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Content Overview

The Texas Application for Customs Broker License, commonly referred to as the Texas AP 168 form, is a vital document for individuals seeking to operate as customs brokers within the state. This form is specifically designed for those who already hold a valid United States Customs Broker license and wish to obtain the corresponding Texas Customs Broker License. Applicants must provide a copy of their federal license along with the completed form. The application process includes detailed instructions, emphasizing the importance of accuracy and completeness in providing information. Each customs broker must secure a license for every business location where export certifications will be issued, and various fees are associated with both the initial application and annual renewals. The form also outlines the responsibilities of the customs broker, including adherence to tax regulations and proper documentation practices. Additionally, it mandates the inclusion of authorized employees who will handle customs transactions on behalf of the broker. Understanding the nuances of the Texas AP 168 form is essential for compliance and successful operation in the customs brokerage field.

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General Information
Who May Submit This Application
If you have been licensed by the United States Customs Service, you may submit this application to receive your Texas Customs Broker License.
You must include a copy of your United States Customs Broker’s license.
Definitions
United States Customs Broker - A person licensed by the United States Customs Service to act as a custom house broker.
Texas Customs Broker License - The license issued to the United States Customs Broker, to allow the broker to issue export certifications.
A license is required for each business location.
Authorized Employee - “Authorized employee” means an employee of a customs broker:
(A) who is authorized by the broker to perform customs transactions on behalf of the broker;
(B) who is compensated by the broker with a regular salary or wages;
(C) who is under the direct control and supervision of the broker; and
(D) from whose salary or wages the broker is required to and actually does deduct and withhold a tax under federal law.
Business Location - Each place of business of the broker where export certification forms are fully or partially prepared.
Export Certification Stamp - Stamp that is affixed to the export certification form.
Broker Fees
Broker Annual License Fees (The Customs Broker License expires on December 31 of each calendar year).
License must be renewed on or before December 31 of each year.
Annual License Fee Schedule
1st Quarter (January - March) ............................... $300.00 3rd Quarter (July - September) ............................... $150.00
2nd Quarter (April - June) ....................................... $225.00 4th Quarter (October - December) ........................... $ 75.00
NOTE: A license fee is due for each business location where export certifications will be issued.
Bond Fee
The amount of the bond or security required is $5,000. (The Comptroller may require Brokers to post additional $1,000 bond or security for each
location, if the Comptroller considers it necessary to ensure payment of tax, penalty and fine amounts.)
Stamp Fee
The Comptroller shall charge $1.60 for each stamp.
For Assistance
If you have any questions about this application, or any other related matter, contact your nearest Texas State Comptroller’s office. You may
also call (800) 252-5555 or (512) 463-4600. Spanish speaking assistance is available upon request.
General Instructions
• Please type or print.
• Do not separate pages.
• Fill in all blanks and answer all questions completely and fully.
• Completed application and payment (made payable to State Comptroller) should be mailed to:
Comptroller of Public Accounts
111 E. 17th St.
Austin, TX 78774-0100
AP-168-1 (Rev.8-11/5)
FEDERAL PRIVACY ACT - Disclosure of your Social Security number is required and authorized under law, for the purpose of tax administration and identification of
any individual affected by applicable law, 42 U.S.C. 405(c)(2)(C)(i);Tex. Govt. Code 403.011 and 403.078. Release of information on this form in response to a public
information request will be governed by the Public Information Act, Chapter 552, Government Code, and applicable federal law.
You have certain rights under Ch.559, Government Code, to request, review and correct information we have on file about you. Contact us at the address or phone
numbers listed on this form.
NOTE: No export certifications may be issued until you provide a copy of your United States Customs Broker’s License, this application
has been approved and your Texas Customs Broker License has been issued.
Texas Application for Customs Broker License
