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The Texas P-5 form, officially known as the Organization Report, plays a crucial role in the regulation of oil and gas operations within the state. This form is required for any entity that performs activities under the jurisdiction of the Railroad Commission of Texas, particularly in the Oil and Gas Division. The P-5 form serves multiple purposes, including initial filings for new operators, annual renewals for existing organizations, and updates for changes in key personnel or addresses. It captures essential information such as the name of the organization, mailing addresses, and the plan of organization, which can include various structures like corporations, partnerships, or limited liability companies. Additionally, it mandates the designation of a Texas resident agent for foreign or non-resident entities, ensuring compliance with state regulations. Attachments to the P-5 form, such as officer and agent listings, may be required to provide comprehensive details about the organization’s leadership and authorized representatives. Furthermore, the form outlines the necessity of financial assurance for certain operations, ensuring that operators are financially capable of meeting their obligations. Timely and accurate completion of the P-5 form is critical, as failure to adhere to its requirements can lead to delays or denials in approval, impacting the ability to operate legally within Texas. Understanding the intricacies of this form is essential for any entity engaged in oil and gas activities in the state.

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I. Other (specify): F. Joint Venture
Approved by
P-5A - Agent Listings:
If the operator is required to maintain financial assurance, the Organization Report will not be approved until it is in place.
6. Attachments:
8. Comments: (optional)
Filing Fee
Required for all "New Filing" and "Annual Refiling" submissions. See instructions on back.
Remarks
Signature Title
7. Reorganization
Certificate: I declare under penalties prescribed in Sec. 91.143, Texas Natural Resources Code, that I am
authorized to make this report, that this report was prepared by me or under my supervision and direction, and that
data and facts stated therein are true, correct, and complete, to the best of my knowledge.
FOR RRC USE ONLY
If checked, provide the current name and RRC P5 Number:
Check here if this is a reorganization of an existing registrant.
( )
Filer's Telephone Number
Filer's Name (Printed)
P-5O - Officer Listings:
(optional) - Designation of non-employee agents authorized to sign certain Forms P-4 and P-5 pursuant to Statewide Rule 1(a)(4)(E).
Financial Assurance
Annual Refiling
2. RRC Operator
No. (if assigned)
Email Address (OPTIONAL - SEE INSTRUCTIONS FOR IMPORTANT INFORMATION) Date
E. Trust A. Corporation
3. ORGANIZATION
Mailing Address:
Organization Phone Number: Emergency (after hours) Phone Number:
5. TEXAS RESIDENT AGENT
Name of Texas Resident Agent:
Street Address Mailing Address
A Texas Resident Agent is required for any foreign or nonresident organization pursuant to Statewide Rule 1(a)(4)(D).
Information for each controlling entity of the organization as required by Statewide Rule 1(a)(4)(C).
FORM P-5
(Rev. 09/2011)
ORGANIZATION
REPORT
Address Correction
RAILROAD COMMISSION OF TEXAS
Oil and Gas Division
READ INSTRUCTIONS ON BACK
4. Plan of Organization
(select one)
B. Limited Partnership
G. Estate
Name of entity:
(If the name of the organization has changed, see Instructions on back)
C. Sole Proprietorship
H. Ltd Liability Co. (LLC)
Street Address:
D. Partnership
Change of Officers/Resident Agent
1. Purpose of Filing New Filing
Organization reports for operators of inactive wells: The Commission may not approve the P-5 Organization Report for an operator of one or more inactive wells unless the
operator has complied with Commission rules and Texas statutes concerning the approval of plugging extensions for such inactive wells, including disconnection of electrical
service and any required surface equipment removal.
Organization reports for operators with outstanding enforcement orders/judgments: The Commission may not approve the P-5 Organization Report for an operator if that
operator is the subject of a final and unappealable order related to a violation of a Commission rule, order, license, permit, or certificate relating to safety or the prevention or
control of pollution. Organization Reports for organizations with officers who are subject to such outstanding orders through their involvement with other organizations similarly
may not be approved.
If the organization has used, or reported use of, a well for which the Certificate of Compliance has been canceled, the Commission may refuse to approve an Organization
Report until the operator has paid any requried reconnect fees and the Certificate of Compliance has been reissued for the well.
An organization must file an amended Organization Report within 15 days after a change in any information required to be reported in the Organization Report.
INSTRUCTIONS
Organization Report (Form P-5)
REFERENCES: Oil & Gas Statewide Rules 1 (Organization Report; Retention of Records; Notice Requirements), 14 (Plugging), 15 (Inactive
Wells and Surface Equipment Requirements), and 78 (Fees, Performance Bonds and Alternate Forms of Financial Security Required To Be
Filed); and Pipeline Safety Statewide Rule 58 (Organization Report). The Railroad Commission’s rules may be found on our website at
http://www.rrc.state.tx.us/rules/rule.php.
