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Blank Ohio 3011 PDF Form

The Ohio 3011 form is an application for a Certificate of Authorization, which allows firms to provide professional engineering and surveying services in Ohio. This form is essential for new applications, annual renewals, and changes in service or firm name. Completing the form accurately is crucial for compliance, so ensure all required fields are filled out before submission.

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Article Guide

The Ohio 3011 form is a crucial document for firms seeking to provide professional engineering and surveying services in Ohio. This application is necessary for obtaining a Certificate of Authorization, which is required for both new firms and those looking to renew or modify their existing authorization. Key components of the application include a notarized Certificate of Authorization application, a notarized Firm Affidavit of Responsibility for each designated professional engineer or surveyor, and proof of registration with the Ohio Secretary of State. Additionally, firms must submit the appropriate application fee, which varies based on the type of application—whether it’s a new application, annual renewal, or a name change. It’s important to note that incomplete applications or those submitted without the correct fee will be returned, potentially delaying the approval process. Firms must also keep the Board informed of any changes in ownership or service offerings within a specified timeframe. Understanding these requirements is essential for compliance and successful operation in the state.

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OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

Certiicate of Authorization application instructions

3010

Each application must include…

•Notarized Certiicate of Authorization application: PES 3011 (Rev. 03/2011).

•Separate notarized Firm afidavit of responsibility for each professional engineer and professional surveyor designated in responsible charge: PES 3012 (Rev. 03/2011).

•An active Ohio Secretary of State charter or registration number authorizing the irm to do business in the state of Ohio. In addition, if a irm is using a doing business as (DBA) name, an active Ohio Secretary of State charter or registration number authorizing the irm’s DBA name to do business in the state of Ohio is needed.

•Appropriate application fee, using check or money order, and made payable in U.S. funds to treasurer, State of Ohio. NEW, ADDITIONAL SERVICE, or NAME CHANGE application fee is $50.00. ANNUAL RENEWAL application fee is $25.00. LATE ANNUAL RENEWAL application fee is $37.50.

Contacting Ohio’s Secretary of State

Contact information for the Ohio Secretary of State’s ofice is provided as a courtesy and may be subject to change.

•On the web www.sos.state.oh.us

•Telephone (877) 767-6446 U.S. toll free or (614) 466-2655 Columbus metro

important checklist information

•Application must be illed out completely. All ields are required unless otherwide indicated.

•Each full-time employee designated in responsible for, and responsible charge of, the professional engineering or pro- fessional surveying activities and decisions must ill out Firm afidavit of responsibility PES 3012 (Rev. 03/2011).

•The full-time employee must be a partner, manager, member, oficer or director and shall be registered in this state. Full- time, as deined in Ohio R.C. section 4733.16, means working more than 30 hours per week or working substantially all the engineering and/or surveying hours for a irm that holds a Certiicate of Authorization.

•The irm and/or its DBA must hold an active registration(s) with the Ohio Secretary of State.

•Applications without the correct fee or with incomplete information will be returned.

•All Certiicates of Authorization expire annually on June 30.

•Failure to renew the Certiicate of Authorization by the June 30 deadline renders the irm inactive and unauthorized to practice in the state of Ohio.

•Firms must notify the Board within 30 days of any change of the irm’s name or address.

•Firms are responsible for notifying the Board within 30 days of any changes of partners, managers, oficers, members, directors, shareholders, designated professional engineers, designated professional surveyors or change of ownership.

•Firms with a name change must ile a new application and include an application fee of $50.00.

•Firms adding an additional service must ile a new application and include an application fee of $50.00.

•Firms that do not wish to renew their Certiicate of Authorization must notify the Board in writing.

•A Certiicate of Authorization is not the same as an individual license to practice professional engineering or professional surveying in the state of Ohio.

