Article Guide
The Ohio Application for Vendor's License is a crucial document for individuals and businesses looking to engage in taxable sales within the state. This application serves multiple purposes, including the identification of the vendor, the nature of the business, and the expected sales tax collection. Applicants must indicate their type of ownership, which can range from sole proprietorships to corporations or partnerships. Additionally, the form requires the vendor to specify when they began or will begin making taxable sales in Ohio and whether they will operate from a temporary location without a fixed business address. Key information such as the legal name, trade name, and primary and mailing addresses must be provided. The application also asks for the North American Industry Classification System (NAICS) code, which categorizes the business activity. Furthermore, the vendor must estimate their monthly sales tax collection and provide contact details for the individual responsible for the account. A fee of $25 is required to process the application, which must be submitted along with the completed form. The collection of Social Security numbers is mandated by federal law to ensure proper tax administration, underscoring the importance of compliance in this process.
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ST 1T Rev. 9/19 |
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Application for |
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P.O. BOX 182215 |
07100100 |
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Transient Vendor's License |
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COLUMBUS, OH |
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(888) |
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Vendor license no. |
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(For department use only) |
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Federal Employer Identification Number
Social Security Number / ITIN
Secretary of State Entity Number
1. Check type of ownership: |
Sole owner |
Partnership |
Corporation |
Nonprofit |
LLC |
LLP |
LTD |
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Single member LLC |
Other (please specify) |
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2.When did you or will you begin providing taxable sales in the state of Ohio? (MM/DD/YY)
3.Are you obtaining this license to make sales at a temporary place of business in a county in which you have no fixed
place of business? |
Yes |
No |
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4. Provide NAICS code and state nature of business activity |
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(For the most current listings, search |
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NAICS on our Web site at tax.ohio.gov.) |
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5.Legal name (Corporation, sole owner, partnership, etc.)
6.Trade name or DBA
7.Primary address
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Address of corporation, sole owner, partnership, etc. |
City |
State |
ZIP code |
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Business phone number |
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Fax number |
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Secondary phone number |
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8. |
Mailing address |
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(If different from above) |
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City |
State |
ZIP code |
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9. |
How much sales tax do you expect to collect each month? |
Less than $200 |
$200 or greater |
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10. If you operate as a corporation, LLC, or partnership, list appropriate names, addresses and identification numbers below.
Title |
Name |
Street |
City |
State |
ZIP code |
SSN / ITIN / FEIN |
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Title |
Name |
Street |
City |
State |
ZIP code |
SSN / ITIN / FEIN |
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SSN / ITIN / FEIN |
Title |
Name |
Street |
City |
State |
ZIP code |
11.Name, phone number, fax number and
NamePhone numberFax numberE-mail address
Date |
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Signature of applicant |
Fee for this license - $25 (made payable to Ohio Treasurer of State). Send the original application and $25 fee to the address above
Federal Privacy Act Notice
Because we require you to provide us with a Social Security number, the Federal Privacy Act of 1974 requires us to inform you that providing us with your Social Security number is mandatory. Ohio Revised Code sections 5703.05, 5703.057 and 5747.08 authorize us to request this information. We need your Social Security number in order to administer this tax.
Form Specifications
| Fact Name | Details |
|---|---|
| Purpose | The Ohio Application for Vendor's License is required for individuals or businesses wishing to make taxable sales in Ohio. |
| Governing Laws | This application is governed by Ohio Revised Code sections 5703.05, 5703.057, and 5747.08. |
| License Fee | A fee of $25 is required when submitting the application. Payment should be made to the Ohio Treasurer of State. |
| Ownership Types | The form allows applicants to indicate their type of ownership, including sole owner, partnership, corporation, and others. |
| Sales Tax Collection | Applicants must estimate their expected monthly sales tax collection, choosing from categories of less than $200 or $200 or greater. |
| Contact Information | Applicants must provide contact details for an individual the department can reach regarding the account, including name, phone number, and email address. |
Ohio Application For Vendors License: Usage Guidelines
Filling out the Ohio Application for Vendor's License form is an essential step for those looking to conduct taxable sales within the state. Completing this form accurately ensures that your application is processed smoothly and that you can begin your business operations without unnecessary delays. Below are the steps to guide you through the process of filling out the form.
- Start by indicating the type of ownership. You will find options such as Sole owner, Partnership, Corporation, Nonprofit, LLC, LLP, LTD, Single member LLC, or Other. Check the appropriate box.
- Next, provide the date when you began or plan to begin making taxable sales in Ohio. Use the format MM/DD/YY.
- Answer whether you are obtaining this license for sales at a temporary location where you have no fixed business. Select either "Yes" or "No."
- Provide your NAICS code and describe the nature of your business activity. You can find the most current listings by searching "NAICS" on the Ohio Department of Taxation website.