1. Licensed Customs Broker Agreement - The applicant, in consideration of the issuance of the Texas Customs Broker License, agrees
and affirms:
a. that the applicant is a responsible Licensed Customs Broker issuing valid export certifications for merchandise being exported from the United States;
b. that the export certifications will not be used in a manner that violates a provision of the Tax Code or the Comptroller’s rules;
c. that a copy of the applicant’s United States Customs Broker’s license is provided to the Texas Comptroller of Public Accounts at the time of application;
d. that the Comptroller of Public Accounts may suspend or revoke a Texas Customs Broker’s license to issue export certifications under this
section for good cause;
e. to properly document the issuance of export certifications and stamps, and to purchase new stamps as described in the Comptroller’s rules;
f. that upon request, the licensed Customs Broker will make records available to the Comptroller or his authorized representative in the State
of Texas and will cooperate with the Comptroller or his authorized representative in the examination of the records;
g. that copies of each employee’s power of attorney to issue export certifications in the name of the applicant are included;
h. information in this document and any attachments is true and correct to the best of my knowledge and belief; and
i. I understand that computer system passwords are confidential. I will not disclose (to any person) any password(s) which I am given or devise,
and I will not write down such password(s) or post them where they may be viewed by others. I understand that I am responsible for any
computer transactions performed as a result of access authorized by use of any passwords that I receive or devise. I agree to abide by all
written conditions and restrictions imposed by the Comptroller’s Information Security Office. I agree NOT to attempt to circumvent the
Comptroller’s computer security system. I understand that use of a password not issued specifically to me or to a group of which I am a
member is expressly prohibited. I also understand that failure to observe these restrictions may constitute a Breach of Computer Security,
and that such an offense may constitute a first-degree felony. Tex. Pen. Code §33.02.
Date of applicationBroker, officer or authorized agentType or print name of licensed customs broker
WARNING. You may be required to obtain an additional permit or license from the State of Texas or from a local governmental entity to
conduct business. A listing of links relating to acquiring licenses, permits, and registrations from the State of Texas is available
online at http://www.Texas.gov. You may also want to contact the municipality and county in which you will conduct business to
determine any local governmental requirements.
2. Legal name of applicant as registered with the United States Customs Service
3. Mailing address where you will receive mail from the Texas Comptroller of Public Accounts
4. Enter your Social Security number if you are a sole owner .....................................
6. Daytime phone where applicant may be reached (area code and number) ....
Street and number, P.O. Box or rural route Taxpayer number
1
5. Enter your Federal Employer Identification Number (FEIN), if any ...................
()
City State County ZIP/Postal code
7. Enter the number of the license issued by the United States Customs Service ............................................
8. Enter your Texas taxpayer number for reporting any Texas tax or your
Texas Vendor Identification Number if you now have or have ever had one ............
9. Enter your email address .......
For Comptroller's use only
Tax type/reason
9 2 2 0
00991
Reference no.
XAMAST
XUMAST
Secondary mailing
address set-up
Master phone num
add/change
XAADDR
Secondary mailing
address change
XUADDR
Tax type
092
•
County code
•
County code
•
10. If your business is a corporation, list all principal officers. (Attach additional sheets as necessary.)
Name Title Phone (area code and number)
Home address City State ZIP code
SSN or FEIN Email address
()
Name Title Phone (area code and number)
Home address City State ZIP code
SSN or FEIN Email address
()
AP-168-2
(
Rev.8-11/5)
• Please read instructions. • Type or print. • Do NOT write in shaded areas. Page 1
Texas Application for
Customs Broker License
Complete the following information for each active business location where export certifications will be issued.
(Attach additional sheets as necessary.)
11. Legal name of applicant (same as Item 2) Texas Customs Broker license number
16. Business phone (area code and number) ..........................................................................
()
13. Business location (street and number—do not use P.O. Box or rural route)
15. First business date ............................................................................................................................................