Disclosure statement, privacy notice

Ohio’s State Board of Registration for Professional Engineers and Surveyors is requesting disclosure of information that is necessary to accomplish our statutory purposes required by Ohio Revised Code Chapter 4733. Failure to provide required information may result in your approval being delayed or your application being returned. Subject to certain Ohio Revised Code statutory exceptions, most documents and records maintained by the state of Ohio, including those maintained by the Board, are public records under Ohio law. This means that information submitted to us from you may be subject to disclosure if there is an oficial public records request.

Deliver completed Certiicate of Authorization application with afidavit(s) and fee to:

CERTIFICATE OF AUTHORIZATION

OHIO ENGINEERS AND SURVEYORS BOARD 50 W BROAD ST STE 1820

COLUMBUS OH 43215-5905

Questions?

[email protected]

FAX

(614) 728-3059

U.S. tOLL FrEE

(877) 644-6364

PES 3010 (Rev. 03/2011) 20110301

Page 1 of 1

OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

Certiicate of Authorization application

3011

This application is for irms requiring a Certiicate of Authorization in order to provide, or offer to provide, professional engineering and/or professional surveying services in Ohio. Use this application for new, annual renewal and late annual renewal approvals; or for adding an additional service or a name change. All ields required unless otherwise indicated. The appropriate nonrefundable application fee must be included using check or money order and made payable in U.S. funds to treasurer, State of Ohio. An incomplete application — or an application without the appropriate fee — cannot be processed and will be returned.

Application for >> CHOOSE ONLY ONE
$50.00 NEW			$25.00 ANNUAL rENEWAL
$50.00 ADDitiONAL SErviCE			$37.50 LAtE ANNUAL rENEWAL
$50.00 NAME CHANGE

ENTER PREVIOUS FIRM NAME >>

Ohio Certiicate of Authorization number >> rEQUirED unless new irm

Professional services to be offered by irm

Engineering ONLY

Surveying ONLY

Engineering AND Surveying

Firm is registered with the Ohio Secretary of State as

Corporation	LLC	Partnership	Professional Association

Other DESCRIBE FIRM TYPE >>

Firm contact information >> ALL FiELDS rEQUirED UNLESS OTHERWISE INDICATED

An active Ohio Secretary of State (SOS) charter or registration number authorizing the irm to do business in the state of Ohio is required for each irm name and irm DBA name, if used. Contact the Secretary of State at www.sos.state.oh.us.

OHIO SOS NO.	FIRM NAME

OHIO SOS NO. >> rEQUirED with DBA FIRM DBA >> ONLY if using DBA (Doing Business As) name

CONTACT EMAIL ADDRESS		FEDERAL EMPLOYER ID NUMBER

LOCAtiON OFFEriNG OHiO PrOFESSiONAL SErviCES

ADDRESS LINE 1 >> DO NOt USE AGENt ADDrESS — PO Box is NOt acceptable

Indicate if change of address

TELEPHONE

ADDRESS LINE 2 >> ONLY if needed

CITY

COUNTY >> ONLY if Ohio address

STATE ZIP+4

MAiLiNG ADDrESS >> ONLY IF DIFFERENT THAN ABOVE LOCATION		Indicate if change of address
ADDRESS LINE 1	>> DO NOt USE AGENt ADDrESS		TELEPHONE

ADDRESS LINE 2	>> ONLY if needed		COUNTY >> ONLY if Ohio address

CITY			STATE ZIP+4

PES 3011 (Rev. 03/2011)

Page 1 of 4

OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

Certiicate of Authorization application

3011

Ownership If irm has more than four owners, attach additional pages with the same information.

1 FIRM OWNER NAME		FIRM OWNER ADDRESS

2 FIRM OWNER NAME

3 FIRM OWNER NAME

4 FIRM OWNER NAME

FIRM OWNER ADDRESS

registered individuals in responsible charge All professional services shall be executed by, or be under the direct supervision of, an Ohio-registered professional engineer or professional surveyor. Pursuant to Ohio R.C. section 4733.16, each corporation, limited liability company, partnership or professional association through which professional engineering or surveying services are offered or provided in Ohio, shall designate one or more directors, partners, managers, members or oficers employed by the irm full time as being responsible for and in responsible charge of the professional engineering or professional surveying activities and decisions of the irm.

