
2011 Nuisance Abatement Manual • Office of the Attorney General
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lot of the property,” clearly connects the crime to the property. Stating that the prostitute or drug
dealer was observed “on the street or roadway in front of the establishment” does not necessarily
connect the crime to the property.
Site visits and/or surveillance of the property should be conducted to evaluate the physical
appearance of the property and to observe the nature of the illegal activities occurring on the
property. The site visits will also serve to corroborate (or refute) complaints concerning the
property. If code violations of any kind are observed, representatives from any other applicable
agency should be contacted to determine if a formal inspection of the property would be in order.
During the investigation, compile a case file that consists of the sections mentioned below with
the described information included. Many departments have an automated database that will
provide statistical information.
Summary of Illegal Activity. A general summary of the events occurring on the
property and any pertinent information related to the investigation. Provide a list of all
officers who have conducted investigations on the property and those officers who have
made arrests on the property. Also, provide a list and give statistical data on calls for
police service, general complaint citations and offense reports generated on the subject
property. See Attachment A for an example of a summary of illegal activity.
Property and Property Owner Information. The legal owner of the real property must
be identified by obtaining a certified copy of the recorded deed (Warranty Deed or Deed
of Trust) from the county clerk’s office or a title agency. The deed will not only provide
the name of the owner(s) of the real property, but it will also provide the legal description
of the property. The owner(s) of the real property must not be confused with the owner
of a business that may be located on the property. The legal owner may be an individual,
a group of individuals (joint venture or partnership), or a corporation. Any other
information that can be obtained regarding the property owner(s) may be added to this
section. For example, if the owner owns any other property or businesses, or if he has a
record of any kind, this information can be included. This section may also include the
names, addresses, telephone numbers, driver license numbers, photographs and criminal
histories of owners, managers, employees, agents or persons who may be directly
involved with the ownership or management of the property.
Correspondence, Documents and Notes. Copies are needed of any correspondence,
documents, notes or memos regarding the subject property. Copies of all
communications between the property owner, employees, managers or any other people
who have personal knowledge of the property should be included in this section. All
registered or certified mail return receipts of correspondence and all documents
evidencing an informal meeting with the property owner should be in this section. This
will show the court that your law enforcement agency and the OAG have attempted to
obtain the property owner’s cooperation to address the illegal activity before filing suit in
the case.
Calls for Service Summary. Statistical information showing the total number of calls
made to the property for any reason. This can help show how much more activity is
reported and documented at the property in comparison to other similar properties. This