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The MV-380 form is a crucial document for vehicle owners in Pennsylvania seeking a duplicate certificate of title. This form is specifically designed for individuals who have lost, destroyed, or defaced their original title. With a processing fee of $58, it serves as a formal application to replace the title while ensuring that all pertinent information about the vehicle and its owner is accurately recorded. The form requires details such as the title number, vehicle identification number, and the names of the owner and co-owner, along with their Pennsylvania driver's license or photo ID numbers. Additionally, applicants must indicate the reason for requesting a duplicate title, which can include situations like theft or failure to receive the original document. Importantly, if there is an existing lien on the vehicle, the lienholder must provide certification of lien satisfaction. The form also contains a self-certification statement, where applicants affirm the truthfulness of their claims under penalty of perjury. Proper completion of the MV-380 ensures that vehicle records are updated and that the owner can regain rightful possession of their title without unnecessary delays.

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MV-38O (5-25)

APPLICATION FOR DUPLICATE CERTIFICATE OF TITLE BY OWNER

BMV Fees

(The space above is for Department use only)

Bureau of Motor Vehicles • P.O. Box 68593 • Harrisburg, PA 17106-8593

A APPLICANT AND VEHICLE INFORMATION

 

 

 

 

 

 

Title Number

 

 

 

 

Vehicle Identification Number

 

 

 

 

 

 

 

 

 

 

 

Applicant's Last Name (or Full Business Name)

 

First Name

 

Middle Name

PA DL/Photo ID#

Date of Birth

 

 

 

 

 

 

 

or Bus. ID#

 

 

 

 

 

 

 

 

 

 

 

Co-Applicant Last Name

 

 

First Name

 

Middle Name

PA DL/Photo ID#

Date of Birth

 

 

 

 

 

 

 

 

rCheck block if owner’s

Applicant's New Street Address

 

 

 

 

 

address listed is different from

 

 

 

 

 

 

 

address recorded on original

 

 

 

 

 

 

 

City

 

 

 

State

Zip Code

 

title and the owner’s vehicle

 

 

 

 

 

 

 

record needs updated.

 

 

 

 

 

 

 

B REASON FOR DUPLICATE TITLE

 

 

 

 

 

 

Appropriate

rLost/Destroyed

r Defaced

r Lien Satisfied on Attached Title

 

Block

 

 

 

(Defaced title must be attached.)

and Requesting a New Title

 

rStolen

r Never Received

 

 

 

Must be

 

 

 

Checked

 

 

 

(Provide your correct address above.)

 

 

 

 

 

 

 

C VEHICLE OWNER’S UNSWORN DECLARATION

 

 

 

 

I/We declare under penalty of perjury under the law of the Commonwealth of Pennsylvania, that the foregoing is true and correct, and that application was made for the above product or that the items as indicated were never received in the mail.

Furthermore, I/we state that I/we have read and signed this application after its completion, and I/we swear or affirm that the statements made herein are true and correct, and that any statement made on or pursuant to this application is subject to the penalties of 18 Pa.C.S. Section 4904 (relating to unsworn falsification), which include criminal prosecution and a term of imprisonment, the maximum of which may be one year [18 Pa.C.S. 4904(b)], or up to two years [18 Pa.C.S. 4904(a)]. In addition to any other penalty, a person convicted under this section shall be sentenced to pay a fine of at least $1,000 [18 Pa.C.S. 4904(d)].

Signed on the _____ day of _______________, ___________________ at _______________________________, _________________________.

 

 

(county or other location, and state)

(country)

 

 

 

 

 

 

 

Printed Name of Applicant or Authorized Signer

 

 

 

Signature of Applicant or Authorized Signer

 

 

 

 

 

 

 

 

Printed Name of Co-Applicant

 

 

 

 

Signature of Co-Applicant

D

SATISFACTION OF LIEN AND LIENHOLDER UNSWORN DECLARATION - Complete only if PA Certificate of Title with Lien

Satisfied.