Name, registration number, position of registrant in responsible charge iMPOrtANt! Each registrant

listed as in responsible charge must include an accompanying Firm Afidavit of responsibility (PES 3012). If more than four registrants are in responsible charge, attach additional pages with the same information.

1 PRINTED NAME >> include notarized PES 3012iNDiCAtE ALL tHAt APPLY

		Director	Partner	Manager
		Member	Oficer
OHIO P.E. NUMBER	OHIO P.S. NUMBER	Member	Oficer


2 PRINTED NAME >> include notarized PES 3012		iNDiCAtE ALL tHAt APPLY
		Director	Partner	Manager
		Member	Oficer
OHIO P.E. NUMBER	OHIO P.S. NUMBER	Member	Oficer


3 PRINTED NAME >> include notarized PES 3012		iNDiCAtE ALL tHAt APPLY
		Director	Partner	Manager
		Member	Oficer
OHIO P.E. NUMBER	OHIO P.S. NUMBER	Member	Oficer


4 PRINTED NAME >> include notarized PES 3012		iNDiCAtE ALL tHAt APPLY
		Director	Partner	Manager
		Member	Oficer
OHIO P.E. NUMBER	OHIO P.S. NUMBER	Member	Oficer

PES 3011 (Rev. 03/2011)

Page 2 of 4

OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

Certiicate of Authorization application

3011

Additional Ohio P.E., P.S. registrants employed by irm

List registrant name, registration number and irm location address of each Ohio P.E. or Ohio P.S. whose services are employed by the irm as of the date of this application. If needed, attach additional pages with the same information required below.

1 REGISTRANT NAME		FIRM LOCATION ADDRESS

OHIO P.E. NUMBER	OHIO P.S. NUMBER


2 REGISTRANT NAME		FIRM LOCATION ADDRESS

OHIO P.E. NUMBER	OHIO P.S. NUMBER


3 REGISTRANT NAME		FIRM LOCATION ADDRESS

OHIO P.E. NUMBER	OHIO P.S. NUMBER


4 REGISTRANT NAME		FIRM LOCATION ADDRESS

OHIO P.E. NUMBER	OHIO P.S. NUMBER


5 REGISTRANT NAME		FIRM LOCATION ADDRESS

OHIO P.E. NUMBER	OHIO P.S. NUMBER


6 REGISTRANT NAME		FIRM LOCATION ADDRESS

OHIO P.E. NUMBER	OHIO P.S. NUMBER


7 REGISTRANT NAME		FIRM LOCATION ADDRESS

OHIO P.E. NUMBER	OHIO P.S. NUMBER

Disclosure statement, privacy notice

Ohio’s State Board of Registration for Professional Engineers and Surveyors is requesting disclosure of information that is necessary to accomplish our statutory purpose required by Ohio R.C. Chapter 4733. Failure to provide required information may result in your application approval being delayed or your application being returned.

Subject to certain Ohio Revised Code statutory exceptions, most documents and records maintained by the state of Ohio, including those maintained by the Board, are public records under Ohio law. This means that information submitted to us from you may be subject to disclosure if there is an oficial public records request.

PES 3011 (Rev. 03/2011)

Page 3 of 4

OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

Certiicate of Authorization application

3011

Notarized afidavit

STATE OF

AFFiANt

I,[ PRINTED NAME ] ,

being duly sworn, or afirmed, depose and say that I am duly authorized to prepare this application for a Certiicate of Authorization and attest, to the best of my knowledge and belief, that the information contained herein is true.

DECLArAtiON in accordance with section 2909.32 (A)(2)(b) of the Ohio revised Code

For each question, indicate either “yes” or “no” in the space provided. Responses must be truthful to the best of your knowledge.

