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Blank Ohio Civil Service PDF Form

The Ohio Civil Service Application is a crucial document used for applying to positions within state and county agencies in Ohio. This form collects important information about your qualifications, work history, and preferences for employment. Completing this application accurately is essential to ensure your candidacy is considered; please click the button below to fill out the form.

Article Guide

The Ohio Civil Service Application for State and County Agencies, known as GEN-4268, is a crucial document for individuals seeking employment within Ohio's state or county agencies. This application requires candidates to provide essential personal information, including their name, contact details, and legal right to work in the U.S. Applicants must specify their job preferences, including desired salary, willingness to relocate, and the types of work they are interested in. Education and employment history sections play a significant role, allowing candidates to detail their academic achievements and work experience, including military and volunteer work. The application also includes sections for certifications, licenses, and skills, which help demonstrate qualifications for the position. Importantly, applicants must complete the form thoroughly, as incomplete submissions will not be processed. Additionally, the information provided is subject to public records laws, ensuring transparency in the hiring process. Understanding these key aspects of the Ohio Civil Service form is vital for anyone looking to navigate the state employment landscape effectively.

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Ohio Civil Service Application

for State and County Agencies

GEN-4268 (REVISED 3/16)

The State of Ohio Is an Equal Opportunity Employer and provider of ADA services.

POSITION:

AGENCY:

POSITION NUMBER:

Please submit one application per position or examination to the address indicated on the job posting or examination announcement. Copies are acceptable. Applications lacking sufficient information will not be processed. Please ensure your application is received or postmarked by the closing date, as required by the hiring agency. Please be sure to complete the entire application. Also note that once submitted to a governmental agency, this completed form will be subject to all applicable public records laws.

PLEASE TYPE OR PRINT IN INK

NAME: (Last, First, Middle)

DATE OF BIRTH - Year Not Required

Month

Day

ADDRESS: (Street, City, State, ZIP Code)

HOME PHONE:

ALTERNATE PHONE:

E-MAIL ADDRESS:

DRIVER'S LICENSE: (Optional)

LEGAL RIGHT TO WORK IN THE U.S.:

Yes

PREFERENCES

PREFERRED SALARY:

ARE YOU WILLING TO RELOCATE?

Yes

Maybe

WHAT TYPE OF JOB ARE YOU LOOKING FOR?

TYPES OF WORK YOU WILL ACCEPT:

Regular

Temporary

Full-Time

Part-Time

SHIFTS YOU WILL ACCEPT:

Day

Evening

Night

Rotating

Weekends

On Call (as needed)

EDUCATION

HIGH SCHOOL NAME:

LOCATION: (City, State)

DID YOU GRADUATE?

Yes

CHECK YEAR COMPLETED:

OBTAINED GED?

Yes

SCHOOL NAME: (College/University)

LOCATION: (City, State)

CHECK YEAR COMPLETED:

DID YOU GRADUATE?

MAJOR:

Yes

DEGREE RECEIVED:

NUMBER OF QUARTER/SEMESTER HOURS

COMPLETED:

SCHOOL NAME: (College/University)

LOCATION: (City, State)

CHECK YEAR COMPLETED:

DID YOU GRADUATE?

MAJOR:

Yes

DEGREE RECEIVED:

NUMBER OF QUARTER/SEMESTER HOURS

COMPLETED:

SCHOOL NAME: (College/University)

LOCATION: (City, State)

CHECK YEAR COMPLETED:

DID YOU GRADUATE?

MAJOR:

Yes

DEGREE RECEIVED:

NUMBER OF QUARTER/SEMESTER HOURS

COMPLETED:

EMPLOYMENT HISTORY

Please list your work experience beginning with your most recent employment. Military experience and volunteer work may also be included as employment. NOTE: To be considered for employment, you must fill in the information below, accurately and completely. You may submit a resume in addition to completing this section. If applying for a civil service examination, only the information provided below will be considered. A resume may not be used. If you need additional space, attach extra sheets to this application.