Date of Satisfaction

Name of Lienholder (as listed on the title)

ELT Participant?

q YES q NO

Financial Institution Number

I/We declare under penalty of perjury under the law of the Commonwealth of Pennsylvania, that the foregoing is true and correct, and that application was made for the above product or that the items as indicated were never received in the mail.

Furthermore, I/we state that I/we have read and signed this application after its completion, and I/we swear or affirm that the statements made herein are true and correct, and that any statement made on or pursuant to this application is subject to the penalties of 18 Pa.C.S. Section 4904 (relating to unsworn falsification), which include criminal prosecution and a term of imprisonment, the maximum of which may be one year [18 Pa.C.S. 4904(b)], or up to two years [18 Pa.C.S. 4904(a)]. In addition to any other penalty, a person convicted under this section shall be sentenced to pay a fine of at least $1,000 [18 Pa.C.S. 4904(d)].

Signed on the _____ day of _______________, ___________________ at _________________________________, _________________________.

 

(county or other location, and state)

(country)

 

 

 

 

Printed Name of Lienholder/Authorized Signer

 

 

Signature of Lienholder/Authorized Signer

Title of Lienholder/Authorized Signer

 

Telephone Number

GENERAL INSTRUCTIONS

NOTE: This form may require a fee. Please review the instruction below carefully prior to submitting the application. For a complete listing of motor vehicle fees, refer to Form MV-70S, “Bureau of Motor Vehicles Schedule of Fees,” found on our website at www.pa.gov/dmv or scan the QR code on the front of this application.

1.When this application is processed, the previous title will become void. NOTE: Individuals should list their PA  Driver’s License (PA DL) or Photo ID # in the space provided. Businesses should list their Business ID # (Bus. ID) where indicated (i.e. E.I.N.).

2.If your vehicle was financed when purchased, a lien was recorded against the vehicle. Therefore, your title was originally sent to that lienholder. You are not entitled to possession of the certificate of title until such time as the lien is satisfied. If the lienholder is not in possession of your certificate of title and the lien has been satisfied but not released on PennDOT records, you must have the lienholder complete the information in Section D on the front of this application.

3.If an active lien (recorded less than 6 years prior to the current date or 8 years prior to the current date for

a truck tractor, recreational cargo trailer or trailer weighing in excess of 10,000 pounds, or 20 years prior to the current date for a motor home or recreational trailer, or 30 years prior to the current date in the case of a mobile home or emergency vehicle) exists on the vehicle record, the owner must contact the lienholder for completion of the satisfaction of lien and lienholder self-certification information in Section D. The lienholder’s signature must be self-certified. NOTE: Section D does not need to be completed if the applicant attaches the original Pennsylvania Certificate of Title showing the lien has been satisfied.

4.If the title was never received due to being lost in the mail, no fee is required if this application is filed within 90 days from the date it was issued. NOTE: Address listed in Section A may only reflect the vehicle owner's bona fide street address.

5.The vehicle owner(s) or authorized person’s signature(s) must be self-certified.

6.DO NOT SEND CASH. Make check or money order payable to the Commonwealth of Pennsylvania.

7.Mail to: PA Department of Transportation

Bureau of Motor Vehicles-

P.O. Box 68593

Harrisburg, PA 17106-8593

INSTRUCTIONS FOR OUT-OF-STATE CUSTOMERS

NOTE: If the vehicle owner is applying for a duplicate title for the purpose of titling the vehicle in another state and is using an out-of-state address, the following documentation must be attached to the request:

vA copy of the applicant’s out-of-state driver’s license; and,

vA copy of a piece of mail, bank statement, credit card bill/statement or tax records with the applicant's name and out-of-state address.

vThe out-of-state address on the piece of mail, ID credentials and application MUST all match the address of where the title is being sent.

PennDOT will issue the duplicate certificate of title and forward the certificate of title to the out-of-state address.

Visit us at www.pa.gov/dmv or call us at 717-412-5300. TTY callers — please dial 711 to reach us.