		YES	NO
1. Are you a member of an organization on the U.S. Department of State Terrorist Exclusion List?
2.	Have you used any position of prominence you have with any country to persuade others to support an organization	YES	NO
	on the U.S. Department of State Terrorist Exclusion List?
3.	Have you knowingly solicited funds or other things of value for an organization on the U.S. Department of State	YES	NO
	Terrorist Exclusion List?
4.	Have you solicited any individual for membership in an organization on the U.S. Department of State Terrorist	YES	NO
	Exclusion List?

5.Have you committed an act that you know, or reasonably should have known, affords “material support or resources” to an organization on the U.S. Department of State Terrorist Exclusion List? .......................................

6.Have you hired or compensated a person you knew to be a member of an organization on the U.S. Department of State Terrorist Exclusion List, or a person you knew to be engaged in planning, assisting, or carrying out an act of terrorism?....................................................................................................................................................

YES NO

AFFIANT SIGNATURE

AFFIANT TITLE

DATE SIGNED

NOtArY

Subscribed and sworn, or afirmed, to me this

	day of	,	.
	day of	,	.
Witness my hand and seal hereon.
NOTARY SIGNATURE				MY COMMISSION EXPIRES

	L
	A
S	E
S
Y
R

N	O
	O
	T
	A
	R
		Y
	E	S
	E
L	A
L

Deliver completed Certiicate of Authorization application with afidavit(s) and fee to:

CERTIFICATE OF AUTHORIZATION

OHIO ENGINEERS AND SURVEYORS BOARD 50 W BROAD ST STE 1820

COLUMBUS OH 43215-5905

Questions?

[email protected]

FAX

(614) 728-3059

U.S. tOLL FrEE

(877) 644-6364

PES 3011 (Rev. 03/2011)

Page 4 of 4

OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

Firm afidavit of responsibility

3012

Complete a separate Firm afidavit of responsibility for each professional engineer or professional surveyor who is designated in responsible charge. Afidavits of responsibility must accompany all Certiicate of Authorization applications.

Firm name, Ohio Board Certiicate of Authorization number

FIRM NAME >> SAME NAME as on Certiicate of Authorization application OHIO BOARD CERTIFICATE OF AUTHORIZATION NUMBER >> 5-DiGitS

Professional services to be offered by irm

Engineering ONLY

Surveying ONLY

Engineering AND Surveying

Ohio registrant designated in responsible charge

OHIO P.E., P.S. OR DUAL (P.E. AND P.S.) REGISTRANT DESIGNATED IN RESPONSIBLE CHARGE		P.E. NUMBER		P.S. NUMBER

Notarized afidavit

STATE OF

AFFiANt

I,[ AFFIANT PRINTED NAME ] ,

being the duly sworn, or afirmed, afiant; state that I am a registered professional engineer and/or a registered professional surveyor in the state of Ohio as indicated above; that I am a full time employee of the above-named irm; that I am in responsible charge for and in responsible charge of the professional engineering or professional surveying activities and decisions of this irm; and that I meet the requirements pursuant to Ohio Revised Code Chapter 4733 for such designation.

AFFIANT SIGNATURE

DATE SIGNED

NOtArY

Subscribed and sworn, or afirmed, to me this

	day of	,	.
	day of	,	.
Witness my hand and seal hereon.
NOTARY SIGNATURE				MY COMMISSION EXPIRES

	L
	A
S	E
S
Y
R

N	O
	O
	T
	A
	R
		Y
	E	S
	E
L	A
L

Deliver completed Certiicate of Authorization application with afidavit(s) and fee to:

CERTIFICATE OF AUTHORIZATION

OHIO ENGINEERS AND SURVEYORS BOARD 50 W BROAD ST STE 1820

COLUMBUS OH 43215-5905

Questions?

