages.
    • Fill in the ending date of the first quarter you paid gross wages of $1,500 or more.
    • Enter the Saturday date of the 20th week that individuals were employed in Texas.
    • If applicable, attach your Exemption Letter and enter the ending date of the 20th week of the calendar year in which 4 or more persons were employed.
    • List the years your organization was liable for taxes under the Federal Unemployment Tax Act.
    • Indicate whether your employer employs any U.S. citizens outside of the U.S.
  4. If you have domestic or household employees, complete Section 22 by entering the ending date of the first calendar quarter in which you paid gross wages of $1,000 or more.
  5. In the Nature of Activity Section, describe the nature of your business activity in Texas and list the principal products or services.
  6. If applicable, fill out the information regarding any acquisition of the business from another legal entity.
  7. Complete the Voluntary Election Section if you wish to elect to pay state unemployment tax voluntarily.
  8. In the Signature Section, certify that the information provided is true and correct. Sign and date the report, and include your title and driver's license number.

Once completed, send the form to the Cashier at the Texas Workforce Commission using the address provided. Ensure that all sections are filled out accurately to avoid delays in processing your report.

Your Questions, Answered

What is the purpose of the Texas Workforce Commission Report form?

The Texas Workforce Commission Report form is required for every employing unit in Texas. It is used to determine liability under the Texas Unemployment Compensation Act. This form collects essential information about the business, including its ownership structure, employment history, and tax obligations. Completing this report accurately ensures compliance with state regulations and helps the Texas Workforce Commission assess unemployment insurance contributions.

How can I submit the Texas Workforce Commission Report form?

The report can be completed online at the Texas Workforce Commission's official website, www.texasworkforce.org. Alternatively, if you prefer to submit a paper form, you can mail it to the following address: Cashier - Texas Workforce Commission, P.O. Box 149037, Austin, TX 78714-9037. Ensure that all required information is filled out completely to avoid delays in processing.

What information is required on the Texas Workforce Commission Report form?

The form requires various details, including the account number assigned by the Texas Workforce Commission, the Federal Employer ID Number, and the type of ownership of the business. Additionally, it asks for the business name, mailing address, phone number, and information about the owners or officers. Employment-related information, such as dates of employment and wages paid, must also be provided. If applicable, details regarding domestic employees and any business acquisitions should be included as well.

What should I do if my business has been inactive?

If your business has been inactive, you must indicate the date you resumed employment and the date you resumed paying wages in Texas on the form. This information is crucial for accurately determining your tax liability and ensuring compliance with state regulations. If you have not reached the required employment thresholds, you may need to continue tracking your employment status for future reporting periods.

Common mistakes

  1. Failing to provide the correct account number assigned by the Texas Workforce Commission (TWC). This number is essential for accurate processing.

  2. Not including the Federal Employer ID Number. This number is required for identification and tax purposes.

  3. Leaving the type of ownership section incomplete. It is important to check the appropriate box to indicate the business structure.

  4. Providing an incomplete mailing address. All components, including city, state, and zip code, must be filled out correctly.

  5. Using future dates when entering employment dates. Only past dates are acceptable for reporting employment history.

  6. Neglecting to attach necessary documents, such as the Exemption Letter if claiming an exemption under Internal Revenue Code Section 501(c)(3).

  7. Not signing the report. The form must be signed by an authorized individual, such as the owner or officer of the business.

  8. Forgetting to include additional sheets when necessary. If there are multiple owners or business locations, provide all required information.

Documents used along the form

The Texas Workforce Commission Report form is an essential document for employers in Texas, serving to establish their liability under the Texas Unemployment Compensation Act. Alongside this report, several other forms and documents are often utilized to ensure compliance with employment regulations and to facilitate smooth operations. Below is a list of five commonly associated documents that employers may need to complete or reference.

  • Form C-1FR: This form is specifically designed for employers engaged in agricultural activities, such as farming or ranching. It provides information necessary for determining unemployment tax liabilities related to agricultural employment.
  • IRS Form W-2: This form is used to report wages paid to employees and the taxes withheld from those wages. Employers must provide a W-2 to each employee at the end of the year, summarizing their earnings and tax contributions.
  • IRS Form 940: This annual form is used to report and calculate the Federal Unemployment Tax Act (FUTA) tax. Employers must file this form to report their federal unemployment tax obligations, ensuring compliance with federal regulations.
  • Texas Employer’s Quarterly Report (Form C-3): This report is filed quarterly to provide the Texas Workforce Commission with information about wages paid to employees and the unemployment taxes owed for that period. It helps maintain accurate records of employment and tax contributions.
  • Form C-4: This form is utilized for reporting employee separations and terminations. It provides necessary details about the reason for an employee's departure, which can impact unemployment claims and benefits.