➤ PDF File

Form Specifications

Fact Name Details
Form Title Application for Duplicate Certificate of Title by Owner
Filing Fee $58
Governing Law Commonwealth of Pennsylvania laws regarding vehicle titles
Submission Address P.O. Box 68593, Harrisburg, PA 17106-8593
Signature Requirement Applicant's signature must be self-certified under penalty of perjury.
Lost Title Fee Waiver No fee is required if the title was never received and the application is filed within 90 days.
Co-Owner Information Co-owner's details must also be provided, including name and PA DL/Photo ID#.
Liens on Vehicle If a lien exists, the lienholder must complete the satisfaction of lien section.
Out-of-State Titling Documentation is required if titling the vehicle in another state.

Mv 380: Usage Guidelines

Filling out the MV-380 form is a straightforward process that allows you to request a duplicate certificate of title for your vehicle. After completing the form, you will need to submit it along with the required fee to the appropriate department. Make sure all information is accurate to avoid delays in processing your request.

  1. Obtain the MV-380 form from the Pennsylvania DMV website or your local DMV office.
  2. In Section A, fill in your vehicle information:
    • Enter the Title Number.
    • Enter the Vehicle Identification Number (VIN).
    • Provide the owner’s last name, first name, and middle name.
    • Include your PA Driver’s License or Photo ID number.
    • Fill in your date of birth or Business ID number.
    • If applicable, provide the co-owner's last name, first name, and middle name.
    • Include the co-owner’s PA Driver’s License or Photo ID number and date of birth.
    • If your address has changed, check the box and provide your new street address, city, state, and zip code.
  3. In Section B, indicate the reason for requesting a duplicate title by checking the appropriate box (e.g., lost, destroyed, defaced, stolen, or never received).
  4. In Section C, self-certify your application:
    • Sign and date the form.
    • Print your name below your signature.
    • If applicable, have the co-applicant sign and print their name as well.
  5. If you are completing Section D, provide the date of satisfaction and the name of the lienholder. Check if the lienholder is an ELT participant.
  6. Sign and date Section D, if applicable, and print your name below your signature.
  7. Prepare your payment of $58. Make sure not to send cash; use a check or money order made payable to the Commonwealth of Pennsylvania.
  8. Mail the completed form along with your payment to:

    PA Department of Transportation
    Bureau of Motor Vehicles
    P.O. Box 68593
    Harrisburg, PA 17106-8593

Your Questions, Answered

What is the MV-380 form?

The MV-380 form is an application used in Pennsylvania to request a duplicate certificate of title for a vehicle. This form is necessary when the original title has been lost, destroyed, defaced, or was never received. The application must be completed by the vehicle owner or an authorized signer and submitted to the Pennsylvania Department of Transportation (PennDOT).

What is the fee associated with the MV-380 form?

The fee for submitting the MV-380 form is $58. It is important to note that cash should not be sent with the application. Instead, applicants should make checks or money orders payable to the Commonwealth of Pennsylvania.

How do I complete the MV-380 form?

To complete the MV-380 form, applicants must provide detailed information including the title number, vehicle identification number, owner’s name, and address. Additionally, the form requires the reason for requesting a duplicate title, which must be checked appropriately. Signatures of the applicant and any co-owners are also required, along with a self-certification statement.

What should I do if my title was never received?

If the original title was never received, applicants can check the appropriate box on the form. No fee is required if the application for a duplicate title is submitted within 90 days from the date the original title was issued. It is essential to provide the correct address in the application to ensure that the duplicate title is sent to the right location.

What if there is a lien on the vehicle?

If there is an active lien on the vehicle, the owner must ensure that the lien is satisfied before applying for a duplicate title. The lienholder must complete the satisfaction of lien section on the form, unless the applicant can provide a lien release letter or the original title showing that the lien has been satisfied.

Where should I send the completed MV-380 form?

The completed MV-380 form, along with the payment, should be mailed to the following address: PA Department of Transportation, Bureau of Motor Vehicles, P.O. Box 68593, Harrisburg, PA 17106-8593. It is advisable to send the application via a secure method to ensure it is received by the department.

