Content Overview
The Renewal Lease NYC form is an essential document for tenants and landlords navigating the complexities of lease renewals in New York City. This form serves as a formal notice for renewing a lease under the Rent Stabilization Code. It outlines important details, including the expiration date of the current lease, the options for renewal terms, and the legal rent amounts applicable for one- or two-year extensions. Tenants can select their preferred renewal term and must respond within a specified timeframe to avoid potential eviction proceedings. The form also addresses security deposits, any additional charges, and provisions related to reduced rent under specific city programs. Furthermore, it emphasizes the need for clarity on the terms and conditions of the lease, ensuring both parties are aware of their rights and obligations. Understanding the Renewal Lease NYC form is crucial for maintaining a stable living arrangement while adhering to legal requirements.
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RENEWAL LEASE FORM
Owners and Tenants should read INSTRUCTIONS TO OWNER and INSTRUCTIONS TO TENANT
on reverse side before filling out or signing this form
THIS IS A NOTICE FOR RENEWAL OF LEASE AND RENEWAL LEASE FORM ISSUED UNDER SECTION 2523.5(a) OF THE RENT STABILIZATION CODE. ALL COPIES OF THIS FORM MUST BE SIGNED BELOW AND RETURNED TO YOUR LANDLORD WITHIN 60 DAYS.
Dated: ________________________ 20_________ |
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Tenant's Name(s) and Address: |
Owner's /Agent's Name and Address: |
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1.The owner hereby notifies you that your lease will expire on:
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PART A - OFFER TO TENANT TO RENEW |
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2. You may renew this lease, for one or two years, at your option, as follows: |
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Column B |
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Column C |
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Column D |
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Column E |
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Column F |
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Renewal |
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Legal Rent on |
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Guideline % or |
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Applicable Guideline |
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Lawful Rent Increase, |
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New Legal Rent |
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Term |
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Sept.30th Preceding |
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Minimum $ Amount |
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Supplement, if any |
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if any, Effective after |
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(If a lower rent |
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Commencement |
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(If unknown, check box |
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Sept. 30th |
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is to be charged, |
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Date of this |
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and see below)* |
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check box and see item |
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Renewal Lease |
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5 below) |
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1 Year |
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$_______________ |
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%) $___________ |
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$______________ |
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$______________ |
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$______________** |
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2 Years |
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Same as above |
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%) $___________ |
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$______________ |
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$______________ |
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$______________ |
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*If applicable guideline rate is unknown at time offer is made, check box in Column C and enter current guideline which will be subject to adjustment when rates are ordered.
**Rent Guidelines Board Order #53 applies to leases commencing between 10/1/21 and 9/30/22. The one (1) year lease guideline increase cannot be applied until the final six (6) months of the lease. There is no guideline increase in the first six (6) months.
3.Security Deposit: *** Collectable after the sixth (6) month of a
Current Deposit: $______________ |
Additional Deposit Required - 1 year lease: |
$___________*** |
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Additional Deposit Required - 2 year lease: |
$___________ |
4. Specify separate charges, if applicable:
a. Air conditioner : |
$___________ |
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421a (2.2%): $___________ |
Total separate charges: $_____________ |
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b. Appliances |
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$___________ |
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Other: ________________ $_____________ |
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5. Lower Rent to be charged, if any. 1 year lease $__________, 2 year lease $__________ Agreement attached: Yes |
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No |
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6.Tenant shall pay a monthly rent (enter amount from 2F or 5) of $______________ for a 1 year renewal or $ ___________ for a 2 year renewal, plus total separate charges (enter amount from 4) $_____________ for a total monthly payment of $_____________ for a 1 year renewal or $____________ for a 2 year renewal.
7.This renewal lease shall commence on ____________________, which shall not be less than 90 days nor more than 150 days from the date of mailing or personal delivery of this Renewal Lease Form. This Renewal Lease shall terminate on ___________________ (1 year lease) or ____________________ (2 year lease).
8.This renewal lease is based on the same terms and conditions as your expiring lease. (See instructions about additional provisions.)
9.SCRIE and DRIE. Owner and Tenant acknowledge that, as of the date of this renewal, Tenant is entitled to pay a reduced monthly rent in the amount of $ _______________ under the New York City SCRIE program or the New York City DRIE program. The reduced rent may be adjusted by orders of such program.