DATES:		EMPLOYER:	POSITION TITLE:
From:	To:

ADDRESS: (Street, City, ZIP Code)

COMPANY URL:		PHONE NUMBER:	SUPERVISOR:

HOURS PER WEEK:		SALARY:	MAY WE CONTACT THIS EMPLOYER:
				Yes	No
				Yes	No

DUTIES:

REASON FOR LEAVING:

DATES:		EMPLOYER:	POSITION TITLE:
From:	To:

ADDRESS: (Street, City, ZIP Code)

COMPANY URL:		PHONE NUMBER:	SUPERVISOR:

HOURS PER WEEK:		SALARY:	MAY WE CONTACT THIS EMPLOYER:
				Yes	No
				Yes	No

DUTIES:

REASON FOR LEAVING:

DATES:		EMPLOYER:	POSITION TITLE:
From:	To:

ADDRESS: (Street, City, ZIP Code)

COMPANY URL:		PHONE NUMBER:	SUPERVISOR:

HOURS PER WEEK:		SALARY:	MAY WE CONTACT THIS EMPLOYER:
				Yes	No
				Yes	No

DUTIES:

REASON FOR LEAVING:

EMPLOYMENT HISTORY (Continued)

DATES:		EMPLOYER:	POSITION TITLE:
From:	To:

ADDRESS: (Street, City, ZIP Code)

COMPANY URL:		PHONE NUMBER:	SUPERVISOR:

HOURS PER WEEK:		SALARY:	MAY WE CONTACT THIS EMPLOYER:
				Yes	No
				Yes	No

DUTIES:

REASON FOR LEAVING:

DATES:		EMPLOYER:	POSITION TITLE:
From:	To:

ADDRESS: (Street, City, ZIP Code)

COMPANY URL:		PHONE NUMBER:	SUPERVISOR:

HOURS PER WEEK:		SALARY:	MAY WE CONTACT THIS EMPLOYER:
				Yes	No
				Yes	No

DUTIES:

REASON FOR LEAVING:

CERTIFICATES AND LICENSES

TYPE:

LICENSE NUMBER:

ISSUING AGENCY:

TYPE:

LICENSE NUMBER:

ISSUING AGENCY:

SKILLS

OFFICE SKILLS:

Typing Speed: Data Entry Speed:

COMPUTER SKILLS:

OTHER SKILLS:

LANGUAGE(S):

The purpose of questions 1-8 is to obtain information relevant to employment with the State of Ohio.

Responses to these questions are required.

1.Please indicate your county of residence.

2.Summary of Qualifications - In the area below, briefly describe the experience, education, training and other factors that qualify you for the position or examination for which you are applying. Refer to the Minimum Qualifications and any position-specific qualifications posted for this position or examination. If you need additional space, attach an extra sheet to this application.

3.Please list below the specific course work areas at the high school level or beyond relevant to the position or examination for which you are applying. Also indicate the number of courses you have successfully completed in each area. Note: A transcript may not be substituted for this section, although you may be required to submit a transcript.

4.Are you a current State of Ohio employee?

Yes, I'm a permanent employee

Yes, I'm an interim or intermittent employee

Yes, I'm a temporary, seasonal or project employee

Yes, I'm a fixed term or established term employee

No, I'm not a State of Ohio employee

5.If you are a current State of Ohio employee, please provide your eight (8) digit, OAKS ID number. If you are not a current State of Ohio employee, please type N/A.

6.If you are not a current State of Ohio employee, have you ever been employed by the State of Ohio? (If you are a current State of Ohio employee, please

select N/A.)

Yes

N/A

7. If you were previously employed by the State of Ohio, please choose one of the following:

Employment ended prior to 12-01-2004.

Employment ended on or after 12-02-2004.

N/A - Not previously employed by the State of Ohio or current state employee.

