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Content Overview

The Texas PS 001R form plays a crucial role in the approval process for career schools and colleges seeking certification in Texas. This application is designed to ensure that educational institutions meet the necessary standards outlined in the Texas Education Code, specifically under the Career Schools and Colleges Act. When submitting this form, schools must provide comprehensive information about their operations, including legal names, addresses, and contact details. Additionally, they must include essential documents such as catalogs, enrollment agreements, and financial statements. The form also requires schools to detail their student capacity, recruitment practices, and the qualifications of their instructional staff. To complete the application, all required exhibits must be submitted, and schools should be aware that the Texas Workforce Commission will not process any application until all materials are received. This structured approach helps maintain the quality and integrity of career education in Texas, ensuring that institutions are well-equipped to provide valuable training to their students.

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TEXAS WORKFORCE COMMISSION
Career Schools and Colleges
Application for Certificate of Approval
Texas Education Code, Career Schools and Colleges
(Residence Schools)
Page 1 of 6 PS-001R
PREVIOUS EDITIONS OF THIS FORM WILL NOT BE ACCEPTED REV 06/11
TWC USE ONLY
Receipt #
Fee Paid
Date Paid
Initialed by
Authority for Data Collection: Texas Education Code Section 132.052
Planned Use of the Data: To provide information necessary to determine if the school meets the criteria for a
Certificate of Approval under the Career Schools and Colleges Act.
Instructions: This must include all required exhibits to be complete. If additional clarification is required, contact
Career Schools and Colleges at 512-936-3100. Career Schools and Colleges will not act upon any application until all
the required catalogs, exhibits, fees, and other materials have been received. A copy of this application will be sent to the
school at the time the license is issued.
School approval is requested based on program measurement in (check one box only):
Contact Hrs.:
Quarter Credit Hrs.: Semester Credit Hrs.:
Original Application Date (mm/dd/yy):
Revision Date (mm/dd/yy): School Number:
I. INFORMATION
1. Legal Name of School:
2. Address of School:
3. Mailing Address:
4. Telephone Number of the School: Fax Number:
800 Number:
5. E-Mail Address, if applicable:
School Website, if applicable:
6. Type of
Corporation Partnership Individual
Ownership:
Limited Liability Company (LLC)
Other:
7. Name of Corporation, Partnership, or Individual that owns the school mentioned in Item 1:
Telephone No.
a. Address of Owner:
b. List all partners or, if a corporation, all officers, directors, and/or trustees. In addition, list each
shareholder owning stock aggregating at least 10% of the total issued and outstanding shares.
SUBSIDIARY CORPORATIONS should list the parent corporation as stockholder. (Use an additional
sheet, if necessary, and identify as Attachment A.)
Name
Title
Address
% Owned
Page 2 of 6 PS-001R
PREVIOUS EDITIONS OF THIS FORM WILL NOT BE ACCEPTED REV 06/11
8. What will be the total student capacity including morning, afternoon, and evening schedule?
9. Are representatives employed to recruit students: Yes
No
10. Do the number of individuals employed by the owner (shown in #6) in all businesses exceed 99?
Include employees in schools and all other business entities. Yes
No
II. REQUIRED CATALOGS AND DOCUMENTS
A. One copy of the catalog, supplements or addenda to the catalog, if appropriate, and student handbooks
which the school plans to use. All data items listed in the attached catalog guide, PS-001X, must be
included in either the catalog, supplements, or addenda to the catalog.
Note:
A draft of proposed catalog, supplements, and addenda should be submitted with a new school
application. Updated copies should be submitted when revisions are approved. Complete the PS-001Y,
Index to Catalog, Supplements and Handbooks and submit with this application.
B. The following documents must be submitted with this application for licensure:
1. Personal Data Form (PS-002) and appropriate fee for each of the instructional staff
(PS-002B) and appropriate fee for the Director (Forms are provided for your use as necessary).
2. Copies of all enrollment agreement forms. The proper refund policy must be included as part of
the enrollment agreement. If applicable, complete the Affidavit of On-Campus Enrollment form
PS-001V. Complete and return PS-190.
3. Financial statements.
4. Director's Statement, PS-001Z.
5. Owner's Affidavit, PS-001W.
6. Catalog Check List, PS-001Y.
7. For each new program or major modification of a program, a list of textbooks including the title,
author, and copyright date.
8. All attached pages of this application.
C. The following documents (1 through 13) must be maintained at the school in current status and must be
available at this location for review during the initial visit at a new school and during each compliance
visit:
1. A Certificate of Occupancy and current fire inspection certificate, if applicable. The fire
inspection must be renewed annually.
2. A rental or lease agreement for the school facilities. If the facilities are owned by the school
owner, submit a statement to that effect. Name, address, and phone number of lessor/owner must
be available.
3. A rental or lease agreement for any equipment used for instruction not owned by the school, or if
all equipment used for instruction is owned, a statement to that effect.
Page 3 of 6 PS-001R