- Enter the legal name of your business. This could be the name of your corporation, sole proprietorship, or partnership.
- Fill in your trade name or "Doing Business As" (DBA) name, if applicable.
- Provide the primary address of your business, including the street address, city, state, and ZIP code. Include your business phone number, fax number, and a secondary phone number if you have one.
- If your mailing address is different from your primary address, fill in the mailing address details, including city, state, and ZIP code.
- Estimate how much sales tax you expect to collect each month. Choose between "Less than $200" or "$200 or greater."
- If your business operates as a corporation, LLC, or partnership, list the names, addresses, and identification numbers of the individuals involved. Include their titles and Social Security Numbers (SSN), Individual Taxpayer Identification Numbers (ITIN), or Federal Employer Identification Numbers (FEIN).
- Provide the name, phone number, fax number, and email address of the individual the department should contact regarding your account.
- Finally, sign and date the application. Make sure to include the $25 fee, payable to the Ohio Treasurer of State, and send the original application along with the fee to the specified address.
Once you have completed these steps, review your application for accuracy before submitting it. Properly filling out the form will help ensure that you receive your vendor's license in a timely manner, allowing you to focus on your business activities.
Your Questions, Answered
What is the purpose of the Ohio Application for Vendor's License form?
The Ohio Application for Vendor's License form is used to obtain a license for making taxable sales in Ohio. It is specifically designed for vendors who plan to sell goods or services at a temporary location where they do not have a permanent business address. This license allows vendors to collect sales tax on their sales in compliance with Ohio tax laws.
What information do I need to provide on the application?
You will need to provide several details on the application. This includes your legal name, trade name (if applicable), business address, mailing address, and contact information. You will also need to indicate your type of ownership, the nature of your business activity, and your expected monthly sales tax collection. Additionally, if applicable, you must provide information about any partners or corporate members.
How much does it cost to apply for a vendor's license?
The fee for the vendor's license is $25. This payment must be made payable to the Ohio Treasurer of State. Ensure that you include the fee with your application when you send it to the designated address.
How do I submit the application?
You must submit the original application form along with the $25 fee to the address provided on the form. The application should be sent to P.O. Box 182215, Columbus, OH 43218-2215. It is advisable to keep a copy of the application for your records.
What if I have questions while filling out the form?
If you have questions while completing the form, you can contact the department for assistance. The contact information for the individual handling your account should be provided on the application. Make sure to include a phone number and email address for any follow-up communication.
Is my Social Security number mandatory on the application?
Yes, providing your Social Security number is mandatory. The Federal Privacy Act of 1974 requires this information for tax administration purposes. The Ohio Revised Code also authorizes the request for your Social Security number, which is necessary for the proper management of your tax obligations in Ohio.
Common mistakes
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Incomplete Ownership Information: Failing to accurately check the type of ownership, such as sole owner, partnership, or corporation, can lead to processing delays.
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Incorrect Start Date: Providing an incorrect date for when taxable sales will begin can cause issues with compliance and licensing.
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Misunderstanding Temporary Sales: Not indicating whether the license is for a temporary place of business when applicable may result in an inappropriate license type being issued.
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Missing NAICS Code: Failing to provide the correct North American Industry Classification System (NAICS) code can lead to misclassification of the business activity.
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Omitting Legal and Trade Names: Not including the legal name or trade name (DBA) can create confusion regarding the identity of the business.
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Incorrect Contact Information: Providing inaccurate contact details for the individual responsible for the account can hinder communication and resolution of issues.
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Failure to Include Payment: Not submitting the required $25 fee with the application will result in the application being returned or delayed.
Documents used along the form
When applying for a vendor's license in Ohio, several other forms and documents may be necessary to ensure compliance with state regulations. Below is a list of commonly required documents that accompany the Ohio Application for Vendor's License. Each document serves a specific purpose and may be crucial for the approval of your application.
- Ohio Sales Tax Permit Application: This document is essential for businesses that will be collecting sales tax. It registers the vendor with the Ohio Department of Taxation, allowing them to collect and remit sales tax on taxable sales.
- Federal Employer Identification Number (EIN) Application: If your business has employees or operates as a corporation or partnership, you will need an EIN. This number is issued by the IRS and is used for tax reporting purposes.
- Business Entity Registration: For those operating as a corporation, LLC, or partnership, this document confirms that your business is legally registered with the Ohio Secretary of State. It includes important information such as your business name and entity number.
- Proof of Identity and Address: This may include a government-issued ID and a utility bill or lease agreement. Such documentation verifies the identity of the applicant and the business address, ensuring transparency in the application process.
Gathering these documents promptly can help streamline your application process and avoid delays. Ensure that all forms are completed accurately and submitted along with the Ohio Application for Vendor's License to facilitate a smooth approval process.
