Article Guide
The Medication Aide Renewal in Texas form is an essential document for individuals looking to maintain their certification as Medication Aides. This form ensures that aides remain compliant with the state's regulations and continue to provide safe and effective medication management. Central to the renewal process is the Medication Aide Continuing Education Training Program (maCEtp), which has been in effect since May 1, 1996. This program aims to enhance the skills and knowledge of Medication Aides, ensuring they can effectively contribute to the health and welfare of Texas citizens. Aides must complete a state-approved seven-hour continuing education course to qualify for renewal. While the initial permit renewal does not require this training, subsequent renewals do. The maCEtp allows instructors flexibility in course content, focusing on relevant topics that directly relate to the responsibilities of Medication Aides. Compliance with specific rules and regulations outlined by the Texas Department of Aging and Disability Services (DADS) is mandatory, including timely submission of completion rosters. This structured approach not only safeguards the health of residents but also empowers Medication Aides to excel in their roles.
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Medication Aide
Continuing Education Training Program
for N ursing Facilities and Related Institutions
Effective D ate May 1, 1996
COMMUN ICATE
before you
MED ICATE !
“Helping people make the best use of medications”
Texas D epartment of Aging and D isability Services
Medication Aide Program, Mail Code W
P.O . Box 149030, Austin, Texas
Written by:
Barbara Cohen, R.N., Texas Department of Human Services Chuck Lallathin, R.Ph., Texas Department of Human Services
© 1996 Texas Department of Aging and Disability Services
(formerly known as Texas Department of Human Services)
MEDICATION AIDE CONTINUING EDUCATION
TRAINING PROGRAM (maCEtp) OVERVIEW
This is a copy of the state approved Medication Aide Continuing Education Training Program (maCEtp) package which includes:
I.Introduction to the maCEtp
II.Purpose of the maCEtp
III.maCEtp Rules and Regulations
IV. Guidelines for the Ma or Content Topic of the maCEtp
V.Recommended Course Outline for the maCEtp
Note that in the past, DADS (formerly DHS) provided a maCEtp curriculum with specific time allotments for each unit. Effective May 1, 1996, this prescriptive framework will be discontinued. Instead DADS recommends selected introductory and closing content for the maCEtp, leaving the instructor free to determine the major content topic for the maCEtp. These changes are described in the enclosed maCEtp package.
MEDICATION AIDE CONTINUING EDUCATION TRAINING PROGRAM (maCEtp)
I.Introduction. The drug therapy team for comprehensive medication management plays a vital role in protecting the health and welfare of the citizens of Texas. It is imperative that Medication Aides, as participating members of the drug therapy team, possess the knowledge and skills necessary to carry out their responsibilities. Medication Aides exercise a vital role in facilitating drug information, communications, medication compliance and positive health outcomes. It is to this end that the State Approved maCEtp is directed.
II.Purpose.
A.To maintain and enhance the competency of Permitted Medication Aides to administer medications as specified at the Health and Safety Code, Chapter 242 Subchapter F and 40 TAC Chapter 95.
B.To protect the health and welfare of the citizens of Texas.
III.maCEtp Rules and Regulations. The requirements for the maCEtp are summarized below as specified at 40 TAC Chapter 95 and in the program regulations:
A.The maCEtp is not required for the first renewal. After the permit is renewed the first time a Medication Aide permit holder must renew the permit annually by successfully completing an approved maCEtp prior to the expiration of the permit. A permit must not be renewed if the permit holder does not successfully complete the required seven hour continuing education requirement at §95.115. (Emphasize that successfully completing the required seven hours of continuing education makes the permit holder eligible for renewal. Permit is not renewed until renewal form and fee are received by the DADS.
B.The approved seven hour maCEtp must be offered by a state approved Medication Aide Training Program as required at §95.119(a). Medication Aides are encouraged to attend additional continuing education and
C.The instructor(s) of the maCEtp must meet the requirements for instructor(s) at §95.119(b)(6).