[email protected]

FAX

(614) 728-3059

U.S. tOLL FrEE

(877) 644-6364

PES 3012 (Rev. 03/2011) 20110301

Page 1 of 1

➤ PDF File

Form Specifications

Fact Name	Description
Application Purpose	The Ohio 3011 form is required for firms seeking a Certificate of Authorization to provide professional engineering and/or surveying services in Ohio.
Governing Law	This form is governed by the Ohio Revised Code Chapter 4733, which outlines the regulations for professional engineering and surveying practices in the state.
Application Types	Firms can use this form for new applications, annual renewals, late renewals, adding services, or name changes.
Notarized Documents	Each application must include a notarized Certificate of Authorization application (PES 3011) and a notarized Firm Affidavit of Responsibility (PES 3012) for designated professionals.
Fee Structure	The application fees are $50 for new or additional services, $25 for annual renewals, and $37.50 for late renewals.
Expiration Date	Certificates of Authorization expire annually on June 30. Renewal must occur before this date to avoid lapsing.
Public Records	Information submitted through this application may be subject to disclosure under Ohio public records law, unless exempted by specific statutes.

Ohio 3011: Usage Guidelines

Completing the Ohio 3011 form is a critical step for firms looking to obtain a Certificate of Authorization to provide professional engineering and surveying services in Ohio. Follow these steps carefully to ensure your application is processed without delays.

Gather all necessary documents, including a notarized Certificate of Authorization application (PES 3011) and a notarized Firm affidavit of responsibility (PES 3012) for each professional engineer and surveyor designated in responsible charge.
Obtain your active Ohio Secretary of State charter or registration number. If applicable, secure the DBA name registration as well.
Choose the appropriate application type: NEW, ANNUAL RENEWAL, ADDITIONAL SERVICE, LATE ANNUAL RENEWAL, or NAME CHANGE. Ensure you select only one.
Fill out the firm contact information section completely. Include the Ohio Secretary of State number, firm name, DBA (if applicable), contact email address, and federal employer ID number.
Provide the location address for your firm, ensuring it is not a P.O. Box. Indicate if there is a change of address.
List all owners of the firm. If there are more than four owners, attach additional pages with the same information.
Identify all registered individuals in responsible charge. Each must be an Ohio-registered professional engineer or surveyor. Include their name, registration number, and position. Note that a notarized Firm affidavit of responsibility (PES 3012) is required for each registrant listed.
Complete the declaration section truthfully, answering each question with “yes” or “no.”
Sign and date the application. Ensure the signature is notarized.
Prepare the application fee, which varies depending on the type of application. Make the payment via check or money order, payable to the Treasurer, State of Ohio.
Submit the completed application, affidavits, and fee to the Ohio Engineers and Surveyors Board at the specified address.

After submission, the Ohio Engineers and Surveyors Board will review your application. Incomplete applications or those submitted without the correct fee may be returned. Ensure all information is accurate and complete to facilitate a smooth processing experience.

Your Questions, Answered

What is the Ohio 3011 form?

The Ohio 3011 form is an application for a Certificate of Authorization. This certificate is necessary for firms that wish to provide professional engineering and/or surveying services in the state of Ohio. The form can be used for new applications, annual renewals, late renewals, name changes, and for adding additional services.

What are the requirements for submitting the Ohio 3011 form?

To submit the Ohio 3011 form, you must include a notarized application, a separate notarized Firm Affidavit of Responsibility for each professional engineer and surveyor in responsible charge, and an active Ohio Secretary of State charter or registration number for your firm. If you are using a Doing Business As (DBA) name, you will need a separate registration for that as well. Additionally, the appropriate application fee must be included, which varies depending on the type of application.

What fees are associated with the Ohio 3011 form?

The application fees are as follows: $50.00 for a new application or a name change, $25.00 for annual renewal, and $37.50 for late annual renewal. Ensure that the payment is made in U.S. funds, using a check or money order made payable to the Treasurer, State of Ohio. Applications submitted without the correct fee will be returned.

How often do I need to renew my Certificate of Authorization?