8. How did you learn about this employment opportunity?

careers.ohio.gov	Facebook	Trade Journal
GovernmentJobs.com	Twitter	Career/Recruitment Fair
Indeed.com	Linkedin	State of Ohio Employee Referral
Other Job Board	Other Social Media

CERTIFICATION

I certify that the answers I have made to all of the questions in this application are true and complete to the best of my knowledge. I understand that if this application is not completed in its entirety, it will not be processed and I will be automatically disqualified. I understand that I am responsible for the correctness of this application. I also understand that a background check may be required prior to employment and that, in accordance with the Drug-Free Workplace Program, drug testing may be required. I waive all provisions of law forbidding colleges or universities which I attended, or past employers, from disclosing any information which they acquired relevant to my employment. I consent that they may disclose such information to the Human Resources Division, Ohio Department of Administrative Services, and/or the agency that holds the vacancy for which I am applying and to appropriate officials for recruitment purposes. I understand that any offer of employment is conditional upon proof of legal authorization to work in the United States as required by the Immigration Reform and Control Act.

Signature of Applicant:

Date:

➤ PDF File

Form Specifications

Fact Name	Description
Form Title	Ohio Civil Service Application for State and County Agencies (GEN-4268)
Governing Law	This form is governed by the Ohio Revised Code, specifically sections related to civil service employment and equal opportunity employment.
Submission Guidelines	Applicants must submit one application per position and ensure it is received or postmarked by the closing date specified in the job announcement.
Public Records	Once submitted, the completed application becomes a public record under Ohio public records laws.

Ohio Civil Service: Usage Guidelines

Filling out the Ohio Civil Service form is an important step in applying for state and county positions. Completing this form accurately ensures that your application is processed efficiently. Be mindful of the details you provide, as they can impact your eligibility for the role you are seeking.

Obtain the form: Download the Ohio Civil Service Application for State and County Agencies (GEN-4268) from the official website or request a physical copy if needed.
Type or print: Use a typewriter or print clearly in ink to fill out the form, ensuring legibility.
Personal information: Enter your full name (last, first, middle), date of birth, address, home phone, alternate phone, and email address. Include your driver's license number if you wish (this is optional).
Legal work status: Indicate whether you have the legal right to work in the U.S. by checking 'Yes' or 'No.'
Preferences: Specify your preferred salary, willingness to relocate, type of job you are looking for, and the shifts you are willing to accept.
Education: List your high school and any college or university attended. Include the name, location, year completed, graduation status, major, degree received, and number of credit hours completed.
Employment history: Start with your most recent job and list each position, including dates of employment, employer name, position title, address, phone number, supervisor, hours per week, salary, and duties. Indicate if the employer can be contacted.
Certificates and licenses: Provide details about any relevant certificates or licenses, including type, license number, and issuing agency.
Skills: Note your office skills, computer skills, and any other relevant skills or languages spoken.
Answer required questions: Respond to questions about your county of residence, qualifications, relevant coursework, and employment status with the State of Ohio.
Certification: Read the certification statement carefully. Sign and date the application to confirm that the information provided is true and complete.
Optional information: If comfortable, provide demographic information regarding gender, age group, race/ethnicity, disability status, and military service. This section is voluntary and will not affect your application.
Submission: Submit the completed application to the address indicated on the job posting or examination announcement. Ensure it is postmarked by the closing date.

Your Questions, Answered

What is the Ohio Civil Service form?

The Ohio Civil Service form, specifically the Application for State and County Agencies (GEN-4268), is a document required for individuals applying for positions within state or county agencies in Ohio. It collects essential information such as personal details, education, employment history, and qualifications relevant to the job for which you are applying.

How do I submit the Ohio Civil Service form?

You must submit one application per position or examination to the address specified in the job posting or examination announcement. Copies of the completed form are acceptable. Ensure your application is received or postmarked by the closing date indicated by the hiring agency.

What happens if I do not complete the entire application?