14. Is your business located inside the boundaries of an incorporated city? ................................................................. YES NO
City State ZIP code County
12. Business name
Month Day Year
21. Business phone (area code and number) ..........................................................................
()
18. Business location (street and number—do not use P.O. Box or rural route)
20. First business date ............................................................................................................................................
19. Is your business located inside the boundaries of an incorporated city? ................................................................. YES NO
City State ZIP code County
17. Business name
Month Day Year
26. Business phone (area code and number) ..........................................................................
()
23. Business location (street and number—do not use P.O. Box or rural route)
25. First business date ............................................................................................................................................
24. Is your business located inside the boundaries of an incorporated city? ................................................................. YES NO
City State ZIP code County
22. Business name
Month Day Year
31. Business phone (area code and number) ..........................................................................
()
28. Business location (street and number—do not use P.O. Box or rural route)
30. First business date ............................................................................................................................................
29. Is your business located inside the boundaries of an incorporated city? ................................................................. YES NO
City State ZIP code County
27. Business name
Month Day Year
TX
TX
TX
TX
XALOCA
ICL/OCL
Outlet/location set-up
Location number
•
County code
•
Y or N
Add responsibility
XASTAT
•
XALOCA
ICL/OCL
Outlet/location set-up
Location number
•
County code
•
Y or N
Add responsibility
XASTAT
•
XALOCA
ICL/OCL
Outlet/location set-up
Location number
•
County code
•
Y or N
Add responsibility
XASTAT
•
XALOCA
ICL/OCL
Outlet/location set-up
Location number
•
County code
•
Y or N
Add responsibility
XASTAT
•
• Please read instructions. • Type or print. • Do NOT write in shaded areas. Page 2
AP-168-3
(Rev.8-11/5)
Texas Application for
Customs Broker License
32. Legal name of applicant (same as Item 2) Texas Customs Broker license number
Complete the following information for every employee authorized to issue certifications. A power of attorney is required for each employee
authorized to issue certifications. Include any officers that will issue certificates. (Attach additional sheets as necessary.)
35. Home address (street and number, P.O. Box or rural route)
36. Beginning date ................................
37. Email 38. Phone number
address (area code and number)
City County/Country State/Province ZIP/Postal code
33. Name of employee (first name, middle initial, last name) 34. Social Security number
Employee
taxpayer no.
Month Day Year
()
41. Home address (street and number, P.O. Box or rural route)
42. Beginning date ................................
43. Email 44. Phone number
address (area code and number)
City County/Country State/Province ZIP/Postal code
39. Name of employee (first name, middle initial, last name) 40. Social Security number
Employee
taxpayer no.
Month Day Year
()
47. Home address (street and number, P.O. Box or rural route)
48. Beginning date ................................
49. Email 50. Phone number
address (area code and number)
City County/Country State/Province ZIP/Postal code
45. Name of employee (first name, middle initial, last name) 46. Social Security number
Employee
taxpayer no.
Month Day Year
()
53. Home address (street and number, P.O. Box or rural route)
54. Beginning date ................................
55. Email 56. Phone number
address (area code and number)
City County/Country State/Province ZIP/Postal code
51. Name of employee (first name, middle initial, last name) 52. Social Security number
Employee
taxpayer no.
Month Day Year
()
59. Home address (street and number, P.O. Box or rural route)
60. Beginning date ................................
61. Email 62. Phone number
address (area code and number)
City County/Country State/Province ZIP/Postal code
57. Name of employee (first name, middle initial, last name) 58. Social Security number
Employee
taxpayer no.
Month Day Year
()
XAMAST
Master set-up
County code
•
Related Party
ADD
XAMAST
Master set-up
County code
•
Related Party
ADD
XAMAST
Master set-up
County code
•
Related Party
ADD
XAMAST
Master set-up
County code
•
Related Party
ADD
XAMAST
Master set-up
County code
•
Related Party
ADD
AP-168-4
(Rev.8-11/5)
• Please read instructions. • Type or print. • Do NOT write in shaded areas. Page 3
Texas Application for
Customs Broker License
➤ PDF File