Similar forms
- Business License Application: Similar to the Ohio Application for Vendor's License, a business license application is required for individuals or entities wishing to operate a business legally. Both documents require details about the business type, ownership structure, and contact information.
- Sales Tax Permit Application: This document is essential for businesses that will collect sales tax. Like the vendor's license application, it asks for the expected amount of sales tax to be collected and requires identification numbers.
- Employer Identification Number (EIN) Application: This form is used to obtain a unique number for tax purposes. Both documents require the applicant's legal name and business structure, ensuring proper identification for tax administration.
- State Business Registration Form: Similar to the vendor's license application, this form registers a business with the state. It also requires information about the business's ownership and nature of activities.
- Partnership Agreement: While not a licensing document, a partnership agreement outlines the terms of a partnership. Both require details about the owners and their roles, ensuring clarity in business operations.
- Nonprofit Organization Application: This document is for organizations seeking nonprofit status. Similar to the vendor's license application, it requires information about the organization's structure and purpose.
- DBA Registration Form: The "Doing Business As" registration form allows businesses to operate under a trade name. Like the vendor's license application, it requires the legal name and trade name of the business.
- State Tax Registration Form: This form is used to register for various state taxes. It shares similarities with the vendor's license application in terms of the information required about the business and its owners.
- Temporary Event Permit Application: For businesses participating in temporary events, this application is needed. It is similar in requiring details about the business and the nature of sales, particularly for transient vendors.
- Occupational License Application: This document is necessary for certain professions. Both applications require personal identification information and details about the nature of the work or business being conducted.
Dos and Don'ts
When filling out the Ohio Application for Vendor's License form, it is essential to follow specific guidelines to ensure a smooth application process. Here are six important do's and don'ts to keep in mind:
- Do double-check all personal information before submitting the form. Accuracy is crucial.
- Do provide a valid Federal Employer Identification Number (FEIN) or Social Security Number (SSN) as required.
- Do specify the type of ownership clearly, whether it's a sole proprietorship, partnership, or corporation.
- Don't leave any sections blank. Every question on the form must be answered to avoid delays.
- Don't forget to include your expected monthly sales tax collection. This information helps determine your license requirements.
- Don't neglect to sign the application. An unsigned form will be considered incomplete.
By adhering to these guidelines, you can increase the likelihood of a successful application for your vendor's license in Ohio.
Misconceptions
Understanding the Ohio Application For Vendor's License can be complicated. Misconceptions can lead to delays or issues in obtaining the necessary licenses for your business. Here are six common misconceptions clarified:
- Only large businesses need a vendor's license. Many believe that only large corporations require this license. In reality, any business engaging in taxable sales, regardless of size, must obtain a vendor's license in Ohio.
- The license is only for permanent locations. Some think that the vendor's license is only necessary for businesses with a fixed location. However, it is also required for transient vendors selling at temporary locations.
- Filing the application is optional. There is a misconception that applying for a vendor's license is optional for businesses. In fact, it is mandatory for anyone making taxable sales in Ohio.
- The application process is quick and easy. Many assume that the application process is straightforward and will take little time. While it can be simple, it requires careful attention to detail to avoid delays.
- Sales tax collection is not my responsibility. Some vendors believe they do not need to worry about sales tax collection. This is incorrect; vendors are responsible for collecting and remitting sales tax on taxable sales.
- The application fee is refundable. It is often thought that the $25 application fee can be refunded if the application is rejected. However, this fee is typically non-refundable, regardless of the outcome of the application.
By addressing these misconceptions, individuals can better prepare for the application process and ensure compliance with Ohio's tax regulations.
Key takeaways
When filling out the Ohio Application for Vendor's License form, there are several important points to consider. Understanding these can streamline the process and ensure compliance with state regulations.
- Ownership Type: Clearly indicate your type of ownership, whether it be a sole proprietorship, partnership, corporation, or another structure. This information is crucial for the state to categorize your business correctly.
- Starting Date: Provide the date you began or plan to begin making taxable sales in Ohio. Accurate information helps the state track your sales activities effectively.
- Temporary Sales Locations: If you are applying for a license to sell at a temporary location without a fixed place of business, ensure you answer this question accurately. This affects your licensing requirements.
- NAICS Code: Include your NAICS code and a brief description of your business activity. This code helps classify your business within the industry and is essential for tax purposes.
- Contact Information: Provide complete contact details for the individual responsible for the account. This person will be the point of contact for any inquiries regarding your vendor license.
- Application Fee: Remember to include the $25 application fee made payable to the Ohio Treasurer of State. Submitting the fee with your application is necessary for processing.
By keeping these key points in mind, you can ensure that your application is filled out correctly and submitted in a timely manner. This will help facilitate a smooth approval process for your vendor's license in Ohio.