PREVIOUS EDITIONS OF THIS FORM WILL NOT BE ACCEPTED REV 06/11
4. A description and floor plan of the school facilities, including room numbers, dimensions of
rooms, pupil capacities, and uses of the rooms.
5. An inventory of furniture, equipment, and instructional aids used in the classroom and/or other
areas where instruction is provided.
6. A list of current textbooks including title, author, and copyright date.
7. One sample of each kind of certificate/diploma to be awarded upon satisfactory completion of
training.
8. A description of the school's system of maintaining a positive record of attendance. As a
minimum, explain
a. the symbols used to indicate presences, absences, and tardies;
b. when attendance is recorded;
c. the use made of class roll books and/or other attendance forms; and
d. the maintenance of permanent attendance records
9. The actual forms to be used by the school to record attendance and progress, including the master
student registration list and transcripts.
10. A statement outlining the following:
The school's method of payment that is available to enrolling students. If student financing is
available through any form of arrangement or agreement between the school and a lending
institution, the complete terms of the arrangement or agreement must be disclosed including the
lender's name and address. In addition, if any form of financing is available at the school, all
charges and the true annual percentage rate and the name(s) and address(es) of the lending
institution(s) must be disclosed. (This includes, but is not limited to, all GSL and SLS lenders.)
FOR EACH STUDENT
11. A written record of the previous education and training (PS-010) of each student which clearly
indicates that appropriate credit has been given by the school for previous education and training,
with the new training period shortened where warranted through the use of tests and the program
cost reduced accordingly. Official transcripts of all previous postsecondary institutions attended
provided by the student must be placed in the student file with a written evaluation initialed by
the school director or the director's designee.
12. The school must maintain a record of the receipt of enrollment policies (PS-005 - form enclosed)
or its equivalent acceptable to Career Schools and Colleges.
13. An academic transcript which reflects permanent academic records must be maintained.
AFTER INITIAL VISIT
14. Each school shall maintain a legible Master Student Registration List kept in chronological order
and consisting of at least the following information for any person who signs an enrollment
agreement and/or makes a down payment to attend the school:
1. Date 5. Social Security Number
2. Name of Student 6. Date of Birth
3. Address of Student 7. Name of Program
4. Telephone Number
Page 4 of 6 PS-001R
PREVIOUS EDITIONS OF THIS FORM WILL NOT BE ACCEPTED REV 06/11
If the student does not sign an enrollment agreement or make a down payment prior to the first
day of attendance, the student's name will be added to the master student registration list on the
first day of attendance; and
15. The school will maintain, on a current basis, a list of all representatives employed to recruit
students. Representatives will not be permitted to solicit students prior to receipt of approval
from Career Schools and Colleges.
III. STATEMENTS OF ASSURANCE
A. The programs, curriculum, and instruction are of such quality, content, and length as may reasonably and
adequately achieve the stated objective for which the programs, curriculum, or instruction are offered.
B. There is in the school adequate space, equipment, instructional material, and instructor personnel to
provide training of good quality.
C. Education and experience qualifications of directors, administrators, and instructors meet the minimum
requirements.
D. The school will furnish to each student, prior to enrollment, a copy of the school bulletin, supplements,
addenda, and student handbook (if a handbook is published).
E. The school complies with all local, city, county, municipal, state and federal regulations, such as fire,
building, and sanitation codes.
F. The school is financially sound and capable of fulfilling its commitments for training.
G. The school's administrators, directors, and instructors are of good reputation and character.
H. A Master Student Registration List will be maintained.
I. Adequate records as prescribed by the administrator will be kept to show attendance and progress or
grades, and satisfactory standards relating to attendance, progress, and conduct are enforced.
J. On completion of training, and when the financial obligation has been fulfilled, the student is given a
certificate by the school indicating the program and training was completed satisfactorily.
K. The school will maintain student academic transcripts which record academic records permanently and
will retain all other student records for at least five (5) years from the last date attended for all students
who graduated, dropped out, or transferred. Financial records will be retained as required by federal
retention requirements.
L. Transcripts will be available to prospective employers and to students upon request and without charge
for the first copy. (This statement should be included in the school bulletin.) The transcript should show
the name of the program and the length of time it was pursued and should include a copy of the program
curriculum with a clear explanation thereof as to the extent to which each subject was completed. The
transcript should also include grades, information as to conduct, and records of any education and
training of the student prior to enrollment for which credit has been granted.
M. A current list of all representatives employed to recruit students will be maintained. Representatives will