Certificates of Authorization must be renewed annually by June 30. If you fail to renew by this deadline, your firm will become inactive and unauthorized to practice in Ohio. It’s essential to keep track of this date to avoid interruptions in your ability to provide services.

What happens if there are changes in my firm?

If there are any changes to your firm's name, address, or ownership, you must notify the Board within 30 days. This includes changes in partners, managers, officers, or designated professional engineers and surveyors. For name changes or additional services, a new application with the appropriate fee is required.

Can I submit the Ohio 3011 form online?

Currently, the Ohio 3011 form must be submitted in paper format. You will need to deliver the completed application, along with any affidavits and the fee, to the Ohio Engineers and Surveyors Board at the specified address. Ensure that all documents are complete to avoid delays in processing.

Is the information I provide confidential?

Most documents and records maintained by the Ohio State Board of Registration for Professional Engineers and Surveyors are considered public records. This means that the information you provide may be subject to disclosure if there is an official public records request. It’s important to be mindful of this when submitting your application.

Common mistakes

Failing to complete all required fields. Every field must be filled out unless otherwise specified. Incomplete forms will be returned.
Not providing the correct application fee. Ensure that the fee matches the type of application being submitted, such as new, renewal, or name change.
Using a P.O. Box for the address. The application requires a physical address where professional services will be offered, not a P.O. Box.
Neglecting to include the notarized Firm Affidavit of Responsibility (PES 3012) for each professional engineer or surveyor in responsible charge.
Not having an active Ohio Secretary of State registration number. This number is essential for the firm and any DBA name.
Forgetting to notify the Board of any changes in the firm’s name or address within the required 30-day period.
Overlooking the need for a new application when adding an additional service or changing the firm’s name, along with the corresponding fee.
Failing to provide truthful responses in the declaration section, which could delay the application or result in rejection.
Submitting an application without the necessary signatures, including the affiant’s signature and the notary’s signature.
Not being aware that a Certificate of Authorization is distinct from an individual license to practice professional engineering or surveying.

Documents used along the form

When applying for a Certificate of Authorization in Ohio, several additional forms and documents are typically required. These documents ensure compliance with state regulations and facilitate the processing of applications. Below is a list of common forms that accompany the Ohio 3011 form.

Firm Affidavit of Responsibility (PES 3012): This notarized document is required for each professional engineer and surveyor designated in responsible charge. It attests to their qualifications and responsibilities within the firm.
Ohio Secretary of State Registration: Firms must provide an active charter or registration number from the Ohio Secretary of State, confirming their authorization to operate in Ohio. This includes any DBA (Doing Business As) names.
Application Fee Payment: A nonrefundable fee must accompany the application, payable by check or money order. The fee varies depending on the type of application (new, renewal, late renewal, additional service, or name change).
Disclosure Statement: This statement outlines the necessity of providing information for statutory purposes. It highlights the potential for disclosure under public records law.
Notarized Affidavit: A sworn statement affirming the accuracy of the information provided in the application. It is crucial for verifying the legitimacy of the application.
Professional Engineer/Surveyor Registration Numbers: Each professional involved in the firm must provide their Ohio registration numbers, ensuring that they are legally recognized to practice in the state.
Change Notification Form: If there are any changes in the firm’s name, address, or ownership, this form must be submitted to the Board within 30 days of the change.
Additional Pages for Registrants: If the firm has more than four owners or registrants in responsible charge, additional pages must be attached with the required information for each individual.

These documents collectively support the application process and ensure that firms adhere to the regulations set forth by Ohio’s State Board of Registration for Professional Engineers and Surveyors. Properly preparing and submitting these forms can significantly streamline the approval process for a Certificate of Authorization.