WHO MUST FILE FORM P-5: Any entity performing operations within the jurisdiction of the Commission’s Oil & Gas Division in accordance
with Oil and Gas Statewide Rule 1; and each gas and/or liquids company and each master meter operator performing operations within the
jurisdiction of the Commission’s Safety Division in accordance with Pipeline Safety Statewide Rule 58. (Master meter operators filing solely as
required by the Safety Division, see “Special Instructions For Master Metered System Operators” section below.)
WHEN TO FILE FORM P-5:
• INITIAL FILING – Your initial Organization Report must be filed prior to beginning operations within the Commission’s jurisdiction.
• RENEWAL FILINGS – Your Organization Report must be refiled annually. The Commission will notify you before your refiling date by
mailing you computer-generated Organization Report forms pre-printed with the information currently shown on your Organization
Report record. Review the information carefully, update as needed, and then sign and submit the Organization Report renewal to the
Commission.
• CHANGES - If any information provided on your organization report changes, you must submit a revised organization report within
fifteen (15) days of the change, except as noted below:
ADDRESS CHANGES - If the only change is to the organization’s address or telephone number, then you may update that
information by sending a signed letter to the P-5 Financial Assurance Unit. No other information may be updated by letter.
ORGANIZATION NAME CHANGE – If the name of the organization has changed (due to reorganization or change in the form of
business), you must file a new Organization Report in the new name and obtain a new operator number. A new filing submitted
for this purpose should reference the prior name by entering that information in Item No. 7.
SPECIFIC ITEMS ON FORM P-5
No. 1: Check the proper block to show the purpose of filing. More than one block may be checked.
No. 2: Your permanent RRC operator number is assigned after the initial filing of your P-5. Your operator number will be required on most
reports and forms you file with the Commission.
No. 3: “Name of Entity”: For new filings, enter the full name of your organization. If you are required to register with the Texas Secretary of
State, your name shown in Box 3 on the Organization Report should exactly match your name as shown on your Secretary of State
registration, including punctuation. (Due to space limitations, the Commission may abbreviate your name for entry into Commission
systems.)
No. 4: Check the appropriate plan of organization on all filings. Select only one plan of organization.
No. 5: If you are a foreign or non-resident organization (i.e., your organization is located outside of the State of Texas as indicated by the
street address in No. 3), you must designate and maintain a Texas resident agent within the state. A Texas Resident Agent with an
address different from that of the organization may also be designated as an alternative to providing separate addresses for the
officers on Form P-5O (Organization Report Officer Listing).
No. 7: If you have reorganized and changed your organization name, check the box and provide the previous name and operator number.
SPECIAL INSTRUCTIONS FOR MASTER METERED SYSTEM OPERATORS: If the operation of one or more master metered systems is the
only activity for which the Organization Report is being filed, then you should note that in Item No. 8 (Remarks), and observe the following
requirements:
• The required filing fee for New Filings and Annual Renewals is $225.00.
• No financial assurance is required for master meter operators.
• The Organization Report must be filed in the name of the legal entity operating the master meter.
• The system manager(s) must be identified among the officers on Form P-5O.
• A listing of all systems for which the filing entity is responsible must be attached to the Organization Report filing.
FILING FEE: Except as noted above, the filing fee for a New Filing (the initial Organization Report filed by an entity) is $300.00. The filing fee
for an Annual Renewal of an entity’s Organization Report will be based on the activities in which the organization is engaged, and may be up to
$1,350.00. See Rule 78. (There is no filing fee for an Organization Report filed solely to update officers, agents and/or addresses.)
FINANCIAL ASSURANCE: Most Commission regulated activities, including the operation of wells and pipelines, will require the operator to file
and maintain some form of financial assurance (such as a bond, letter of credit, or cash deposit) in varying amounts. If the filing operator is
required to maintain financial assurance, any renewal documentation for the financial assurance must be on file for the period covered by the
P-5 Organization Report (plus any additional period following expiration of the Organization Report that may be required by your financial
assurance documents) before the Organization Report renewal can be approved and processed.
EMAIL ADDRESS: YOU ARE NOT REQUIRED TO PROVIDE AN EMAIL ADDRESS when completing and filing this form. Please be aware
that information provided to any governmental body may be subject to disclosure pursuant to the Texas Public Information Act or other
applicable federal or state legislation. IF YOU PROVIDE AN EMAIL ADDRESS, YOU AFFIRMATIVELY CONSENT TO THE RELEASE OF
THAT EMAIL ADDRESS TO THIRD PARTIES. Other departments within the Railroad Commission also may use the email address you
provide to communicate with you.
Mail to: Railroad Commission of Texas
P-5 Financial Assurance Unit