10. Leased premises does |
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, does not |
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have an operative sprinkler system. If operative, it was last maintained and inspected |
on ____________________ |
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This form becomes a binding lease renewal when signed by the owner below and returned to the tenant. A rider setting forth the rights and obligations of tenants and owners under the Rent Stabilization Law must be attached to this lease when signed by the owner and returned to the tenant. The rent, separate charges and total payment provided for in this renewal lease may be increased or decreased by order or annual updates of the Division of Housing and Community Renewal (DHCR) or the Rent Guidelines Board (RGB).
PART B - TENANT'S RESPONSE TO OWNER
Tenant: Check and complete where indicated one of three responses below after reading instructions on reverse side. Then date and sign your response below. You must return this Renewal Lease Form to the owner in person or by regular mail, within 60 days of the date this Notice was served upon you by the owner. Your failure to do so may be grounds for the commencement of an action by the owner to evict you from your apartment.
I (we), the undersigned Tenant(s), accept the offer of a one (1) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________. **No rent increase in the first six (6) months.
I (we), the undersigned Tenants(s), accept the offer of a two (2) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________.
I (we) will not renew my (our) lease and I (we) intend to vacate the apartment on the expiration date of the current lease.
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Tenant's Signature(s): |
Dated: |
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Dated: |
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Owner's Signature(s): |
INSTRUCTIONS TO OWNER
At least two copies of this completed Renewal Lease Form must be mailed to the tenant in occupancy or personally delivered not more than 150 days and not less than 90 days prior to the end of the tenant's lease term, along with the New York City Lease Rider For Rent Stabilized Tenants.
If the owner offers a Renewal Lease less than 90 days prior to the expiration of the existing lease, the lease term selected by the tenant shall begin at the tenant's option either (1) on the date a renewal lease would have begun had a timely offer been made or (2) on the first rent payment date occurring no less than 90 days after the date that the owner does offer the lease to the tenant. The guidelines rate applicable for such lease shall be no greater than the rate in effect on the commencement date of the lease for which a timely offer should have been made, and the increased rental shall not begin before the first rent payment date occurring no less than 90 days after such offer is made.
The owner must fully complete PART A on the reverse side of this Form explaining how the new rent has been computed. Any rent increase must not exceed the applicable Rent Guidelines Board adjustment(s) plus other adjustments authorized by the Rent Stabilization Code.
Tenants that were paying a preferential rent as of June 14, 2019 or thereafter, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
This Renewal Lease must be offered on the same terms and conditions as the expiring lease, except for such additional provisions as are permitted by law or the Rent Stabilization Code which must be set forth by the owner and attached to this Form. If there are any additional lawful agreements between the owner and tenant, a copy signed by both parties must be attached to this Form.
The tenant must return to the owner all copies of this Form, completed and signed by the tenant in PART B on the reverse side of this Form.
The owner must furnish the tenant with a fully executed copy of this Renewal Lease Form bearing the tenant's and owner's signatures in PART B, and a copy of the DHCR New York City Lease Rider, within 30 days of the owner's receipt of this Form signed by the tenant. Service of this fully executed Form, upon the tenant, constitutes a binding renewal lease. If the owner fails to furnish the tenant with a fully executed copy of this Form within 30 days of receipt of the Form signed by the tenant, the tenant shall continue to have all rights afforded by the Rent Stabilization Law and Code, and the owner will be barred from commencing any action or proceeding against the tenant based upon
INSTRUCTIONS TO TENANT
(Read Owner's and Tenant's Instructions carefully before completing this Renewal Lease Form)
If you wish to accept this offer to renew your lease, you must complete and sign this Renewal Lease Form in the space provided in PART B on the reverse side of this Form, and you must return all copies of the signed Lease Form to the owner in person or by regular mail within
60 days of the date this Form was served upon you. You may wish to make a copy for your own records. If you do not sign and return this
Renewal Lease Form within the prescribed
Before you complete and sign PART B and return this Renewal Lease Form, be sure to check that all lawful provisions and written agreements have been attached by the owner to this Form. Please read all attachments carefully. If such other lawful provisions appear, they are part of this lease renewal offer and renewal lease. If there are any lawful agreements between you and the owner, attached copies must be signed by both parties.
