Content Overview
The Texas VTR-346 form is a crucial document for anyone involved in the sale or transfer of a motor vehicle in Texas. This form serves as a vehicle transfer notification, providing essential information about the seller, buyer, and vehicle being transferred. It is important to complete all sections accurately, as the buyer is presumed to be the new owner once the form is submitted to the Texas Department of Transportation (TxDOT). This presumption carries significant legal implications, making it vital to include the correct name and address of the buyer. The form requires details such as the vehicle identification number (VIN), title number, and the date of delivery to the buyer. Sellers must also retain a copy of the completed form for their records. Processing of the VTR-346 typically takes about two weeks from the date of receipt by TxDOT. Failure to provide complete and accurate information can lead to delays or complications in the transfer process. Additionally, falsifying information on this form is a serious offense, potentially resulting in severe legal penalties. Understanding the importance of the VTR-346 form can help ensure a smooth and lawful transfer of vehicle ownership.
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Texas Motor Vehicle Transfer Notification
Information and Instructions
• Submit this form within 30 days of the vehicle's date of transfer to help protect yourself from liability for criminal
or civil acts involving the vehicle and the person(s) or entity taking ownership. However, the department will still
notate your record if submitted after the 30 days.
• Submission of this form does not transfer ownership. The person(s) or entity taking ownership must file a title
application with the appropriate entity (in Texas, the county tax assessor-collector’s office) in order to record
themselves as the owner and receive a title in their name. Until a new title is issued, the Texas title record will
reflect the name of the existing owner(s).
• When you submit this form, the motor vehicle record will be marked to show the vehicle has been transferred.
Required fields are marked with an asterisk (*). Submission of this form without the required information may
prevent the motor vehicle record from being marked and result in the form being returned.
• You may submit a Vehicle Transfer Notification online at https://www.TxDMV.gov/VTN to expedite processing.
Please do not submit a Vehicle Transfer Notification both online and by mail.
• Mail completed form to: TxDMV Vehicle Titles and Registration Division, PO Box 26417, Austin, TX 78755-0417
Vehicle Information
Vehicle Identification Number* Year* Make* Body Style Model
Title/Document Number Texas License Plate Number*
Transfer Information
Date of Transfer (month, day, and year)*
Did you keep your plates?
Yes No
☐ ☐
For Cars (6,000 lbs. or less) or Light Trucks (10,000 lbs. or less)
Transferor Information – Person(s) or entity transferring (by sale, gift, donation, etc.) the vehicle
First Name (or Entity Name) as shown on the Texas title*
Middle Name (if any)*
Last Name*
Suffix (if any)*
Address* City* State* Zip*
Country (if applicable)* Phone Number* Email
New Owner Information – Person(s) or entity to whom the vehicle was transferred
First Name (or Entity Name)*
Middle Name
Last Name*
Suffix (if any)
Additional First Name (if applicable) Middle Name Last Name Suffix (if any)
Address* City* State* Zip*
Country (if applicable)* Phone Number* Email
Certification – State law makes falsifying information a third degree felony
I, the above listed transferor, am notifying the Texas Department of Motor Vehicles that I have transferred the above vehicle, which
was legally owned by me and had a Texas title issued in my name. I understand the department will notate the transfer on the
vehicle record, and under Texas law, the vehicle will remain in my name until the new owner(s) transfers the title into their name.
Signature of Transferor*
Printed Name (Same as Signature)*
Date*
VTR-346 Rev 09/23 Form available online at www.TxDMV.gov Page 1 of 1
Form Specifications
| Fact Name | Detail |
|---|---|
| Form Title | Texas Motor Vehicle Transfer Notification (VTR-346) |
| Governing Law | Transportation Code, §520.023 |
| Purpose | To notify the Texas Department of Transportation (TxDOT) of a vehicle transfer. |
| Submission Requirement | All information must be complete for the form to be valid. |
| Processing Time | Approximately two weeks from receipt by the department. |
| Criminal Liability | Buyers may face civil and criminal liability for the vehicle upon submission of the form. |
| Signature Requirement | The seller(s) must sign and date the form for it to be processed. |
| Falsification Penalty | Falsifying information can lead to a third-degree felony charge. |
| Contact Information | For questions, contact TxDOT at (512) 465-7611. |
Texas Vtr 346: Usage Guidelines
Filling out the Texas VTR-346 form is a straightforward process that requires accurate information about both the seller and the buyer. Once the form is completed, it needs to be submitted to the Texas Department of Transportation. Processing typically takes about two weeks. Ensure that all details are filled out correctly to avoid any delays.
- Obtain the Form: Download the Texas VTR-346 form from the Texas Department of Transportation website or request a physical copy.
- Seller Information: Fill in the name of the seller(s) including last name, first name, and middle initial. Provide the current address, city, state, and ZIP code.
- Vehicle Information: Enter the title/document number, vehicle make, plate number, vehicle identification number (VIN), year, model, and body style of the vehicle.