P O Box 12967
Austin, Texas 78711-2967
Mailing Address (if different from Street Address)
Full Legal Name: Title:
Street Address: Check here if operating out of this officer's home.
Page ____ of ____
Driver’s Lic.
Title:
State ID Social Security No.
1. Current operator name exactly as shown on P-5 Organization Report
2. RRC Operator No. (if assigned)
Full Legal Name:
3. OFFICERS
Mailing Address (if different from Street Address)
Full Legal Name: Title:
Street Address: Check here if operating out of this officer's home.
Driver’s Lic. State ID Social Security No. Number:
Street Address:
RAILROAD COMMISSION OF TEXAS
Oil and Gas Division
(File as attachment to Form P-5 Organization Report)
FORM P-5O
(Rev. 09/2011)
OFFICER LISTING
ORGANIZATION REPORT
Street Address:
Instructions:
Check here if operating out of this officer's home. Mailing Address (if different from Street Address)
State (if not SSN): Number:
Title:
Driver’s Lic. State ID
Mailing Address (if different from Street Address) Check here if operating out of this officer's home.
Social Security No.
State (if not SSN):
Full Legal Name:
State (if not SSN): Number:
Driver’s Lic. State ID Social Security No. State (if not SSN): Number:
Attach as many sheets as are needed to identify all required officers.
Full Legal Name: The entity's or individual's full legal name. Please do not use initials.
ID Number: If the filing organization is a Sole Proprietorship (i.e., an individual), you must provide the owner's social security number. Otherwise, you may
provide (at your choice) the officer's social security number, driver's license number, or Texas State Identification number. (Note: The Railroad Commission
considers such ID numbers to be confidential information.)
Addresses: You must provide an address for each officer that is different from the address for the organization UNLESS: 1) you have shown a Texas Resident
Agent on your Organization Report, and that agent has an address different from that of the organization; or 2) the organization is being operated out of the
officer's home.
If an entity is identified as an officer on this form, you must also identify each officer of that entity.
PURSUANT TO Oil & Gas Statewide Rule 1(a)(4)(C), information must be
provided "for each officer, director, general partner, owner of more than 25%
ownership interest, or trustee (hereinafter controlling entity) of the organization."
FORM P-5A
(Rev. 09/2011)
ORGANIZATION REPORT
1. Current operator name exactly as shown on P-5 Organization Report
Agent's Name:
RAILROAD COMMISSION OF TEXAS
Oil and Gas Division
Agent's Name:
Street Address: Mailing Address (if different from Street Address)
3. DESIGNATED NON-EMPLOYEE AGENTS (authorized to file operator-change Forms P-4 and renewal Forms P-5.)
Instructions:
2. RRC Operator No. (if assigned)
Agent's Name:
Street Address: Mailing Address (if different from Street Address)
Agent's Name:
Street Address: Mailing Address (if different from Street Address)
Street Address: Mailing Address (if different from Street Address)
FOR RRC USE ONLY
Approved by
Signature Title
( )
Remarks
Filer's Name (Printed) Filer's Telephone Number
Certificate: I declare under penalties prescribed in Sec. 91.143, Texas Natural Resources Code, that I am authorized
to make this report, that this report was prepared by me or under my supervision and direction, and that data and facts
stated therein are true, correct, and complete, to the best of my knowledge.
NON-EMPLOYEE AGENT LISTING
Email Address (OPTIONAL - SEE INSTRUCTIONS FOR IMPORTANT INFORMATION) Date
PURSUANT TO Oil & Gas Statewide Rule 1(a)(4)(E), the organization must provide the name
of any non-employee agent that the organization authorizes to act for the organization in signing
Oil and Gas Division certificates of compliance which initially designate the operator or change
the designation of the operator. Organizations may designate non-employee agents to execute
subsequent organization reports. That designation shall be authorized by the organization
and not by a non-employee agent.
DO NOT USE THIS FORM TO DESIGNATE A TEXAS RESIDENT AGENT. (Your Texas Resident Agent is identified on Form P-5 to which this is attached.)
This Form P-5A must ONLY be used if you have designated a non-employee agent with authority to sign operator-change Forms P-4 and/or P-5 renewals. If
you have not designated any non-employee agents for that purpose, then you should not file Form P-5A.
THIS FORM MAY BE FILED AT ANY TIME. If a change in an organization's representation has occurred, a revised Non-Employee Agent Listing may be filed
at any time to update the commission’s records.
IF ANY NON-EMPLOYEE AGENTS LISTED ON THIS FORM ARE NOT CURRENTLY DESIGNATED ON YOUR ORGANIZATION REPORT RECORD, THEN
THIS FORM P-5A MUST BE SIGNED BY A DULY AUTHORIZED COMPANY OFFICER OR EMPLOYEE. (If no changes have been made to the information on
this form and it is being filed in connection with the annual renewal of the organization's P-5, then a previously designated non-employee agent listed below may
sign it.)
EMAIL ADDRESS: YOU ARE NOT REQUIRED TO PROVIDE AN EMAIL ADDRESS when completing and filing this form. Please be aware that information
provided to any governmental body may be subject to disclosure pursuant to the Texas Public Information Act or other applicable federal or state legislation. IF
YOU PROVIDE AN EMAIL ADDRESS, YOU AFFIRMATIVELY CONSENT TO THE RELEASE OF THAT EMAIL ADDRESS TO THIRD PARTIES. Other
departments within the Railroad Commission also may use the email address you provide to communicate with you.
➤ PDF File