Form Specifications

Fact Name Details
Eligibility Only individuals licensed by the United States Customs Service can apply for a Texas Customs Broker License.
License Requirement A Texas Customs Broker License is necessary for each business location where export certifications are issued.
Annual Fees Fees vary by quarter: $300 (Q1), $225 (Q2), $150 (Q3), and $75 (Q4).
Bond Fee A bond or security of $5,000 is required, with potential additional requirements at the Comptroller's discretion.
Stamp Fee The Comptroller charges $1.60 for each export certification stamp issued.
Governing Law The application is governed by the Texas Government Code, specifically Sections 403.011 and 403.078.

Texas Ap 168: Usage Guidelines

Once you have gathered all the necessary information and documentation, you are ready to fill out the Texas Application for Customs Broker License (Form AP-168). This process involves providing details about your business, your employees, and your compliance with regulations. Completing the form accurately is essential to ensure that your application is processed smoothly.

  1. Read the Instructions: Familiarize yourself with the guidelines provided on the form.
  2. Type or Print: Use clear typing or print legibly in the designated areas.
  3. Complete the Agreement: Fill out the Licensed Customs Broker Agreement, affirming your responsibilities as a broker.
  4. Enter Your Legal Name: Provide the legal name of the applicant as registered with the United States Customs Service.
  5. Mailing Address: Fill in your mailing address where you will receive correspondence from the Texas Comptroller.
  6. Social Security Number: If you are a sole owner, include your Social Security number.
  7. Federal Employer Identification Number: Enter your FEIN if applicable.
  8. Daytime Phone: Provide a daytime phone number where you can be reached.
  9. US Customs License Number: Input the number of your license issued by the United States Customs Service.
  10. Texas Taxpayer Number: Enter your Texas taxpayer number or Texas Vendor Identification Number.
  11. Email Address: Provide your email address for communication purposes.
  12. Principal Officers: List all principal officers of your business, including their titles and contact information.
  13. Business Locations: Fill in the details of each business location where export certifications will be issued.
  14. Incorporated City Status: Indicate whether each business location is within an incorporated city.
  15. Business Phone: Provide the business phone number for each location.
  16. Authorized Employees: List each employee authorized to issue certifications, along with their Social Security numbers and contact information.
  17. Power of Attorney: Ensure that a power of attorney is included for each employee authorized to issue certifications.
  18. Review: Double-check all information for accuracy and completeness.
  19. Payment: Prepare your payment for the application fee, made payable to the State Comptroller.
  20. Mail the Application: Send the completed application and payment to the address provided on the form.

Your Questions, Answered

What is the Texas AP 168 form?

The Texas AP 168 form, also known as the Texas Application for Customs Broker License, is a document required for individuals or businesses seeking to obtain a Texas Customs Broker License. This license allows licensed customs brokers to issue export certifications for merchandise exported from the United States. Completing this form is essential for compliance with Texas regulations regarding customs brokerage.

Who is eligible to submit the Texas AP 168 form?

Eligibility to submit the Texas AP 168 form is limited to individuals who have already been licensed by the United States Customs Service. Applicants must provide a copy of their United States Customs Broker’s license along with the application. Each business location that intends to issue export certifications must have its own license, so multiple applications may be necessary for businesses with several locations.

What fees are associated with the Texas AP 168 form?

There are several fees associated with the Texas Customs Broker License. The annual license fee varies depending on the time of application within the year, ranging from $75 to $300. Additionally, a bond fee of $5,000 is required, and the Comptroller may require an extra $1,000 bond for each business location if deemed necessary. There is also a stamp fee of $1.60 for each export certification stamp issued.

How do I complete the Texas AP 168 form?

Completing the Texas AP 168 form requires careful attention to detail. Applicants should type or print clearly and ensure that all blanks are filled out completely. It is important to not separate the pages of the application. After completing the form, applicants must mail it along with the required payment to the Texas Comptroller’s office. The address is provided in the instructions included with the form.