If the owner agrees to a rent which is lower than the legal regulated rent, this lower amount should be entered in item 5 on the reverse side of this Form, and a signed copy of the agreement should be attached. You may not change the content of this Renewal Lease Form without the owner's written consent. If a "lower rent" amount is listed in item 5 and such rent is a "preferential rent," upon renewal the owner may not increase the rent to the legal rent listed in item 2F. Tenants that were paying a preferential rent as of June 14, 2019, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
Your acceptance of this offer to renew shall constitute a renewal of the present lease for the term of years and rent accepted, subject to any other lawful changes which appear in writing on the attachments to this Form, and subject also to payment of the new rent and additional security, if any. Such additional security shall be deposited by the owner in the manner provided for on initial occupancy. However, pursuant to the Housing Stability and Tenant Protection Act of 2019, an owner can hold no more than one month security deposit. Anything in excess of one month must be refunded to the tenant.
Please refer to the New York City Lease Rider for a summary of tenants' rights and owners' responsibilities.
State of New York
Division of Housing and Community Renewal
Office of Rent Administration/Gertz Plaza
Jamaica, New York 11433
Web Site: www.hcr.ny.gov
Form Specifications
| Fact Name | Details |
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| Governing Law | This form is issued under Section 2523.5(a) of the Rent Stabilization Code in New York. |
| Response Time | Tenants must return the completed form to their landlord within 60 days of receipt. |
| Lease Term Options | Tenants can renew their lease for either one or two years, depending on their choice. |
| Security Deposit | The security deposit can be collected after the sixth month of a one-year lease renewal. |
| Rent Guidelines | Rent increases must comply with the applicable Rent Guidelines Board adjustments. |
| Preferential Rent | Tenants paying preferential rent as of June 14, 2019, retain that rate for the duration of their tenancy. |
| Binding Agreement | The renewal lease becomes binding once signed by the owner and returned to the tenant. |
| Additional Charges | Separate charges, such as for appliances or air conditioning, must be specified in the lease. |
| Inspection Requirement | The form includes a section regarding the maintenance of the sprinkler system, if applicable. |
Renewal Lease Nyc: Usage Guidelines
Filling out the Renewal Lease NYC form is an important step for tenants wishing to continue their residency under a new lease agreement. This process requires careful attention to detail to ensure that all necessary information is accurately provided. Once you have completed the form, you will need to return it to your landlord within the specified timeframe to secure your lease renewal.
- Gather necessary information: Before starting, collect your current lease details, including the expiration date, your current rent amount, and any additional charges you may have.
- Fill in the date: Write the date at the top of the form.
- Enter tenant information: Fill in your name(s) and address in the designated section.
- Provide owner information: Write the name and address of your landlord or property manager.
- Lease expiration date: Indicate the date your current lease will expire.
- Choose lease term: Decide whether you want to renew for one or two years and fill in the appropriate sections.
- Enter rent details: Fill in the legal rent, any applicable increases, and the new legal rent amount in the provided columns.
- Complete security deposit information: Note your current security deposit and any additional amounts required for the renewal.
- Specify separate charges: List any additional charges such as for appliances or air conditioning.
- Indicate lower rent: If applicable, fill in any lower rent amounts you may have agreed upon.
- Calculate total monthly payment: Add up your new rent and any additional charges to find your total monthly payment.
- Set lease commencement and termination dates: Specify when the new lease will start and when it will end.
- Review terms: Confirm that the renewal lease is based on the same terms as your expiring lease.
- Complete SCRIE and DRIE information: If applicable, fill in the reduced rent amount under these programs.
- Sprinkler system status: Indicate whether there is an operative sprinkler system in your apartment.
- Sign the form: Sign and date the form in the designated area.
- Return the form: Submit all copies of the signed form to your landlord within 60 days.
Your Questions, Answered
What is the Renewal Lease NYC form?
The Renewal Lease NYC form is a document that allows tenants in New York City to renew their rent-stabilized lease. It serves as a formal notice from the landlord, informing tenants that their current lease is set to expire and offering them the option to renew for one or two years. It includes important details such as the new rent amount, any applicable increases, and additional charges. Both landlords and tenants must carefully complete and sign this form to ensure a smooth renewal process.
