Blank Ohio Pes 3011 PDF Form

What is the Ohio PES 3011 form?

The Ohio PES 3011 form is an application for a Certificate of Authorization. This certificate is necessary for companies that wish to provide or offer professional engineering and/or surveying services in the state of Ohio. The form can be used for new applications, annual renewals, late renewals, adding additional services, or changing the company name.

What documents are required to submit with the PES 3011 form?

When submitting the PES 3011 form, you must include a notarized Certificate of Authorization application, a separate notarized Company affidavit of responsibility for each professional engineer and surveyor designated in responsible charge (PES 3012), and an active Ohio Secretary of State charter or registration number. If you are using a DBA name, you will also need the corresponding registration number for that name.

What are the application fees associated with the PES 3011 form?

The application fees vary depending on the type of application. For a new application, the fee is $50.00. Annual renewals cost $25.00, while late renewals are $37.50. If you are changing the name of your company or adding a DBA, the fee is also $50.00. Remember, these fees are nonrefundable and must be paid in U.S. funds.

How often do I need to renew my Certificate of Authorization?

Certificates of Authorization expire annually on June 30. It’s crucial to renew your certificate by this deadline. If you fail to do so, your company will become inactive and unauthorized to practice in Ohio.

What happens if I don’t renew my Certificate of Authorization on time?

If you miss the renewal deadline of June 30, your company will be considered inactive. This means you will not be authorized to provide professional engineering or surveying services in Ohio until you complete the renewal process and pay any applicable late fees.

Can I submit the PES 3011 form if my company has had changes in ownership or management?

Yes, but you must notify the Board within 30 days of any changes in your company’s ownership, partners, managers, or designated professional engineers and surveyors. This notification is crucial to keep your records up to date and maintain your authorization.

Is there a difference between a Certificate of Authorization and an individual license?

Yes, there is a significant difference. A Certificate of Authorization allows a company to provide professional engineering or surveying services, while an individual license is required for professionals to practice engineering or surveying personally. Both are necessary but serve different purposes.

What should I do if I no longer wish to renew my Certificate of Authorization?

If your company decides not to renew the Certificate of Authorization, you must notify the Board in writing. This ensures that your company’s status is accurately reflected and avoids any unnecessary fees or complications.

How do I contact the Ohio Secretary of State for more information?

You can reach the Ohio Secretary of State’s office through their website at www.sos.state.oh.us or by calling their toll-free number at (877) 767-6446. If you’re in the Columbus metro area, you can call (614) 466-2655 for assistance.

What should I do if I have more questions about the PES 3011 form?

If you have additional questions or need further clarification, you can email the Board at [email protected] or fax them at (614) 728-3059. They are there to assist you with your inquiries.

1. Incomplete Application: Many applicants fail to fill out every field on the PES 3011 form. Each field is required unless specifically indicated otherwise. Leaving fields blank can lead to delays or rejection of the application.

2. Incorrect Fee Submission: Submitting the wrong application fee is a common mistake. Ensure that the fee matches the type of application you are submitting, whether it's for a new certificate, renewal, or name change.

3. Missing Notarized Affidavit: Each professional engineer or surveyor designated in responsible charge must submit a separate notarized Company Affidavit of Responsibility (PES 3012). Omitting this document can halt the application process.

4. Failure to Update Changes: Companies must notify the Board within 30 days of any changes in ownership, management, or address. Not doing so can lead to complications and potential penalties.

5. Using a P.O. Box: Applications that list a P.O. Box as the address are not accepted. Only physical addresses are permissible, which can lead to confusion if overlooked.

6. Not Checking Registration Status: Before applying, ensure that the company is registered with the Ohio Secretary of State. An active registration number is required for the application to be valid.

7. Ignoring Renewal Deadlines: Certificates of Authorization expire annually on June 30. Failing to renew by this date renders the company inactive, prohibiting it from practicing in Ohio.

When applying for a Certificate of Authorization in Ohio, several additional forms and documents may be required. Each of these documents serves a specific purpose in ensuring compliance with state regulations. Below is a list of commonly used forms alongside the Ohio PES 3011 form.

• PES 3012 - Company Affidavit of Responsibility: This document certifies that each designated professional engineer or surveyor is responsible for the company's engineering or surveying activities. It must be notarized and submitted for each responsible individual.
• Ohio Secretary of State Registration: An active registration number is required to validate that the company is authorized to conduct business in Ohio. This includes the company's DBA name if applicable.
• Application Fee Payment: A check or money order made payable to the Treasurer, State of Ohio, is necessary. Fees vary based on the type of application, such as renewal or name change.
• Change of Address Notification: If there are changes to the company’s address, a formal notification must be submitted to the Board within 30 days.
• Ownership Disclosure: Companies with more than five owners must provide additional pages detailing each owner's information, including name and address.
• Professional Engineer (PE) or Professional Surveyor (PS) Registration Numbers: Each professional involved must include their Ohio registration numbers as part of the application process.
• Annual Renewal Application: Companies must submit this form annually to maintain their Certificate of Authorization. It includes updated information about the company and its responsible individuals.
• Late Renewal Application: If the annual renewal is not submitted by the deadline, this form must be completed along with the late fee payment.
• Name Change Application: Companies wishing to change their name must file this application and pay the associated fee, ensuring the new name is registered with the Secretary of State.
• Disclosure Statement: This document is required to ensure compliance with public records laws and to disclose any potential conflicts related to terrorism as outlined in Ohio law.