- Buyer Information: Complete the buyer's name and current address, including city, state, and ZIP code. If any information is unknown, write “unknown” in the applicable space.
- Date of Delivery: Write the date the vehicle was delivered to the buyer.
- Signature: The seller(s) must sign and date the form. Use the format mm/dd/yyyy for the date.
- Mail the Form: Send the completed form to the Texas Department of Transportation, Vehicle Titles and Registration Division, Austin, TX 78779-0001.
- Keep a Copy: Retain a copy of the completed form for your records.
Your Questions, Answered
What is the Texas VTR 346 form?
The Texas VTR 346 form is a Vehicle Transfer Notification. It is used to inform the Texas Department of Transportation (TxDOT) that a vehicle has been sold or transferred to a new owner. This form helps protect the seller from future liability related to the vehicle.
Who needs to fill out the VTR 346 form?
The seller, also known as the transferor, is responsible for completing the VTR 346 form. This includes providing details about both the seller and the buyer, as well as information about the vehicle being transferred.
What information is required on the VTR 346 form?
You'll need to provide several key pieces of information. This includes the names and addresses of both the seller and the buyer, the vehicle's make, model, year, vehicle identification number (VIN), and the title or document number. Be sure to fill out all sections completely.
How long does it take to process the VTR 346 form?
Once you submit the completed form, processing typically takes about two weeks. This timeframe starts from the date the TxDOT receives your form.
What happens if I don’t fill out the form correctly?
If the form is incomplete or contains errors, TxDOT may return it to you. They will provide specific reasons for the return, and you will need to correct the issues before resubmitting.
What should I do if I cannot provide certain information?
If you don’t have all the required information, you can write “unknown” in the applicable spaces on the form. However, it’s best to provide as much accurate information as possible to avoid delays.
Do I need to keep a copy of the VTR 346 form?
Yes, it is important to keep a copy of the completed VTR 346 form for your records. This can serve as proof of the transfer in case any issues arise later.
What are the consequences of providing false information on the VTR 346 form?
Providing false information can lead to serious legal consequences. It is considered a third-degree felony, which may result in up to ten years in prison and fines up to $10,000. Always ensure that the information you provide is accurate and truthful.
Where do I send the completed VTR 346 form?
Mail the completed form to the Texas Department of Transportation, Vehicle Titles and Registration Division, at the address: Austin, TX 78779-0001.
How can I get help if I have questions about the VTR 346 form?
If you have questions or need assistance, you can contact the TxDOT Vehicle Titles and Registration Division at (512) 465-7611. They can provide guidance and help you with any issues related to the form.
Common mistakes
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Failing to provide complete information. Every section of the VTR-346 form must be filled out. Missing details can lead to delays or rejection of the form.
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Illegibly printing or typing information. If the information is hard to read, it may cause processing issues. Always ensure that your writing is clear.
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Not keeping a copy of the submitted form. Retaining a copy is important for your records. This helps in case there are questions or issues later.
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Incorrectly filling out the buyer's information. The name and address of the buyer must be accurate. Any errors can result in legal complications.
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Omitting the date the vehicle was delivered. This date is crucial for tracking the transfer. Always include it to avoid confusion.
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Not signing the form. The seller's signature is required to validate the transfer. Without it, the form is incomplete.
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Ignoring the warning about falsifying information. Providing false information is a serious offense and can lead to legal consequences.
Documents used along the form
When transferring ownership of a vehicle in Texas, several important forms and documents often accompany the Texas VTR-346 form. These documents help ensure that the transfer is processed smoothly and legally. Below are some commonly used forms that may be relevant in this context.
- Texas Certificate of Title (Form 130-U): This is the primary document that proves ownership of a vehicle. When a vehicle is sold, the seller must complete this form to officially transfer the title to the buyer. It includes details such as the vehicle's identification number, make, model, and the names of both the seller and buyer.
- Application for Texas Title (Form 130-U): If the buyer is applying for a new title after purchasing a vehicle, they will need to fill out this application. This form is also used when a vehicle is being registered for the first time in Texas, ensuring that the state has accurate records of vehicle ownership.
- Vehicle Registration Application (Form VTR-101): This form is necessary for registering a vehicle in Texas. It is typically completed by the buyer after the title transfer. This document collects information about the vehicle and the owner, enabling the Texas Department of Motor Vehicles to issue license plates and registration stickers.
- Bill of Sale: While not a state-required document, a bill of sale serves as a receipt for the transaction between the buyer and seller. It outlines the sale details, including the sale price, vehicle information, and the names of both parties. This document can be useful for tax purposes and as proof of the transaction.
These documents play a crucial role in the vehicle transfer process, helping to protect both the buyer and seller. By ensuring all necessary forms are completed and submitted, individuals can facilitate a smooth transition of ownership and maintain compliance with Texas law.