Can I apply for a duplicate title if I live out of state?

Yes, individuals applying for a duplicate title while living out of state can do so. However, they must attach a copy of their out-of-state driver’s license and a utility bill, bank statement, or tax record that shows their name and out-of-state address. PennDOT will then issue the duplicate title and send it to the provided out-of-state address.

How can I contact PennDOT for more information?

For additional questions or assistance regarding the MV-380 form, individuals can visit the PennDOT website at www.dmv.pa.gov or call 717-412-5300. TTY callers can reach the department by dialing 711.

Common mistakes

  1. Failing to provide the correct title number and vehicle identification number (VIN) can lead to delays in processing the application.

  2. Not checking the appropriate box in Section B to indicate the reason for requesting a duplicate title can result in confusion and a potential denial of the application.

  3. Leaving out the owner’s new street address when it differs from the original title can cause issues with receiving the duplicate title.

  4. Failing to include the signature of the applicant or authorized signer can render the application incomplete.

  5. Not providing the correct date of satisfaction for liens, if applicable, can lead to processing delays.

  6. Submitting cash instead of a check or money order for the application fee is a common mistake that can result in rejection.

  7. Overlooking the requirement to attach a lien release letter or original title if a lien has been satisfied can complicate the application process.

  8. Not self-certifying the signatures in the required sections can lead to the application being deemed invalid.

  9. Failing to provide supporting documents when applying from out of state, such as a copy of an out-of-state driver’s license and proof of address, can delay the issuance of the duplicate title.

  10. Not mailing the application to the correct address can result in significant delays in processing.

Documents used along the form

The MV-380 form is used to apply for a duplicate certificate of title in Pennsylvania. When completing this process, there are several other forms and documents that may be necessary or helpful. Below is a list of these additional documents, along with a brief description of each.

  • MV-1 Form: This is the application for a certificate of title. It is typically used for new vehicles or when ownership of a vehicle changes.
  • MV-4ST Form: This form is used for the application for a title and registration for a vehicle. It is commonly needed when a vehicle is being registered for the first time.
  • MV-38 Form: This is a request for a duplicate title for a vehicle that is not owned by the applicant. This form is used in cases where the title is lost or damaged.
  • MV-70 Form: This document is used to apply for a vehicle title in the event of a lien or if the title is held by a financial institution.
  • Title Lien Release: This document is provided by the lienholder to confirm that the lien on the vehicle has been satisfied. It is essential when applying for a duplicate title if a lien was previously recorded.
  • Proof of Identity: This can include a driver’s license or state-issued ID. It is required to verify the identity of the applicant when submitting the MV-380 form.
  • Utility Bill or Bank Statement: If applying for a duplicate title using an out-of-state address, a utility bill or bank statement showing the applicant's name and new address is necessary.
  • Power of Attorney: If someone else is submitting the application on behalf of the owner, a power of attorney document must be included to authorize this action.
  • Affidavit of Ownership: This document may be required to confirm ownership of the vehicle, especially if the title is lost or cannot be provided.

Having the right forms and documents ready can help streamline the process of obtaining a duplicate certificate of title. Make sure to check specific requirements based on your situation to avoid delays.

Similar forms

The MV-380 form is an application for a duplicate certificate of title in Pennsylvania. It shares similarities with several other documents that also serve to facilitate vehicle ownership verification and transfer. Below is a list of documents that are comparable to the MV-380 form, along with a brief explanation of how each is similar.