D.The approved maCEtp must consist of seven
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E.Each maCEtp must follow the curriculum established by the DADS as specified at §95.119(c)(3).
•Prior to
•Effective
F.Successful completion of the maCEtp must be determined by the maCEtp instructor as specified at §95.119(b)(4).
1. Successful completion of the maCEtp must include attending the full seven
2. At the discretion of the instructor, successful completion of the maCEtp may also be based on an examination of the maCEtp content. If used, the exam must not exceed 45 minutes of the seven hour maCEtp. The instructor must determine the passing score and score the exams. The student must pass the exam as determined by the instructor.
3. At the discretion of the instructor, successful completion may also be based on completing a written or oral evaluation and feedback, participating in class assignments and/or other criteria as determined by the instructor.
G.Each maCEtp must inform DADS of the name, address, social security number and permit number of each permit holder who successfully completes the course within 15 days as required at §95.119(c)(4). The official DADS roster form must be used and signed by the instructor(s) and sent to the Texas Department of Aging and Disability Services, Medication Aide Program, Mail Code
IV. Guidelines for the Major Content Topic of the maCEtp.
A.Guidelines for selecting the Major Content Topic:
1.The content must be directly or indirectly related to the responsibilities of Medication Aides.
2.The content should benefit the Medication Aides and ultimately the residents.
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3.The content should maintain and/or enhance the knowledge and skills of Medication Aides.
4.The content should enable Medication Aides to assist people make the best use of medications.
5.The content should target patient compliance with medication regimens, promote health professionals' communication skills, improve disease management, ensure optimal therapeutic outcomes and assist the multi- disciplinary approaches to effective medicine communications and treatments.
6.The content should provide an understanding and awareness of the "Communicate Before You Medicate" principles.
B.Suggested Methods for Selecting the Major Content Topic.
1.Assess the learning needs by getting input from student and graduate Medication Aides, and their teachers, employers,
2.Plan the content of the maCEtp to address the learning needs.
3.Note that the maCEtp can include skills training such as demonstration and return demonstration of basic or special skills related to medication administration.
4.Be flexible, innovative and creative in planning your maCEtp. The instructor now has the freedom to plan, develop and implement dynamic maCEtps.
C.Examples of suggested major content topics of the maCEtp (must be related directly or indirectly to Medication Aides).
1.Role of the Medication Aide on the Interdisciplinary Team (IDT).
2.Communication Skills for Medication Aides
3.Role of Medication Aide in comprehensive drug management
4.Role of Medication Aide in resident assessment and care planning
5.New health care policies
6.New clinical practice guidelines
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7.New clinical treatments and techniques
8.Automated and Integrated health care systems
9.Trends in patient care/clinical practice
10.Current research related to Medication Aide
11.Clinical and pharmacologic management of residents with specific clinical conditions such as infectious diseases, AIDS, eye disorders, diabetes, deculicters ulcers, tuberculosis, etc.
12.Role of the Medication Aide in meeting the psychosocial. needs of residents
13.Skills and techniques for Medication Aides
14.Review of changes in health care regulations and standards pertinent to Medication Aides such as the Nurse Aide Rules, Texas Curriculum for Nurse Aides in Long Term Care Facilities, Licensing Standards for Long Term Care Facilities, etc.
15.Drug review and update, such as review of new drugs, drugs frequently used in facilities and/or avoiding common medication errors.
D.Suggestions for teaching methods for maCEtps
1.Lecture
2.Discussion
3.Role playing
4.Interactive group learning activities
5.Learning games
6.Audiovisual presentations
7.Skills demonstrations
8.Return skills demonstrations
9.Cyberspace – The Internet; the World Wide Web; other Telecommunications
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V.RECOMMENDED COURSE OUTLINE for the rnaCEtp
A.Introduction to the maCft. Each maCEtp should begin with a brief introduction. The introduction should require approximately 15 to 30 minutes. Course materials should be distributed as appropriate.
1.Introductions and overview of program
2.Class schedule and break times
3.Requirements for successfully completing the maCEtp such as attending the full seven
4.Attendance sheet must be signed by each aide at the beginning of the program and again at the conclusion.