How long do I have to respond to the Renewal Lease form?
Tenants have 60 days to respond to the Renewal Lease form after it has been served by the landlord. It is crucial to return all copies of the signed form within this time frame. If a tenant fails to do so, the landlord may have grounds to initiate eviction proceedings. To avoid any complications, it is advisable to act promptly and keep a copy for personal records.
What happens if I don’t want to renew my lease?
If you choose not to renew your lease, you must indicate this on the Renewal Lease form. By signing and returning the form, you confirm your intention to vacate the apartment on the expiration date of your current lease. It is important to communicate this decision clearly to avoid misunderstandings with your landlord.
Can my rent increase during the renewal period?
Yes, your rent may increase during the renewal period, but it is subject to specific guidelines. The Renewal Lease form outlines the new legal rent amount, which may include a lawful rent increase based on the Rent Guidelines Board's adjustments. However, if you are paying a preferential rent, you may retain that lower amount for the duration of your tenancy. Always review the form carefully to understand the new rent and any applicable increases.
What should I do if I notice errors in the Renewal Lease form?
If you find any errors or discrepancies in the Renewal Lease form, it is essential to address them immediately. Contact your landlord to discuss the issues and request corrections. Both parties must agree on the terms, and any changes should be documented in writing. Ensuring accuracy in the form helps prevent future disputes and clarifies the terms of your lease renewal.
Common mistakes
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Missing Signatures: One of the most common mistakes is forgetting to sign the form. Both the tenant and the owner must sign for the lease renewal to be valid.
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Incorrect Dates: Filling in the wrong dates can lead to confusion. Ensure that the lease commencement and termination dates are accurate and comply with the 90 to 150-day rule.
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Not Returning on Time: Tenants must return the completed form within 60 days. Delaying this can lead to eviction proceedings.
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Incomplete Information: Leaving sections blank, such as the rent amount or separate charges, can invalidate the lease renewal.
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Ignoring Guidelines: Failing to check the applicable rent guidelines can result in incorrect rent amounts being listed. Always refer to the latest guidelines.
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Not Including Attachments: If there are any additional agreements or provisions, they must be attached. Omitting these can lead to misunderstandings.
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Confusing Rent Amounts: Clearly differentiate between the legal rent, preferential rent, and any additional charges. Misunderstanding these can lead to disputes.
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Overlooking Security Deposits: Ensure that the security deposit amounts are correctly filled out, particularly if additional deposits are required for lease renewals.
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Not Reading Instructions: Ignoring the instructions provided on the form can lead to many of the above mistakes. Always read the instructions carefully before filling out the form.
Documents used along the form
The Renewal Lease NYC form is often accompanied by several other important documents that help clarify the terms of the lease renewal and protect the rights of both tenants and landlords. Below are five common forms that may be used alongside the Renewal Lease NYC form.
- New York City Lease Rider for Rent Stabilized Tenants: This document outlines the rights and responsibilities of both tenants and landlords under the Rent Stabilization Law. It must be attached to the Renewal Lease and provides essential information about tenant protections.
- Tenant's Response Form: This form allows tenants to formally respond to the lease renewal offer. Tenants can accept the renewal, decline it, or propose changes. It is crucial for documenting the tenant's decision regarding the lease renewal.
- Security Deposit Agreement: This agreement specifies the terms regarding the security deposit, including the amount, conditions for its return, and any additional deposits required for the renewal period. It ensures clarity on financial obligations.
- Rent Guidelines Board Order: This document provides the legal rent increase guidelines applicable to the renewal lease. It is essential for ensuring that any rent adjustments comply with local regulations.
- Preferential Rent Agreement: If applicable, this document outlines any agreed-upon lower rent that differs from the legal regulated rent. It protects tenants who may be paying a preferential rent by ensuring they retain that rate during the renewal period.
Using these additional documents along with the Renewal Lease NYC form can help ensure a smoother lease renewal process. They provide clarity and protect the rights of all parties involved.