If the application is not filled out completely, it will not be processed. This could lead to automatic disqualification from consideration for the position. It is crucial to provide accurate and complete information.

Can I include my resume with the application?

What should I do if I need more space for my employment history?

If additional space is needed to detail your employment history, you can attach extra sheets to your application. Make sure to clearly label any additional pages to ensure they are connected to your application.

Is it mandatory to provide my Social Security number?

The form does not specifically mention the requirement for a Social Security number. However, it is advisable to have it ready, as it may be requested during the hiring process for background checks and employment verification.

What should I include in the 'Summary of Qualifications' section?

In the 'Summary of Qualifications' section, briefly describe your relevant experience, education, training, and any other factors that qualify you for the position or examination. Be sure to reference the minimum qualifications and any position-specific qualifications listed in the job announcement.

Are there any optional questions on the application?

Yes, there are optional questions included in the application. These questions pertain to demographic information and are used to assist in equal employment opportunity efforts. Providing this information is voluntary and will not affect your application processing.

What should I do if I have a disability?

If you have a physical or mental impairment that substantially limits one or more major life activities, you have the option to indicate this on the application. This information is confidential and will be processed separately by Human Resources for statistical purposes only.

What is the significance of the certification section at the end of the application?

The certification section requires you to affirm that all information provided is true and complete to the best of your knowledge. This certification is crucial, as it indicates your understanding that inaccuracies can lead to disqualification and that you consent to a background check as part of the hiring process.

Common mistakes

Incomplete Information: Many applicants fail to fill out all sections of the form. Each part is essential for processing your application. Leaving any section blank can lead to automatic disqualification.
Incorrect Contact Details: Providing incorrect phone numbers or email addresses can hinder communication. Ensure that your contact information is accurate and up-to-date.
Failure to Specify Job Preferences: Not indicating your job preferences or willingness to relocate may limit your opportunities. Clearly state what positions you are interested in.
Ignoring the Closing Date: Submitting your application after the deadline is a common mistake. Always check the job posting for the submission deadline and ensure your application is sent on time.
Omitting Employment History: Some applicants neglect to provide detailed employment history. This section is crucial for demonstrating your qualifications. Include all relevant work experience, even if it was volunteer work or military service.
Not Using Clear Formatting: Submitting an application that is difficult to read can be detrimental. Use clear, legible fonts and avoid overly complicated formatting.
Failing to Review for Errors: Typos and grammatical errors can create a negative impression. Take the time to proofread your application before submission.
Not Providing Relevant Certifications: If you have certifications or licenses that are relevant to the position, be sure to include them. This can enhance your qualifications and make your application stand out.
Neglecting Optional Questions: While some questions are optional, providing thoughtful answers can showcase your commitment to diversity and inclusion. Consider answering these questions to enhance your application.

Documents used along the form

When applying for positions within Ohio's civil service, several additional forms and documents may be required or beneficial. Each document serves a specific purpose in the application process. Below is a list of common forms and documents that accompany the Ohio Civil Service Application.

Resume: A summary of your work history, education, and skills. While not a substitute for the application, it can enhance your submission.
Cover Letter: A personalized letter that introduces you to the hiring agency, highlighting your qualifications and interest in the position.
Transcripts: Official records from educational institutions that verify your academic achievements, often required for positions with specific educational qualifications.
Certificates: Documentation proving completion of relevant training or certifications that may be necessary for certain jobs.
Veteran Status Documentation: Proof of military service, which may provide additional benefits or considerations during the hiring process.
Background Check Consent Form: A document allowing the employer to conduct a background check as part of the hiring process.
Equal Employment Opportunity (EEO) Form: A voluntary form that collects demographic information for statistical purposes, ensuring compliance with equal opportunity laws.
References List: A list of individuals who can vouch for your qualifications and character, typically provided upon request.
Job-Specific Assessment: Some positions may require you to complete specific assessments or tests to evaluate your skills relevant to the job.