B.Review of Medication Aide Rules and Curriculum. Each maCEtp should include a brief review of 40 TAC §95 and other regulations. This information on rules and regulations can be obtained by contacting the Medication Aide Program.
1.Review authorized and unauthorized functions of Medication Aides
2.Review requirements for supervision at §95.103(b)
3.Review changes to the Rules in the past year (omit if none)
4.Review pertinent changes to the Medication Aide Curriculum in the past year (omit if none)
C.Major content topic(s) to be determined by the maCEtp instructor.
D.Summation and Evaluation of the maCEtp: Each maCEtp should end with a brief review and evaluation. Distribute optional handouts, evaluation forms, exams as appropriate. This review may require 15 to 60 minutes.
1.Review and summarize the important points covered in this maCEtp.
2.Optional recommendations for study topics and study materials for Medication Aides in the coming year.
3.Optional oral or written feedback from students for evaluation of this maCEtp and suggestions for future maCEtps.
4.Optional written examination at the discretion of the instructor.
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Form Specifications
| Fact Name | Details |
|---|---|
| Governing Law | The Medication Aide Renewal in Texas is governed by the Health and Safety Code, Chapter 242 Subchapter F and 40 TAC Chapter 95. |
| Continuing Education Requirement | Medication Aides must complete a seven-hour continuing education course as part of the renewal process, which is mandatory after the first renewal. |
| Instructor Qualifications | Instructors of the continuing education program must meet specific requirements outlined in §95.119(b)(6) to ensure quality education. |
| Completion Criteria | Successful completion of the course is determined by the instructor and may include attendance, examinations, or evaluations, as per §95.119(b)(4). |
Medication Aide Renewal In Texas: Usage Guidelines
Once you have completed the necessary continuing education requirements, it's time to renew your Medication Aide permit in Texas. The renewal process involves filling out the appropriate form accurately to ensure your permit remains valid. Follow these steps carefully to complete the Medication Aide Renewal form successfully.
- Begin by downloading the Medication Aide Renewal form from the Texas Department of Aging and Disability Services website or obtain a physical copy from your training program.
- Read the instructions provided with the form thoroughly to understand what information is required.
- Fill in your personal information, including your full name, address, phone number, and email address, in the designated fields.
- Provide your Social Security number and Medication Aide permit number as requested. Ensure these details are correct to avoid processing delays.
- Indicate the date you completed your required seven hours of continuing education. This is essential for your renewal eligibility.
- Sign and date the form at the bottom to confirm that all information is accurate and complete.
- Prepare your payment for the renewal fee. Check the current fee amount on the Texas Department of Aging and Disability Services website.
- Mail the completed form along with your payment to the address specified on the form: Texas Department of Aging and Disability Services, Medication Aide Program, Mail Code W-245, P.O. Box 149030, Austin, Texas 78714-9030.
After submitting your renewal form and payment, you will receive confirmation from the department. Make sure to keep an eye on your mailbox or email for updates regarding your permit status. Staying proactive ensures that you maintain your eligibility to work as a Medication Aide without interruption.
Your Questions, Answered
What is the purpose of the Medication Aide Renewal in Texas?
The purpose of the Medication Aide Renewal in Texas is to maintain and enhance the competency of Medication Aides in administering medications. This renewal process ensures that Medication Aides possess the necessary knowledge and skills to protect the health and welfare of Texas citizens. To renew their permits, Medication Aides must complete an approved continuing education program, which is designed to keep them informed about the latest practices and regulations in medication administration.
What are the requirements for renewing a Medication Aide permit?
To renew a Medication Aide permit in Texas, the permit holder must successfully complete a state-approved Medication Aide Continuing Education Training Program (maCEtp) that consists of seven clock-hours of instruction. This training must be completed before the expiration of the permit. Additionally, the renewal form and fee must be submitted to the Texas Department of Aging and Disability Services (DADS). If the seven-hour continuing education requirement is not met, the permit will not be renewed.