What happens after I submit the Texas AP 168 form?

Once the Texas AP 168 form is submitted, the application will be reviewed by the Texas Comptroller’s office. No export certifications may be issued until the application is approved and the Texas Customs Broker License is issued. If approved, the applicant will receive their license, allowing them to legally issue export certifications from the specified business location.

Can I get assistance with the Texas AP 168 form?

Yes, assistance is available for those who have questions about the Texas AP 168 form or the licensing process. Applicants can contact their nearest Texas State Comptroller’s office for guidance. Additionally, the Comptroller’s office offers a phone number, (800) 252-5555 or (512) 463-4600, where assistance can be requested, including Spanish-speaking support if needed.

Are there any additional requirements for conducting business?

Yes, in addition to obtaining the Texas Customs Broker License, applicants may need to secure additional permits or licenses from the State of Texas or local governmental entities to conduct business legally. It is advisable to check with local municipalities and counties to ensure compliance with all local regulations and requirements.

Common mistakes

  1. Incomplete Information: Many applicants fail to fill out all required fields. Each section must be completed fully, as leaving blanks can delay processing.

  2. Incorrect Payment Amount: Applicants often send the wrong license fee. It’s crucial to check the fee schedule for the correct amount based on the quarter you are applying in.

  3. Missing Documentation: A common mistake is not including a copy of the United States Customs Broker’s license. This document is essential for the application to be processed.

  4. Failure to Sign: Some applicants forget to sign the application. Without a signature, the form is considered incomplete and cannot be processed.

  5. Ignoring the Instructions: Applicants sometimes overlook the general instructions. It’s important to read and follow all guidelines to avoid common pitfalls.

  6. Incorrect Contact Information: Providing outdated or incorrect contact details can lead to communication issues. Ensure that your mailing address, phone number, and email are accurate.

Documents used along the form

The Texas Application for Customs Broker License (Texas AP 168) is an essential document for individuals seeking to operate as customs brokers in Texas. Along with this application, several other forms and documents are commonly required to ensure compliance with state regulations. Below is a list of these forms and documents, each serving a specific purpose in the licensing process.

  • Licensed Customs Broker Agreement - This agreement outlines the responsibilities and affirmations of the applicant as a licensed customs broker. It includes commitments to issue valid export certifications and adhere to tax regulations.
  • Power of Attorney Forms - Each employee authorized to issue export certifications must have a power of attorney form on file. This document grants specific employees the authority to act on behalf of the customs broker.
  • Business Location Registration - This document provides details about each business location where export certifications will be issued. It includes the physical address and other pertinent information regarding the business operations.
  • Federal Employer Identification Number (FEIN) - This number is required for tax reporting purposes. It identifies the business entity to the IRS and is necessary for various tax-related filings.
  • Bond Documentation - A bond or security is required to ensure compliance with tax obligations. Documentation related to this bond, including proof of payment, must be submitted as part of the licensing process.

These documents collectively support the application for a Texas Customs Broker License and ensure that the applicant meets all necessary legal requirements. Properly preparing and submitting these forms can facilitate a smoother licensing process.

Similar forms

The Texas Application for Customs Broker License (Form AP-168) shares similarities with several other important documents in the realm of licensing and regulatory compliance. Below is a list of eight such documents, along with a brief explanation of how each is similar to the Texas AP 168 form.