These documents can help present a comprehensive picture of your qualifications and readiness for the position. Be sure to check the specific requirements for each job posting to ensure you submit all necessary materials.

Similar forms

Job Application Form: Similar to the Ohio Civil Service form, a job application form is used by employers to collect information about candidates applying for a position. It typically requires personal details, employment history, and education, making it essential for the hiring process.
Resume: A resume provides a summary of a candidate's work experience, skills, and education. While the Ohio Civil Service form asks for similar information, a resume allows for more flexibility in presentation and detail.
Cover Letter: A cover letter accompanies job applications and resumes. It offers candidates the chance to express their interest in a position and highlight specific qualifications. The Ohio Civil Service form, however, focuses on structured information rather than personal narrative.
Employment Verification Form: This document is used to confirm a candidate's previous employment details. Like the Ohio Civil Service form, it requires specific information about job titles and dates of employment but is typically used after an application has been submitted.
Background Check Authorization Form: This form allows employers to conduct background checks on candidates. While the Ohio Civil Service form mentions that a background check may be required, this specific document is focused solely on granting permission for that check.
Equal Employment Opportunity (EEO) Survey: Similar to the optional sections in the Ohio Civil Service form, an EEO survey collects demographic information to ensure compliance with equal opportunity laws. It is typically voluntary and separate from the main application process.

Dos and Don'ts

When filling out the Ohio Civil Service application form, it is essential to follow specific guidelines to ensure your application is processed smoothly. Below is a list of things you should and shouldn't do.

Do type or print your application in ink to ensure legibility.
Do submit one application per position or examination as specified in the job posting.
Do provide complete and accurate information for all sections of the application.
Do ensure your application is postmarked or received by the closing date.
Don't leave any sections blank; incomplete applications may be disqualified.
Don't use a resume as a substitute for filling out the employment history section.
Don't forget to include your contact information, including phone numbers and email address.
Don't provide false information, as this can lead to disqualification from the hiring process.

Misconceptions

Here are 10 common misconceptions about the Ohio Civil Service form, along with explanations for each:

One application is enough for multiple positions. Many believe they can submit one application for several job openings. However, you must submit a separate application for each position or examination.
Submitting a resume is sufficient. Some think that a resume alone will suffice. In fact, you must complete the entire application form, as only the information on the form will be considered for civil service examinations.
It’s okay to leave sections blank. Many applicants assume they can skip questions. In reality, incomplete applications may not be processed at all.
Closing dates are flexible. Some believe that applications can be submitted after the deadline. It is crucial that your application is received or postmarked by the specified closing date.
Education details are optional. There is a misconception that educational background can be omitted. However, providing accurate education details is essential for the application.
Past employers cannot be contacted. Some applicants think they can choose not to have their previous employers contacted. In reality, you must indicate whether they can be contacted for verification.
All information is kept private. Many believe their application details remain confidential. However, once submitted, the application is subject to public records laws.
Any job type can be selected without limitations. Some applicants think they can select any type of job they want. In fact, you should only select job types that align with your qualifications and preferences.
Experience doesn’t need to be detailed. There is a belief that listing previous jobs briefly is enough. However, you should provide thorough details about your employment history to be considered.
Optional questions can be ignored. Some applicants feel they can skip optional questions without consequence. While these questions are voluntary, they can provide valuable information for equal employment opportunity efforts.

Key takeaways

When filling out the Ohio Civil Service form, consider the following key takeaways:

One application per position: Submit a separate application for each position or examination. Ensure that it is sent to the correct address as indicated in the job posting.
Complete all sections: Fill out every part of the application thoroughly. Incomplete applications may be rejected or not processed.
Public records compliance: Be aware that once submitted, the application becomes a public record and is subject to applicable laws regarding disclosure.
Certify your information: By signing the application, you confirm that all provided information is accurate. Incorrect details may lead to disqualification.