Understanding and completing these forms accurately is crucial for employers in Texas. Each document plays a significant role in maintaining compliance with both state and federal employment laws, ultimately contributing to the successful management of workforce-related obligations.

Similar forms

The Texas Workforce Commission Report form shares similarities with several other important documents related to employment and business operations. Here’s a breakdown of those documents:

  • Employer Identification Number (EIN) Application (Form SS-4) - Like the TWC Report, this form is essential for businesses to obtain a unique identifier for tax purposes. Both documents require information about the business structure and ownership.
  • Texas Unemployment Compensation Act Registration - This registration is necessary for employers to comply with state unemployment laws. Similar to the TWC Report, it assesses liability and employment history.
  • Quarterly Wage Report (Form C-3) - This report details wages paid to employees during a specific quarter. It is similar to the TWC Report in that it tracks employment and wage data for compliance with unemployment laws.
  • Federal Unemployment Tax Act (FUTA) Report (Form 940) - This form reports annual unemployment taxes owed to the federal government. Both the FUTA Report and the TWC Report serve to ensure that employers fulfill their unemployment tax obligations.
  • Texas Franchise Tax Report - Businesses must file this report to determine their tax liability. Like the TWC Report, it requires detailed information about business operations and ownership.
  • Employee’s Withholding Allowance Certificate (Form W-4) - This form helps employers determine how much tax to withhold from employees’ paychecks. It parallels the TWC Report in that both documents deal with employment and tax compliance.
  • Texas Business License Application - This application is required for businesses operating in Texas. Similar to the TWC Report, it collects essential information about the business structure and ownership for regulatory purposes.

Dos and Don'ts

When filling out the Texas Workforce Commission Report form, it's important to follow certain guidelines to ensure that your submission is accurate and complete. Below is a list of things you should and shouldn't do during this process.

  • Do double-check your account number and Federal Employer ID Number for accuracy.
  • Do ensure that all dates entered are in the past; do not use future dates.
  • Do provide a complete mailing address, including city, state, and zip code.
  • Do sign the report, certifying that the information is true and correct.
  • Don't leave any sections blank; fill in all required fields to avoid delays.
  • Don't forget to attach any additional sheets if necessary, especially for listing owners or business locations.
  • Don't provide incomplete information about your business activities or employee details.
  • Don't forget to mail the completed form to the correct address provided at the top of the form.

By adhering to these guidelines, you can help ensure that your report is processed smoothly and efficiently.

Misconceptions

  • Misconception 1: The Texas Workforce Commission Report form is optional for all employers.

    In reality, this report is mandatory for every employing unit in Texas. It is used to determine liability under the Texas Unemployment Compensation Act. Failing to submit this report can lead to penalties and affect unemployment insurance claims.

  • Misconception 2: The form can only be submitted by mail.

    Contrary to this belief, the Texas Workforce Commission allows the form to be completed online at their official website. This provides a more efficient way for employers to fulfill their reporting obligations.

  • Misconception 3: Only large businesses need to file this report.

    This is not true. All businesses, regardless of size, must complete the report if they have employees in Texas. Even small businesses or sole proprietors are required to comply with this regulation.

  • Misconception 4: Once the report is submitted, no further action is required.

    Employers must keep the information updated. If there are changes in ownership, business location, or employment status, the report may need to be amended. Regular updates ensure compliance with state regulations.

Key takeaways

  • The Texas Workforce Commission Report form is essential for every employer in Texas. It helps determine your liability under the Texas Unemployment Compensation Act.

  • Complete the form accurately to avoid potential issues. Incorrect or incomplete information can lead to delays or penalties.

  • Identify your business correctly. You will need to provide your account number, Federal Employer ID Number, and type of ownership.

  • Be sure to include your business address and the address where payroll records are maintained, if different.

  • Document your employment history in Texas. This includes the date you first had employees and the date you first paid wages.

  • If your business has been inactive, provide the dates when you resumed employment and wage payments.

  • For businesses with domestic employees, there are additional requirements. You must report when you paid gross wages of $1,000 or more in a calendar quarter.

  • In case of acquiring another business, you will need to provide information about the previous owner and the nature of the acquisition.

  • Finally, remember to sign the report. Only authorized individuals, such as owners or partners, can certify the information provided.