Similar forms
The Texas VTR-346 form serves as a vehicle transfer notification, and there are several other documents that share similarities in purpose and function. Below is a list of eight documents that are comparable to the Texas VTR-346 form:
- Bill of Sale: This document serves as proof of the sale of a vehicle, detailing the transaction between the seller and buyer. Like the VTR-346, it includes important information about both parties and the vehicle itself.
- Application for Texas Title: This form is used to apply for a new title after a vehicle has been purchased. Similar to the VTR-346, it requires details about the buyer, seller, and vehicle, ensuring proper ownership transfer.
- Vehicle Registration Application: This document is necessary for registering a vehicle with the state. It shares the same need for accurate buyer and seller information, as well as vehicle details, to facilitate the registration process.
- Transfer of Title Form: This form is used specifically for transferring ownership of a vehicle from one person to another. Like the VTR-346, it emphasizes the importance of complete and accurate information to validate the transfer.
- Affidavit of Heirship: In cases where a vehicle is inherited, this document establishes the rightful owner. It is similar to the VTR-346 in that it requires detailed information about the deceased and the inheritor.
- Power of Attorney for Vehicle Transactions: This document allows one person to act on behalf of another in vehicle-related matters. It parallels the VTR-346 by requiring identification of both parties involved in the transaction.
- Notice of Transfer: This form notifies the state of a vehicle transfer. Similar to the VTR-346, it serves to update ownership records and requires comprehensive details about the vehicle and the parties involved.
- Vehicle Title Application for Non-Titled Vehicles: Used for vehicles that do not have a title, this application helps establish ownership. Like the VTR-346, it necessitates detailed information about the vehicle and the new owner.
Dos and Don'ts
When filling out the Texas VTR-346 form, it is important to follow certain guidelines to ensure that the process goes smoothly. Below is a list of what you should and shouldn't do.
- Do legibly print or type all information.
- Do keep a copy of the completed form for your records.
- Do ensure all requested information is complete, including names and addresses.
- Do write "unknown" in spaces where information is unavailable.
- Don't leave any fields blank; incomplete forms may be returned.
- Don't falsify any information, as it can lead to serious legal consequences.
- Don't forget to sign and date the form before submitting it.
- Don't submit the form without verifying the vehicle identification number and other details.
By adhering to these guidelines, you can help ensure a successful transfer of vehicle ownership in Texas.
Misconceptions
There are several misconceptions surrounding the Texas VTR-346 form, which is used for vehicle transfer notifications. Understanding these misconceptions can help ensure that the process is completed correctly and efficiently. Here are nine common misunderstandings:
- Only the buyer needs to fill out the form. Both the seller and buyer must provide information on the form. Complete details from both parties are essential.
- The form can be submitted without signatures. The seller's signature is required. Without it, the form is incomplete and may be rejected.
- It's not necessary to keep a copy of the form. Sellers should retain a copy for their records. This can serve as proof of the transfer if any issues arise later.
- Processing time is immediate. The Texas Department of Transportation typically processes the form within two weeks. Patience is necessary after submission.
- Filling out the form incorrectly has no consequences. Incorrect or incomplete information can lead to the form being returned, delaying the transfer process.
- The vehicle is automatically transferred upon submission. The vehicle remains in the seller's name until a new Texas Certificate of Title is issued to the buyer.
- Only the seller can submit the form. While the seller is responsible for notifying the department, anyone with the required information can assist in the process.
- Providing "unknown" information is acceptable. If any information is unavailable, it is better to write "unknown" in the relevant spaces rather than leaving them blank.
- The form is only for private sales. The VTR-346 form can be used for both private sales and transfers between dealerships or other entities.
By addressing these misconceptions, individuals can navigate the vehicle transfer process more effectively and avoid potential complications.
Key takeaways
When filling out the Texas VTR-346 form, it is essential to keep a few key points in mind to ensure a smooth process. Here are some important takeaways:
- Complete Information is Crucial: Ensure all sections are filled out completely. Missing information can delay processing.
- Legibility Matters: Print or type all information clearly to avoid any misunderstandings.
- Keep a Copy: Retain a copy of the completed form for your records. This is important for your own documentation.
- Processing Time: Expect processing to take approximately two weeks from the date the department receives the form.
- Signature Required: The seller must sign the form. Without a signature, the transfer cannot be processed.
- Criminal Liability: Be aware that providing false information can lead to serious legal consequences, including felony charges.
- Contact Information: If you have questions or need assistance, reach out to the TxDOT Vehicle Titles and Registration Division at (512) 465-7611.
- Use of "Unknown": If any requested information is unavailable, simply write "unknown" in the applicable space.
- Mailing Instructions: Send the completed form to the Texas Department of Transportation, Vehicle Titles and Registration Division, Austin, TX 78779-0001.
Taking these steps will help ensure that the transfer of ownership is processed correctly and efficiently. Remember, clarity and completeness are your best allies in this process.