Each of these documents plays a crucial role in the application process for a Certificate of Authorization. Ensure all forms are completed accurately and submitted on time to avoid delays or complications with your application.

The Ohio PES 3011 form, which is a Certificate of Authorization application, shares similarities with several other important documents in the professional engineering and surveying fields. Here are five documents that are comparable:

• PES 3012: Company Affidavit of Responsibility - This document is required for each professional engineer and surveyor designated in responsible charge. Like the PES 3011, it must be notarized and submitted as part of the application process, ensuring that qualified individuals are overseeing the company's professional services.
• Ohio Secretary of State Registration - An active registration with the Ohio Secretary of State is necessary for companies to operate legally in Ohio. This document is similar in that it verifies the legitimacy of the business, just as the PES 3011 verifies the company’s authorization to provide engineering or surveying services.
• Professional Engineer (PE) License Application - This application is required for individuals seeking to become licensed professional engineers in Ohio. Like the PES 3011, it involves a detailed process that includes verification of qualifications and adherence to state regulations.
• Professional Surveyor (PS) License Application - Similar to the PE license application, this document is essential for individuals aiming to become licensed professional surveyors. Both documents require proof of qualifications and are subject to state review and approval.
• Annual Renewal Application - Every year, companies must renew their Certificate of Authorization. This renewal application is akin to the PES 3011, as it requires updated information and payment of fees to maintain active status in providing professional services.

When filling out the Ohio PES 3011 form, there are several important guidelines to keep in mind. Here’s a list of what you should and shouldn’t do to ensure a smooth application process.

• Do fill out all required fields completely. Missing information can lead to delays.
• Don't use a P.O. Box as your address. A physical address is necessary.
• Do include the correct application fee. Double-check the amount based on your application type.
• Don't forget to notarize the Certificate of Authorization application. This is a crucial step.
• Do ensure that each designated professional engineer or surveyor submits a Company Affidavit of Responsibility (PES 3012).
• Don't submit your application without an active Ohio Secretary of State registration number. This is mandatory.
• Do notify the Board within 30 days of any changes to your company’s name or address.
• Don't assume that your application will be processed without the necessary documentation. Always verify that you have included everything required.
• Do keep a copy of your completed application for your records.
• Don't wait until the last minute to submit your renewal application. Aim to submit well before the June 30 deadline.

By following these guidelines, you can help ensure that your application process goes as smoothly as possible. Good luck!

Understanding the Ohio PES 3011 form is crucial for companies looking to offer professional engineering and surveying services. However, several misconceptions can lead to confusion. Here are six common misconceptions:

• Misconception 1: The PES 3011 form is only for new companies.

This is incorrect. The PES 3011 form is used for various purposes, including new applications, annual renewals, late renewals, and changes in company name or services.

• Misconception 2: Only one notarized affidavit is needed for all engineers and surveyors.

Each professional engineer or surveyor designated in responsible charge must complete a separate notarized Company affidavit of responsibility (PES 3012).

• Misconception 3: The application fee is the same for all types of applications.

Fees vary based on the application type. For example, a new application or name change costs $50, while an annual renewal costs $25.

• Misconception 4: Companies can submit incomplete applications.

Applications lacking the correct fee or incomplete information will be returned. It is essential to fill out all required fields accurately.

• Misconception 5: A Certificate of Authorization is the same as a professional license.

This is a common misunderstanding. A Certificate of Authorization allows a company to operate, while individual licenses are required for professionals to practice engineering or surveying.

• Misconception 6: Companies do not need to inform the Board about changes in ownership.

Companies must notify the Board within 30 days of any changes in partners, managers, or ownership to maintain compliance.

By clarifying these misconceptions, companies can navigate the application process more effectively and ensure compliance with Ohio's regulations.

Filling out the Ohio PES 3011 form is an important step for companies wishing to provide professional engineering and surveying services in Ohio. Here are some key takeaways to keep in mind:

• Complete Application: Ensure that all fields in the application are filled out completely. Incomplete applications will be returned.
• Notarized Affidavit: A separate notarized Company affidavit of responsibility (PES 3012) is required for each professional engineer or surveyor designated in responsible charge.
• Active Registration: The company must hold an active registration with the Ohio Secretary of State. This includes any "doing business as" (DBA) names.
• Application Fees: Be aware of the application fees. New applications and additional services cost $50, while annual renewals are $25. Late renewals incur a fee of $37.50.
• Renewal Deadline: Certificates of Authorization expire annually on June 30. Companies must renew by this date to remain authorized to practice in Ohio.