Similar forms

Ohio Firm Affidavit (PES 3012): This document is similar to the Ohio 3011 form as it also requires notarization and must be submitted for each professional engineer and surveyor in responsible charge. Both forms are essential for compliance with Ohio regulations regarding professional engineering and surveying.
Application for Professional Engineer License: This application is used by individuals seeking to become licensed professional engineers in Ohio. Like the Ohio 3011 form, it requires detailed personal and professional information and must be submitted with appropriate fees.
Application for Professional Surveyor License: Similar to the Ohio 3011 form, this application is for individuals seeking licensure as professional surveyors. It also necessitates a complete application process, including fees and supporting documents.
Certificate of Good Standing: This document verifies that a business entity is authorized to operate in Ohio. It parallels the Ohio 3011 form in that it confirms compliance with state regulations and requires submission to the appropriate board.
Business Registration Application: This application registers a business entity with the Ohio Secretary of State. Like the Ohio 3011 form, it requires specific information about the business and must be filed to legally operate in the state.
Annual Renewal Application for Licenses: This document is necessary for maintaining professional licenses in Ohio. It shares similarities with the Ohio 3011 form as both require annual renewal and the submission of fees to continue practicing legally.

Dos and Don'ts

When filling out the Ohio 3011 form, keep the following guidelines in mind:

Do fill out the application completely. Every field is required unless stated otherwise.
Do include a notarized Firm affidavit of responsibility for each professional engineer and professional surveyor in responsible charge.
Do ensure the firm holds an active registration with the Ohio Secretary of State.
Do submit the appropriate application fee using a check or money order in U.S. funds.
Do notify the Board within 30 days of any changes to the firm’s name or address.
Don't submit an application without the correct fee or complete information; it will be returned.
Don't forget that the Certificate of Authorization expires annually on June 30.
Don't assume that a Certificate of Authorization is the same as an individual license to practice professional engineering or surveying.
Don't use a PO Box as the address for the firm; it is not acceptable.
Don't neglect to include a new application and fee if there is a name change or if adding an additional service.

Misconceptions

Misconceptions about the Ohio 3011 form can lead to confusion and delays in the application process. Here are eight common misunderstandings:

The Ohio 3011 form is only for new applications. This form is also used for annual renewals, late renewals, adding services, and name changes.
You can submit the application without all required documents. Incomplete applications will be returned. All fields must be filled out unless specified otherwise.
The application fee is the same for all types of requests. Different fees apply: $50 for new applications and name changes, $25 for annual renewals, and $37.50 for late renewals.
Notarization is optional. The application and the Firm affidavit of responsibility must be notarized to be valid.
A Certificate of Authorization is the same as a personal license. They are distinct; the Certificate allows a firm to operate, while individual licenses are required for personal practice.
You can use a P.O. Box as the firm’s address. A physical address is required; P.O. Boxes are not acceptable.
Only one professional engineer or surveyor needs to be designated in charge. Each full-time employee in responsible charge must fill out a separate Firm affidavit.
Changes in firm ownership do not need to be reported. Firms must notify the Board within 30 days of any ownership changes.

Key takeaways

When filling out the Ohio 3011 form for the Certificate of Authorization, there are several important points to keep in mind. Here are key takeaways to ensure a smooth application process:

Complete the Application: Ensure that every field on the application is filled out completely, as all fields are required unless otherwise indicated.
Notarized Affidavit: Each professional engineer and surveyor designated in responsible charge must submit a separate notarized Firm Affidavit of Responsibility (PES 3012).
Active Registration: Your firm must hold an active registration with the Ohio Secretary of State. This includes any "Doing Business As" (DBA) names.
Application Fees: Include the correct application fee. The fees vary depending on the type of application, such as $50 for new applications and $25 for annual renewals.
Annual Expiration: Be aware that all Certificates of Authorization expire annually on June 30. Failure to renew by this date will render the firm inactive.
Notify Changes: If there are any changes to the firm's name, address, or ownership, notify the Board within 30 days to avoid complications.
Public Records: Understand that most documents submitted are public records and may be disclosed under public records requests.

Following these guidelines will help ensure that your application process is efficient and successful. Always double-check your documents before submission to avoid unnecessary delays.