  • MV-1 Form: This is the application for a Pennsylvania certificate of title. Like the MV-380, it requires information about the vehicle and the owner, establishing ownership and facilitating the title issuance process.
  • MV-4ST Form: This is used for the application for a Pennsylvania title and registration for a vehicle. Similar to the MV-380, it is essential for ensuring that the vehicle is legally recognized and that ownership is properly documented.
  • MV-120 Form: This form is for a lien satisfaction. It is similar to the MV-380 in that it addresses the status of liens on a vehicle, ensuring that any financial claims against the title are resolved before a duplicate title is issued.
  • MV-41 Form: This is the application for a certificate of title for a vehicle purchased from a dealer. Like the MV-380, it includes details about the vehicle and the owner, and is necessary for establishing legal ownership.
  • MV-38 Form: This form is used for a duplicate title application in cases of a lost title. It is directly related to the MV-380, as both forms are used to request a replacement title under specific circumstances.
  • MV-7 Form: This is the application for a certificate of title for a vehicle that has been inherited. Similar to the MV-380, it helps in transferring ownership and ensuring that the new owner is recognized legally.
  • Form MV-46: This is the application for a replacement title for a vehicle that has been declared a total loss. Like the MV-380, it serves to document changes in title status and ownership, particularly in special circumstances.

Dos and Don'ts

Filling out the MV-380 form can seem daunting, but with a little guidance, you can navigate the process smoothly. Here are seven important things to remember, both what to do and what to avoid:

  • DO ensure all information is accurate. Double-check your title number, vehicle identification number, and personal details.
  • DO provide your current address if it differs from what is recorded on your original title.
  • DO include the reason for requesting a duplicate title. This helps the processing team understand your needs.
  • DO sign the application. Your signature confirms that the information you provided is true and correct.
  • DON'T send cash. Always use a check or money order made payable to the Commonwealth of Pennsylvania.
  • DON'T forget to attach any necessary documents, especially if you are applying for a duplicate title for out-of-state purposes.
  • DON'T delay submitting your application. If your title was lost in the mail, file within 90 days to avoid fees.

By following these guidelines, you can make the process of obtaining a duplicate title much easier. Remember, attention to detail is key, and taking the time to ensure everything is correct will save you from potential headaches down the road.

Misconceptions

Understanding the MV-380 form is crucial for vehicle owners seeking a duplicate certificate of title. Here are eight common misconceptions about this form:

  • It’s only for lost titles. Many believe the MV-380 is only necessary if a title is lost. In fact, it can also be used for destroyed, defaced, or stolen titles.
  • Fees are optional. Some think they can skip the fee. However, a fee of $58 is required for processing the application.
  • Only the primary owner can apply. It's a misconception that only the primary owner can submit the form. Co-owners or authorized signers can also apply.
  • There’s no need to update the address. Many assume their address doesn’t need to be updated. If the owner’s address has changed, it must be updated on the form.
  • All liens must be released before applying. Some believe they need to have all liens released before applying. If a lien is satisfied but not released on records, the lienholder must complete Section D.
  • The application can be submitted anytime. Many think they can submit the application at any time. If the title was never received, it must be filed within 90 days of issuance to avoid fees.
  • Cash payments are accepted. There’s a belief that cash can be used for payment. In reality, payments must be made via check or money order.
  • Documentation is not needed for out-of-state applications. Some think they can apply for a duplicate title without additional documentation when using an out-of-state address. However, specific documents are required in such cases.

Clarifying these misconceptions can help ensure a smoother application process for vehicle owners.

Key takeaways

Key Takeaways for Filling Out and Using the MV-380 Form:

  • The fee for a duplicate certificate of title is $58. Do not send cash.
  • Provide accurate information in Section A, including your title number, vehicle identification number, and personal details.
  • If your address has changed, check the appropriate box and provide your new address to update the vehicle record.
  • Indicate the reason for requesting a duplicate title in Section B. This includes options like lost, destroyed, or stolen titles.
  • If you are applying because the title was never received, ensure you file within 90 days of the issue date to avoid the fee.
  • Signatures in Section C must be self-certified, affirming that the information provided is true.
  • If there is an active lien on the vehicle, you must obtain the lienholder's certification in Section D.
  • Mail the completed form to the designated address: PA Department of Transportation, Bureau of Motor Vehicles, P.O. Box 68593, Harrisburg, PA 17106-8593.
  • For out-of-state applications, attach a copy of your out-of-state driver’s license and a utility bill or bank statement reflecting your name and new address.