  • Customs Broker License Application (CBLA) - This federal form is required for individuals seeking to become licensed customs brokers. Like the AP-168, it necessitates proof of prior licensing and includes information about the applicant's qualifications and business practices.
  • Power of Attorney (POA) Form - This document grants authority to an employee to act on behalf of the customs broker. Similar to the AP-168, it requires detailed information about the authorized employee and must be submitted to the relevant authorities.
  • Export License Application - Required for businesses that export goods, this application shares the need for compliance with federal regulations, including providing proof of existing licenses, much like the AP-168.
  • Business License Application - This form is needed to legally operate a business in a specific location. Both applications require detailed business information and may necessitate renewal and compliance with state regulations.
  • Tax Registration Application - This document is essential for businesses to register for tax purposes. Similar to the AP-168, it involves providing identifying information and ensuring compliance with state tax laws.
  • Employee Authorization Form - This form is used to document which employees are authorized to perform specific duties. Like the AP-168, it requires detailed employee information and must be maintained for compliance purposes.
  • Bond Application for Customs Brokers - This document is necessary for customs brokers to secure a bond, ensuring financial responsibility. It parallels the AP-168 in that both require financial disclosures and compliance with regulatory standards.
  • Certificate of Good Standing - This document verifies that a business is compliant with state regulations. Similar to the AP-168, it serves as a proof of legitimacy and operational compliance, often required for various applications.

Dos and Don'ts

When filling out the Texas Application for Customs Broker License (Form AP-168), it is essential to follow specific guidelines to ensure a smooth application process. Below is a list of things you should and shouldn't do.

  • Do type or print clearly. This ensures that your information is legible and reduces the chances of errors.
  • Do not separate pages. Keep the application intact to avoid confusion and ensure all information is reviewed.
  • Do fill in all blanks completely. Incomplete applications may be delayed or rejected.
  • Do not write in shaded areas. These sections are reserved for official use and should remain blank.
  • Do include a copy of your United States Customs Broker’s license. This is a necessary document for your application to be processed.

Adhering to these guidelines will help facilitate the processing of your application and avoid unnecessary complications.

Misconceptions

Here are eight misconceptions about the Texas AP 168 form, along with clarifications for each:

  • Anyone can apply for a Texas Customs Broker License. Only individuals who hold a valid United States Customs Broker license are eligible to submit this application.
  • One license covers multiple business locations. A separate Texas Customs Broker License is required for each business location where export certifications will be issued.
  • There are no fees associated with the application. There are specific annual license fees based on the quarter in which the application is submitted, along with bond and stamp fees.
  • Export certifications can be issued immediately after applying. No export certifications may be issued until the application is approved and the Texas Customs Broker License is issued.
  • All employees can issue export certifications. Only authorized employees, who meet specific criteria and have a power of attorney, can issue certifications on behalf of the broker.
  • Social Security numbers are optional on the application. Disclosure of the Social Security number is required for tax administration purposes.
  • Once licensed, there are no further responsibilities. Licensed customs brokers must comply with ongoing documentation and reporting requirements, and their license can be suspended or revoked for violations.
  • Assistance is only available in English. Spanish-speaking assistance is available upon request for those who need help with the application process.

Key takeaways

The Texas Application for Customs Broker License (Form AP-168) is a crucial document for individuals seeking to operate as customs brokers in Texas. Here are key takeaways regarding the form:

  • Eligibility: Only individuals who hold a valid United States Customs Broker license may apply for the Texas Customs Broker License.
  • Submission Requirements: A copy of your United States Customs Broker license must accompany the application.
  • Annual Fees: The license must be renewed annually, with fees varying based on the quarter of renewal. For example, the fee is $300 in the first quarter and $75 in the fourth quarter.
  • Bond Requirement: A bond of $5,000 is required, with the possibility of additional bonds for multiple locations.
  • Stamp Fee: Each export certification stamp costs $1.60, and these stamps must be purchased as per Comptroller's rules.
  • Complete Application: Ensure all sections of the form are filled out completely. Incomplete applications may delay processing.
  • Mailing Instructions: Send the completed application and payment to the Comptroller of Public Accounts at the specified address.
  • Privacy Notice: Providing your Social Security number is mandatory for tax identification purposes, and there are rights regarding the information provided.
  • Local Requirements: Additional permits or licenses may be required at the state or local level, depending on your business location.