Similar forms
The Renewal Lease NYC form shares similarities with several other important documents related to rental agreements. Each of these documents serves a specific purpose in the leasing process, ensuring that both landlords and tenants are informed of their rights and responsibilities. Below is a list of documents that are comparable to the Renewal Lease NYC form, along with a brief explanation of how they are similar:
- Lease Agreement: This foundational document outlines the terms of the rental arrangement between the landlord and tenant, including rent amount, duration, and conditions. Like the Renewal Lease, it requires signatures from both parties to be binding.
- Notice of Rent Increase: This document informs tenants of any changes to their rent, similar to how the Renewal Lease details potential increases or decreases in rent upon renewal.
- Lease Termination Notice: When a landlord intends to end a lease, this notice is provided to the tenant. It parallels the Renewal Lease in that it outlines important dates and conditions, ensuring both parties are aware of their obligations.
- Rental Application: This document collects information from prospective tenants, much like the Renewal Lease gathers tenant information for renewal purposes. Both documents are essential for establishing the tenant-landlord relationship.
- Lease Rider: Often attached to the main lease agreement, a lease rider includes additional terms and conditions. The Renewal Lease also requires a rider to clarify rights and obligations under the Rent Stabilization Law.
- Security Deposit Agreement: This document details the terms surrounding the security deposit, such as amount and conditions for return. It is similar to the Renewal Lease, which specifies any additional security deposits required during the renewal process.
Dos and Don'ts
When filling out the Renewal Lease NYC form, there are important dos and don'ts to keep in mind.
- Do read the instructions carefully before starting.
- Do fill out all required sections completely and accurately.
- Do return the signed form to your landlord within 60 days.
- Do keep a copy of the completed form for your records.
- Do check that all lawful provisions and agreements are attached.
- Don't ignore the deadline for returning the form.
- Don't alter the content of the form without the owner's consent.
- Don't forget to specify any separate charges, if applicable.
- Don't leave any sections blank unless instructed to do so.
Misconceptions
- Misconception 1: The Renewal Lease form must be returned immediately.
- Misconception 2: A tenant can change the terms of the lease unilaterally.
- Misconception 3: Rent increases can be applied at any time during the lease term.
- Misconception 4: Tenants automatically lose their rights if they do not sign the Renewal Lease.
- Misconception 5: The Renewal Lease form does not require a security deposit.
- Misconception 6: Tenants can ignore the Renewal Lease if they plan to vacate.
- Misconception 7: The Renewal Lease form is the final step in the renewal process.
This is incorrect. Tenants have a period of 60 days to return the completed Renewal Lease form. Failure to do so may lead to eviction proceedings.
Tenants cannot alter the content of the Renewal Lease form without the owner's written consent. Any changes must be mutually agreed upon.
Rent increases outlined in the Renewal Lease are subject to specific timing. For a one-year renewal, the increase cannot be applied until the final six months of the lease.
While failing to sign may lead to eviction proceedings, tenants retain all rights under the Rent Stabilization Law until the lease is officially terminated.
A security deposit is required, but it can only be collected after the sixth month of a one-year lease renewal. The total amount must comply with regulations.
Even if a tenant intends to vacate, they must still respond to the Renewal Lease offer. Ignoring it could result in legal complications.
After signing, the owner must provide a fully executed copy of the Renewal Lease to the tenant. This step is crucial for the lease to be binding.
Key takeaways
Filling out and using the Renewal Lease NYC form requires attention to detail and understanding of the process. Here are key takeaways to keep in mind:
- Read Instructions Carefully: Both owners and tenants should review the instructions provided on the reverse side of the form before completing it.
- Timely Submission: All copies of the completed form must be signed and returned to the landlord within 60 days of receipt.
- Lease Expiration Date: The owner must notify the tenant of the lease expiration date, which is crucial for planning.
- Renewal Options: Tenants can choose to renew the lease for one or two years, depending on their preference.
- Security Deposit: Be aware of the security deposit requirements, which can vary based on the lease term.
- Separate Charges: Any additional charges, such as for appliances or air conditioning, should be clearly specified.
- Preferential Rent: If the tenant has been paying a lower preferential rent, this must be acknowledged and maintained throughout the tenancy.
- Binding Agreement: The lease renewal becomes binding once signed by both parties and returned appropriately.
- Tenant's Response: Tenants must complete the response section, indicating whether they accept the renewal or intend to vacate.
Understanding these points can help ensure a smooth renewal process for both landlords and tenants in New York City.