Can I substitute other training for the seven-hour maCEtp requirement?
No, additional training or in-service programs cannot be substituted for the mandatory seven-hour maCEtp requirement. While Medication Aides are encouraged to attend extra training sessions to further their education, only the approved seven-hour maCEtp counts toward the renewal of their permit. This ensures that all Medication Aides receive consistent and standardized training.
How is successful completion of the maCEtp determined?
Successful completion of the maCEtp is determined by the instructor. A participant must attend the full seven clock-hours of instruction. Instructors may also choose to assess completion through an examination, which should not exceed 45 minutes of the total training time. Other methods, such as class participation and evaluations, may also be used at the instructor's discretion. It is essential for the instructor to document and report the successful completion of each participant to DADS within 15 days.
Common mistakes
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Incomplete Information: Many individuals fail to fill out all required fields on the Medication Aide Renewal form. Missing information can delay the processing of the application.
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Incorrect Fees: Submitting the wrong renewal fee is a common mistake. Ensure the fee matches the current requirements to avoid rejection of the application.
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Failure to Document Continuing Education: Some applicants do not provide proof of completing the mandatory seven hours of continuing education. This documentation is essential for renewal eligibility.
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Ignoring Submission Deadlines: Late submissions can lead to a lapse in the Medication Aide permit. It’s crucial to submit the renewal form and fee before the expiration date.
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Not Following Guidelines: Applicants sometimes overlook the specific guidelines for the content of the continuing education program. Adhering to these guidelines is vital for a successful renewal.
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Incorrect Contact Information: Providing outdated or incorrect contact information can hinder communication. Ensure that all personal details are current and accurate.
Documents used along the form
In Texas, the Medication Aide Renewal form is accompanied by several important documents and forms that support the renewal process. Each of these documents serves a distinct purpose, ensuring that Medication Aides remain competent and compliant with state regulations. Below is a list of commonly used forms and documents related to the Medication Aide Renewal process.
- Medication Aide Continuing Education Training Program (maCEtp) Certificate: This certificate verifies that a Medication Aide has successfully completed the required seven hours of continuing education. It is essential for the renewal of their permit.
- Official DADS Roster Form: This form is used by instructors to report the names and details of permit holders who have completed the maCEtp. It must be submitted to the Texas Department of Aging and Disability Services within a specified timeframe.
- Renewal Application Form: This form is necessary for submitting a request to renew a Medication Aide permit. It typically requires personal information, proof of completed education, and payment of any associated fees.
- Continuing Education Course Outline: This document outlines the content and structure of the continuing education courses approved for Medication Aides. It serves as a guide for both instructors and students.
- Instructor Qualification Form: This form confirms that the instructor leading the maCEtp meets the state’s requirements for teaching. It ensures that the education provided is of high quality and relevant to the responsibilities of Medication Aides.
- Feedback and Evaluation Forms: These forms are used to gather feedback from participants about the training they received. They help improve future training sessions and ensure that the content meets the needs of Medication Aides.
These documents collectively facilitate the renewal process for Medication Aides in Texas, promoting ongoing education and compliance with state regulations. Understanding the role of each document can streamline the renewal experience and enhance the quality of care provided by Medication Aides.
Similar forms
- Certified Nursing Assistant (CNA) Renewal - Similar to the Medication Aide Renewal, the CNA renewal process requires completion of continuing education hours to maintain certification and ensure competency in patient care.
- Licensed Vocational Nurse (LVN) License Renewal - Like the Medication Aide, LVNs must complete continuing education to renew their licenses, emphasizing the importance of ongoing professional development in nursing practices.
- Registered Nurse (RN) License Renewal - RNs are required to complete continuing education units for license renewal, reflecting a commitment to staying updated on medical knowledge and patient care techniques.
- Pharmacy Technician Certification Renewal - Pharmacy technicians must fulfill continuing education requirements to renew their certifications, similar to how Medication Aides must complete education to renew their permits.