not be allowed to solicit without prior approval from Career Schools and Colleges.
Page 5 of 6 PS-001R
PREVIOUS EDITIONS OF THIS FORM WILL NOT BE ACCEPTED REV 06/11
N. The school will make available all of the records, documents, and necessary data required for approval
under the Career Schools and Colleges Act and, if applicable, Title 38, U.S.C., for inspection by
authorized representatives of the Texas Workforce Commission.
O. The school will submit to Career Schools and Colleges prior notice of any proposed changes in this
application, bulletin, supplements, addenda, and exhibits. Approval must be obtained in advance of
implementation.
P. The school will not utilize erroneous or misleading advertising, either by actual statement, omission, or
intimation.
Q. The school will not use a name like or similar to an existing tax supported school in the same area.
R. Prospective students will not be denied admission on the basis of race, color, national origin, sex,
handicap, age, or veteran status (except where age, sex, or handicap constitutes a bona fide occupational
qualification necessary to proper and efficient administration). (This statement should be included in the
school bulletin.)
S. The school will not exceed the enrollment limitation and pupil-teacher ratios established by the Career
Schools and Colleges Act and Texas Workforce Commission Rules.
T. There is no action pending against the school or against any of the owners, officers, staff, faculty, or sales
representatives of the school by any federal, state or local agency.
U.
The school will notify Career Schools and Colleges of any unplanned school closures as soon as
possible and will ensure that the class time is made up so that the students receive the lecture and
laboratory hours as listed for the approved course.
V. A copy of the school’s grievance procedures will be provided to all students and the procedures will be
fully described in the school’s published catalog. Student complaints will be responded to and resolved
promptly by the school A notice regarding the school’s agency approvals, the school’s grievance policy,
and option to file a complaint with TWC will be posted in such a way as to be easily visible and readable
by students, both on the school’s website and on the school premises: (1) centrally located at or near the
school’s main entrance; (2) in at least one of the student common areas such as a breakroom; (3) in
places where student solicitation, financial aid advising, and enrollment activities take place; and (4) any
other areas as may be requested by Career Schools and Colleges. The notice must convey that:
1. The school has a certificate of approval from TWC to operate a career school or college in the
state of Texas (and provide the TWC-assigned school number);
2. The school’s programs are approved by TWC, and other Texas state agencies and school
accrediting bodies, which must be named, if applicable;
3. Students must address their concerns about the school or an educational program by following
the grievance process outlined in the school’s catalog;
4. Students dissatisfied with the school’s response to their complaint can file a formal complaint
with TWC, as well as with other relevant agencies or accreditors, if applicable; and
5. Information on filing a complaint with TWC can be found on its Career Schools and Colleges
Website at
http://csc.twc.state.tx.us/.
Page 6 of 6 PS-001R
PREVIOUS EDITIONS OF THIS FORM WILL NOT BE ACCEPTED REV 06/11
I, , do hereby expressly authorize Career Schools and
Colleges, Texas Workforce Commission, to obtain all criminal history record information, and relating to myself, for the
purposes set forth in Texas Education Code, Section 132.055(b)(10) and Title 40, Texas Administrative Code, Section 807.2(16).
Applicant Signature
AFFIDAVIT
STATE OF
COUNTY OF , WHERE WITNESSED.
The individuals named below, being duly sworn, depose and say that the information in this application,
accompanying catalogs, supplements, addenda, exhibits, and materials are true and correct to the best of their
knowledge and belief. Further, the school will be operated in compliance with this application and all legal
requirements. Any deficiencies will be immediately corrected and changes in the operation will not be made until
written approval from the Texas Workforce Commission, for any revision to the application, is received. I
understand that purposely submitting false or misleading information on this application may subject me to a
fine, a prison sentence, or both.
*SIGNATURE OF EACH OFFICER OR PRINCIPAL OWNER:
(SIGNATURE) (TYPED NAME AND TITLE)
(SIGNATURE) (TYPED NAME AND TITLE)
(SIGNATURE) (TYPED NAME AND TITLE)
Notary
SUBSCRIBED AND SWORN TO BEFORE ME THIS
DAY OF , 20 .
MY COMMISSION EXPIRES
(mm/dd/yy)
S E A L
Signature of Notary
(*See PS-001W or Section 132.001(2), Texas Education Code, for definition.)
Return one (1) original with required fees to:
TEXAS WORKFORCE COMMISSION
CAREER SCHOOLS AND COLLEGES - CONTROLLER
101 EAST 15TH STREET
AUSTIN, TEXAS 78778-0001
___________________________________________________________________________________________________________
Completed forms, inquiries, or corrections to the individual information contained in this form shall be sent to the TWC Career
Schools and Colleges, 101 East 15th Street, Room 226T, Austin, Texas 78778-0001, (512) 936-3100. Individuals may receive and
review information that TWC collects about the individual by emailing to
open.recor[email protected]tate.tx.us or writing to TWC Open
Records, 101 E. 15th St., Rm. 266, Austin, TX 78778-0001.
___________________________________________________________________________________________________________
➤ PDF File