Form Specifications

Fact Name Description
Purpose of Filing The P-5 form serves multiple purposes, including new filings, annual refilings, and changes in organization details such as officers or addresses.
Texas Resident Agent Requirement A Texas resident agent is mandatory for foreign or non-resident organizations as stipulated in Statewide Rule 1(a)(4)(D).
Filing Fees For new filings, a fee of $300 is required, while annual renewals may vary based on the organization's activities, potentially reaching up to $1,350.
Governing Laws The P-5 form is governed by Oil & Gas Statewide Rules 1, 14, 15, and 78, as well as Pipeline Safety Statewide Rule 58.

Texas P 5: Usage Guidelines

Completing the Texas P-5 form requires careful attention to detail. Each section must be filled out accurately to ensure compliance with the Railroad Commission's requirements. Follow these steps to complete the form correctly.

  1. Determine the purpose of your filing. Check the appropriate box for "New Filing" or "Annual Refiling." You may check more than one box if applicable.
  2. Enter your RRC Operator Number if assigned. Provide the full name of your entity as registered with the Texas Secretary of State.
  3. Fill in the mailing address and street address for your organization. Include your organization’s phone number and an emergency contact number.
  4. Select the appropriate plan of organization from the options provided, marking only one.
  5. If applicable, designate a Texas Resident Agent and provide their street and mailing addresses. This is required for foreign or non-resident organizations.
  6. Attach the necessary documents: P-5O for officer listings and P-5A for agent listings if applicable. Ensure that any filing fees are included.
  7. If this is a reorganization, check the box and provide the current name and RRC P-5 number.
  8. Optionally, add any comments in the designated section.
  9. Sign the form, print your name, and provide your title and contact information. Include the date of signing.

After completing the form, review all entries for accuracy. Submit the form along with any required attachments and fees to the Railroad Commission of Texas at the specified address. Ensure you keep a copy for your records.

Your Questions, Answered

What is the purpose of the Texas P-5 form?

The Texas P-5 form, also known as the Organization Report, is used by entities operating within the jurisdiction of the Railroad Commission of Texas (RRC) Oil and Gas Division. It serves multiple purposes, including initial filings for new operators, annual renewals, and updates for changes in organization details, such as officer changes or address corrections.