- Home Health Aide Certification Renewal - Home Health Aides must also complete training and education requirements for certification renewal, paralleling the continuing education aspect of the Medication Aide Renewal.
- Occupational Therapy Assistant (OTA) License Renewal - OTAs must engage in continuing education to renew their licenses, ensuring they remain knowledgeable about therapy practices, akin to the requirements for Medication Aides.
- Physical Therapy Assistant (PTA) License Renewal - PTAs are required to complete continuing education for license renewal, mirroring the ongoing education requirements set forth for Medication Aides in Texas.
Dos and Don'ts
When filling out the Medication Aide Renewal form in Texas, there are several important steps to follow to ensure a smooth process. Here’s a list of what you should and shouldn’t do:
- Do complete all sections of the form accurately. Ensure that your personal information is up-to-date.
- Do provide proof of completion for the required seven hours of continuing education.
- Do submit the renewal form and fee before the expiration date of your current permit.
- Do double-check that your instructor is approved and meets the necessary requirements.
- Don't skip any sections of the form, as incomplete forms may delay your renewal.
- Don't rely on additional courses to replace the mandatory seven-hour training; they cannot be substituted.
Misconceptions
- Misconception 1: The Medication Aide Continuing Education Training Program (maCEtp) is required for the first renewal.
- Misconception 2: Completing the maCEtp guarantees automatic renewal of the permit.
- Misconception 3: Any training program can be used to fulfill the seven-hour requirement.
- Misconception 4: Break times during the maCEtp count towards the seven hours of instruction.
- Misconception 5: Instructors for the maCEtp do not need any specific qualifications.
- Misconception 6: The content of the maCEtp is strictly regulated and cannot be modified.
- Misconception 7: Participants can skip parts of the maCEtp and still receive credit.
- Misconception 8: The maCEtp can be completed entirely online.
- Misconception 9: There is no need to inform DADS after completing the maCEtp.
- Misconception 10: Additional continuing education programs can replace the seven-hour maCEtp requirement.
This is incorrect. The maCEtp is not required for the first renewal of a Medication Aide permit. It becomes mandatory after the first renewal.
While completing the required seven hours of continuing education is essential, the permit will not be renewed until the renewal form and fee are submitted to the Department of Aging and Disability Services (DADS).
This is misleading. Only training programs that are state-approved can count towards the seven-hour continuing education requirement.
This is false. Break times do not count as part of the seven clock-hours of actual classroom instruction.
On the contrary, instructors must meet specific requirements set forth by the DADS to ensure quality education.
Actually, since May 1, 1996, DADS has allowed instructors to determine the major content topics, provided they include selected introductory and closing content.
This is not true. Participants must attend the full seven clock-hours to successfully complete the course.
This is a common misunderstanding. The maCEtp requires in-person classroom instruction for the full duration of the course.
This is incorrect. Each program must report the names and details of successful participants to DADS within 15 days of course completion.
This is a misconception. While additional training is encouraged, it cannot substitute for the mandatory seven-hour approved maCEtp.
Key takeaways
When filling out and using the Medication Aide Renewal form in Texas, there are several important points to keep in mind. Understanding these can help ensure a smooth renewal process.
- Completion of Continuing Education: To renew a Medication Aide permit, the individual must complete an approved seven-hour continuing education program. This is mandatory for all renewals after the first.
- Approved Training Programs: The seven-hour training must be conducted by a state-approved Medication Aide Training Program. Additional courses may be beneficial but cannot replace the required hours.
- Instructor Qualifications: Instructors of the continuing education program must meet specific qualifications set by the Texas Department of Aging and Disability Services (DADS).
- Submission of Renewal Form: The completed renewal form, along with the required fee, must be submitted to DADS for the permit to be renewed. Without this, the permit will not be valid.
- Record Keeping: It is essential for instructors to report the names and details of permit holders who successfully complete the course to DADS within 15 days. This ensures proper documentation and compliance.
By following these guidelines, Medication Aides can maintain their credentials and continue to provide essential services in their roles.