Form Specifications

Fact Name Details
Governing Law Texas Education Code, Career Schools and Colleges
Purpose of the Form To apply for a Certificate of Approval for career schools and colleges in Texas.
Required Exhibits All required catalogs, exhibits, fees, and materials must be submitted with the application.
Initial Contact For clarification, contact Career Schools and Colleges at 512-936-3100.
Application Processing No action will be taken until all required materials are received.
Student Capacity Applicants must provide the total student capacity, including all schedules.
Recruitment Policy Schools must disclose if they employ representatives to recruit students.
Record Retention Student records must be maintained for at least five years after the last attendance date.
Grievance Procedures Schools must provide grievance procedures to students and include them in the catalog.

Texas Ps 001R: Usage Guidelines

Completing the Texas Ps 001R form is a crucial step for career schools and colleges seeking a Certificate of Approval. Ensure you have all necessary documents and information ready before you start. This guide will help you navigate the form efficiently.

  1. Begin by entering the Original Application Date in the format mm/dd/yy.
  2. Fill in the Revision Date if applicable, using the same format.
  3. Provide the School Number if you have one.
  4. In Section I, enter the Legal Name of School.
  5. Next, input the Address of School and the Mailing Address if different.
  6. Record the Telephone Number of the school, along with the Fax Number and 800 Number if available.
  7. Include the E-Mail Address and School Website if applicable.
  8. Indicate the Type of Corporation by checking the appropriate box (Partnership, Individual Ownership, LLC, etc.).
  9. Provide the Name of Corporation, Partnership, or Individual that owns the school.
  10. Enter the Telephone Number of the owner.
  11. List the Address of Owner.
  12. Detail all partners or, if a corporation, all officers, directors, and/or trustees in the designated area. Use an additional sheet if necessary and label it as Attachment A.
  13. Answer the question regarding total student capacity.
  14. Indicate whether representatives are employed to recruit students by checking Yes or No.
  15. Answer the question about the number of individuals employed by the owner.
  16. In Section II, ensure you have all required catalogs and documents ready for submission.
  17. Complete the Personal Data Form (PS-002) for each instructional staff member and the director.
  18. Gather copies of all enrollment agreement forms, ensuring the refund policy is included.
  19. Prepare financial statements and the Director's Statement (PS-001Z).
  20. Complete the Owner's Affidavit (PS-001W) and Catalog Check List (PS-001Y).
  21. For new programs or major modifications, compile a list of textbooks.
  22. Ensure all attached pages of the application are included.
  23. Review the statements of assurance in Section III and confirm compliance with each statement.