Who is required to file the Texas P-5 form?

Any entity performing operations under the RRC's Oil and Gas Division must file the P-5 form. This includes gas and liquid companies, master meter operators, and any organization involved in regulated activities. If you are unsure whether your operations fall under this jurisdiction, it is advisable to consult the RRC or legal counsel.

When should the Texas P-5 form be filed?

The P-5 form must be filed before beginning operations within the RRC's jurisdiction. Annual renewals are required to keep the organization report current. The RRC will send a reminder before the renewal date, allowing operators to update any necessary information before resubmitting the form.

What happens if there are changes to the information on the P-5 form?

If any information changes, such as the organization’s address or officers, an amended P-5 form must be submitted within 15 days of the change. However, if only the address or phone number changes, a signed letter can suffice for those updates.

What is the filing fee for the Texas P-5 form?

The filing fee for a new P-5 form is $300. For annual renewals, the fee varies based on the organization's activities and can be as high as $1,350. There is no fee for updating officers or addresses only. Always check the latest fee schedule to ensure compliance.

What is a Texas Resident Agent, and why is it necessary?

A Texas Resident Agent is required for any foreign or non-resident organization operating in Texas. This agent acts as the official point of contact for legal and regulatory matters. They must have a physical address in Texas, which is crucial for maintaining compliance with state regulations.

What should I do if my organization is involved in a reorganization?

If your organization undergoes a reorganization, you must check the appropriate box on the P-5 form and provide the current name and RRC operator number. A new P-5 form must be filed under the new name, and it is essential to reference the previous name to ensure a smooth transition in records.

Common mistakes

  1. Incorrect Purpose of Filing: Selecting multiple options for the purpose of filing can lead to confusion. Only check the relevant box for your filing type—either "New Filing" or "Annual Refiling."

  2. Entity Name Mismatch: Ensure that the name of your organization exactly matches the name registered with the Texas Secretary of State. Any discrepancies can result in delays or rejection.

  3. Failure to Designate a Resident Agent: If your organization is foreign or non-resident, you must designate a Texas resident agent. Not doing so will result in a denial of your application.

  4. Incomplete Officer Information: Omitting required information about officers, directors, or partners can lead to incomplete submissions. Provide full legal names and contact details for all controlling entities.

  5. Ignoring Financial Assurance Requirements: If your operations require financial assurance, ensure that it is in place before submitting the P-5 form. Failure to do so will delay approval.

  6. Not Updating Changes Promptly: If any information changes, such as address or officers, you must file an amended report within 15 days. Delays in updating can lead to penalties or rejection.

Documents used along the form

The Texas P-5 form is an essential document for organizations involved in oil and gas operations in Texas. It serves as an organization report, providing necessary information about the entity's structure and operations. Alongside the P-5 form, there are several other documents that may be required or beneficial for compliance and operational purposes. Below is a list of these forms, each accompanied by a brief description.

  • P-5O - Officer Listings: This form details the information of each officer, director, or controlling entity within the organization. It is necessary to ensure that all key individuals are properly identified and comply with state regulations.
  • P-5A - Non-Employee Agent Listing: This document allows an organization to designate non-employee agents who are authorized to sign certain forms on behalf of the organization. It is important for ensuring that the right individuals have the authority to act in official capacities.
  • Financial Assurance Documentation: Depending on the operations, organizations may need to submit proof of financial assurance, such as a bond or letter of credit. This documentation is vital for demonstrating the organization’s financial responsibility in case of operational failures.
  • Certificate of Compliance: This certificate confirms that an organization is compliant with all relevant regulations and requirements. It may be necessary for various operational activities, particularly when designating an operator.
  • Annual Renewal Forms: These forms are required for the annual renewal of the P-5 Organization Report. They ensure that the organization remains compliant with state regulations and updates any necessary information.
  • Change of Address Notification: If an organization changes its address, a notification must be sent to the appropriate authority. This ensures that all communications and documentation are sent to the correct location.
  • Reorganization Documentation: In cases where an organization undergoes a reorganization, appropriate documentation must be filed to reflect the changes. This ensures that the organization’s records are accurate and up-to-date.
  • Compliance with Inactive Wells Regulations: If an organization operates inactive wells, it must comply with specific regulations regarding the plugging and maintenance of these wells. Documentation proving compliance may be required.