After completing the form, double-check for accuracy and completeness. Submit the form along with all required documents and fees to the Texas Workforce Commission for processing. Make sure to keep copies of everything for your records.

Your Questions, Answered

What is the purpose of the Texas Ps 001R form?

The Texas Ps 001R form is an application for a Certificate of Approval for career schools and colleges in Texas. It serves to gather necessary information to determine if a school meets the criteria outlined in the Career Schools and Colleges Act. This includes details about the school’s ownership, programs, and compliance with state regulations.

Who needs to fill out this form?

Any career school or college seeking approval to operate in Texas must complete the Ps 001R form. This includes schools that are starting new programs or making significant changes to existing ones. The form must be submitted along with all required documents and fees to ensure the application is processed.

What documents must accompany the Ps 001R form?

Several key documents are required alongside the Ps 001R form. These include the school catalog, enrollment agreements, financial statements, and personal data forms for instructional staff. Additional documents may include a description of the school facilities, attendance records, and a statement outlining the school’s payment methods. A complete checklist is provided within the application to ensure all necessary items are submitted.

How long does it take to process the application?

The processing time for the Ps 001R application can vary. The Texas Workforce Commission will not act on any application until all required materials have been received. Once submitted, it may take several weeks for the review process to be completed. Schools are encouraged to submit their applications well in advance of their intended opening dates.

What happens after the application is approved?

Once the application is approved, the school will receive a Certificate of Approval, which allows it to operate legally in Texas. A copy of the application will also be sent to the school at this time. The school must then comply with ongoing requirements, such as maintaining accurate records and adhering to state regulations.

Are there any fees associated with the application?

Yes, there are fees associated with submitting the Ps 001R form. The exact amount can vary based on the type of application and the number of programs being offered. It is important to check the latest fee schedule provided by the Texas Workforce Commission and include the appropriate payment with the application.

What should I do if I need assistance with the application?

If you have questions or need assistance while completing the Ps 001R form, you can contact the Career Schools and Colleges division of the Texas Workforce Commission at 512-936-3100. They can provide guidance and clarify any requirements to ensure your application is complete and accurate.

Common mistakes

  1. Incomplete Information: Failing to provide all required details, such as the legal name of the school or the address, can lead to delays in processing the application.

  2. Missing Required Documents: Not including necessary exhibits or documents, like the catalog or financial statements, will result in an incomplete application.

  3. Incorrect Program Measurement: Selecting more than one option for program measurement (Contact Hours, Quarter Credit Hours, or Semester Credit Hours) is a common mistake. Only one box should be checked.

  4. Failure to Update Catalogs: Submitting outdated catalogs or failing to include supplements and addenda can cause issues. It’s essential to ensure that all materials are current and complete.

  5. Omitting Financial Information: Not providing financial statements or the Director's Statement can hinder the approval process. These documents are crucial for demonstrating financial stability.

  6. Ignoring Signature Requirements: Applications must be signed by the appropriate authority. Neglecting this step can lead to automatic rejection.

  7. Inaccurate Contact Information: Providing incorrect phone numbers or email addresses can create communication barriers, delaying the review process.

  8. Neglecting to Maintain Records: Failing to keep essential records, such as the Master Student Registration List, can lead to compliance issues during inspections.

  9. Not Following Submission Guidelines: Not adhering to the specific submission guidelines, including the format and order of documents, can result in the application being deemed incomplete.

Documents used along the form

The Texas PS 001R form is a crucial document for career schools and colleges seeking approval to operate in Texas. Alongside this form, several other documents are often required to ensure a comprehensive application process. Each of these documents plays a vital role in demonstrating compliance with state regulations and providing transparency about the institution's operations.

  • Personal Data Form (PS-002): This form collects essential information about the instructional staff. It ensures that all personnel meet the qualifications necessary for their roles. Each staff member must submit this form along with the required fee.
  • Owner's Affidavit (PS-001W): This affidavit serves as a declaration by the school owner regarding the ownership and operation of the institution. It confirms the owner's commitment to adhere to the regulations set forth by the Texas Workforce Commission.
  • Director's Statement (PS-001Z): This document outlines the qualifications and responsibilities of the school director. It provides insights into the leadership structure of the school and assures that the director meets the required standards for overseeing educational programs.
  • Catalog Check List (PS-001Y): This checklist ensures that the school's catalog and any supplementary materials contain all necessary information as per state guidelines. It acts as a guide to verify that the catalog is complete and compliant before submission.

In summary, the Texas PS 001R form is just one part of a larger set of documents required for school approval. Each document contributes to a thorough evaluation process, ensuring that the institution meets the standards set by the Texas Workforce Commission. By preparing these documents carefully, schools can facilitate a smoother approval process and demonstrate their commitment to providing quality education.

Similar forms

  • Texas PS-002 Personal Data Form: This document is used to collect personal information about instructional staff. Similar to the PS-001R form, it requires detailed information about individuals involved in the school’s operation, including their qualifications and roles.
  • Texas PS-001W Owner's Affidavit: Like the PS-001R, this affidavit provides essential details about the ownership of the school. It serves to verify the identity and legitimacy of the school’s ownership, ensuring compliance with state regulations.
  • Texas PS-001Z Director's Statement: This statement outlines the qualifications and responsibilities of the school's director. It parallels the PS-001R in that it ensures the educational leadership meets state requirements for operating a career school.
  • Texas PS-001Y Catalog Check List: This checklist is used to ensure that all necessary information is included in the school’s catalog. It is similar to the PS-001R form as both require comprehensive documentation to meet state approval standards.

Dos and Don'ts

When filling out the Texas Ps 001R form, it is important to follow specific guidelines to ensure a smooth application process. Here are five things you should and shouldn't do:

  • Do read the instructions carefully before starting the application.
  • Don't leave any required sections blank; complete every part of the form.
  • Do include all necessary documents and exhibits as stated in the instructions.
  • Don't submit outdated versions of the form; use the latest edition only.
  • Do double-check your contact information for accuracy before submission.

Misconceptions

  • Misconception 1: The Texas Ps 001R form is only for new schools.

    • This form is not limited to just new schools. Existing schools that wish to make changes or renew their approval also need to submit this form. It applies to any school seeking a Certificate of Approval under the Career Schools and Colleges Act.

  • Misconception 2: Submitting the form guarantees immediate approval.

    • Submitting the Texas Ps 001R form does not guarantee that the school will be approved right away. The Texas Workforce Commission will review the application only after all required documents and fees are submitted. The process can take time, and schools must meet all criteria to receive approval.

  • Misconception 3: Only the application form is needed for approval.

    • The application form is just one part of the process. Schools must include various exhibits, catalogs, and documents as specified in the instructions. Missing any required materials can delay the approval process.

  • Misconception 4: The form does not require any updates once submitted.

    • Once the Texas Ps 001R form is submitted, schools must keep their information current. If there are any changes to the school’s programs or operations, the school must notify the Texas Workforce Commission and may need to submit additional documentation for approval.

Key takeaways

  • Complete Documentation is Essential: When filling out the Texas PS 001R form, ensure that all required exhibits, catalogs, and documents are included. Incomplete applications will not be processed.

  • Accurate Information is Crucial: Provide precise details about the school, including its legal name, address, and ownership structure. This information forms the foundation of your application and must be accurate to avoid delays.

  • Maintain Compliance: After submitting the application, keep all necessary documents updated and accessible at the school. This includes records of attendance, financial agreements, and student transcripts, which are subject to review during compliance visits.

  • Understand Approval Requirements: Familiarize yourself with the criteria for obtaining a Certificate of Approval under the Career Schools and Colleges Act. This includes ensuring that your programs meet quality standards and that the school complies with all relevant regulations.