Understanding these associated forms and documents is crucial for any organization operating within the oil and gas sector in Texas. Properly managing these requirements can help ensure compliance with state regulations and facilitate smoother operations. Always consult with a knowledgeable source to confirm the specific needs of your organization.

Similar forms

  • Texas Form P-1: This form is used for the initial application for an oil or gas well permit. Similar to the P-5 form, it requires detailed information about the organization and its operations, ensuring compliance with state regulations.
  • Texas Form P-4: The P-4 form is utilized for the designation of an operator for a well. Like the P-5, it necessitates the identification of the organization and its representatives, establishing a clear line of accountability for operations.
  • Texas Form P-15: This form serves as a request for a transfer of a well permit. It shares similarities with the P-5 in that it requires information about the current and new operators, ensuring proper documentation of ownership and operational responsibility.
  • Texas Form P-6: The P-6 form is used for reporting changes in well status or operation. Much like the P-5, it mandates timely updates to maintain compliance with state regulations, reflecting any changes in the organization or its operations.
  • Texas Form P-7: This form is for reporting the completion of a well. Similar to the P-5, it requires detailed information about the well and the organization, ensuring that all operational data is accurately recorded and reported to the Railroad Commission.
  • Texas Form P-8: The P-8 form is used for plugging and abandoning a well. It parallels the P-5 in that it involves a formal process for reporting and requires the organization to provide information about its operations and compliance with safety regulations.

Dos and Don'ts

When filling out the Texas P-5 form, consider the following guidelines:

  • Ensure that all information is accurate and matches your Texas Secretary of State registration.
  • Designate a Texas resident agent if your organization is based outside Texas.
  • Check the appropriate purpose of filing box and select only one plan of organization.
  • Attach all necessary documents, including officer listings and any required financial assurance.
  • Submit the form within the required timeframe, especially if any information changes.

Avoid these common mistakes:

  • Do not leave any required fields blank; incomplete forms may be rejected.
  • Do not use initials for names; provide full legal names as required.
  • Do not forget to sign the form; an unsigned form will not be processed.
  • Do not submit the form without the appropriate filing fee.
  • Do not assume that past filings are sufficient; each year requires a new or renewed filing.

Misconceptions

  • Misconception 1: The P-5 form is only for new operators.

    • This is incorrect. The P-5 form is required for both new filings and annual refilings. All operators must submit this form annually to maintain compliance.

  • Misconception 2: Any address change can be reported by simply sending a letter.

    • This is misleading. Only address or telephone number changes can be updated via a signed letter. Any other changes require a revised organization report within fifteen days.

  • Misconception 3: A Texas Resident Agent is optional for all organizations.

    • This is not true. A Texas Resident Agent is mandatory for any foreign or non-resident organization. This ensures there is a point of contact within Texas.

  • Misconception 4: There are no fees associated with the P-5 form.

    • This is false. There is a filing fee for new filings and annual renewals. The amount varies based on the organization’s activities.

  • Misconception 5: The P-5 form can be submitted at any time without restrictions.

    • This is incorrect. The form must be filed before beginning operations and must be renewed annually. Timeliness is crucial to avoid penalties.

  • Misconception 6: You do not need to report changes in officers or ownership.

    • This is misleading. Any changes in information related to officers or ownership must be reported within fifteen days to ensure compliance.

  • Misconception 7: The P-5 form does not require accurate information.

    • This is a serious misconception. The form must be completed with accurate and truthful information. Falsification can lead to penalties and legal issues.

Key takeaways

  • The Texas P-5 form is essential for any entity operating within the jurisdiction of the Railroad Commission of Texas, particularly in the oil and gas sector. It must be filed before commencing operations and annually thereafter.

  • It is crucial to select the correct purpose of filing at the top of the form. You can indicate whether it's a new filing, annual refiling, or an update due to changes in the organization.

  • All organizations must designate a Texas Resident Agent if they are foreign or non-resident entities. This agent must have a physical address in Texas, which is required for compliance with state regulations.

  • Timely updates are necessary. If any information changes, such as the organization’s address or officers, a revised report must be submitted within 15 days to avoid potential penalties or delays in approval.