Blank Illinois School Transfer PDF Form

What is the Illinois School Transfer form?

The Illinois School Transfer form is a document required for students moving from one public school district to another within Illinois. It verifies the student's status, ensuring they are “in good standing” and that their medical records are complete and up-to-date. This form must be provided to the new school to facilitate the transfer process.

Who needs to fill out the Illinois School Transfer form?

The form needs to be completed by the student’s current school. It is typically filled out by the principal or authorized school official. The student or their parent/guardian should ensure that the form is submitted to the new school they will be attending.

What does “in good standing” mean?

Being “in good standing” means that the student is not currently facing any disciplinary actions such as out-of-school suspension or expulsion. It confirms that the student is eligible to attend classes at the time the form is issued.

What happens if a student is not “in good standing”?

If a student is not “in good standing” due to suspension or expulsion, the form will still be issued. However, the student may not be eligible to transfer immediately, depending on the policies of the receiving school district. Some districts require that students complete their suspension or expulsion term before they can enroll.

Where should the Illinois School Transfer form be sent?

The completed form should not be sent to the Illinois State Board of Education. Instead, it must be sent directly to the new school that the student will be attending. This ensures the new school has the necessary documentation to admit the student.

What information is required on the form?

The form requires several pieces of information, including the student’s name, birthdate, gender, grade level, and current address. Additionally, it includes details about the parent or guardian, the new school district, and the name of the principal at the new school.

What if the student’s medical records are not up-to-date?

If the student’s medical records are not complete, this must be indicated on the form. It’s essential for the new school to be aware of this to ensure the student receives appropriate care and support upon enrollment.

Can a student with a history of disciplinary issues still transfer?

Yes, a student with a history of disciplinary issues can still transfer, but it depends on the policies of the new school district. Some districts may have specific requirements regarding suspensions or expulsions, which could affect the transfer process.

Is there a specific deadline for submitting the transfer form?

While there is no official deadline mentioned for submitting the Illinois School Transfer form, it is advisable to complete and submit it as soon as possible to ensure a smooth transition to the new school. Early submission helps avoid any delays in enrollment.

1. Failing to provide the correct student identification number. This number is crucial for the new school to verify the student's records.

2. Not filling in the student's full name completely. Ensure that the last name, first name, and middle name are all included.

3. Leaving out the birthdate. This information is essential for identifying the student and confirming their age-appropriate grade level.

4. Not checking the gender box. This detail is required to complete the form accurately.

5. Providing an incomplete or incorrect address for both the student and parent or guardian. Accurate addresses are necessary for communication and record-keeping.

6. Failing to indicate the grade level the student will be entering. This helps the new school prepare for the student's arrival.

7. Not including the name of the new school and principal. This information is vital for directing the transfer process appropriately.

8. Forgetting to sign the form. A signature is necessary to validate the information provided.

9. Misunderstanding the “in good standing” status. Ensure that the correct status is checked based on the student’s disciplinary record.

10. Not sending the form directly to the new school. It should not be returned to the Illinois State Board of Education.

The Illinois School Transfer form is essential for students moving between public school districts in Illinois. Along with this form, several other documents may be required to facilitate a smooth transition. Below is a list of commonly used forms and documents that accompany the Illinois School Transfer form.

• Proof of Residency: This document verifies the student’s new address. It typically includes a utility bill, lease agreement, or mortgage statement showing the name and address of the parent or guardian.
• Birth Certificate: A certified copy of the student’s birth certificate is often required to confirm the student’s identity and age.
• Immunization Records: Schools need up-to-date immunization records to ensure the student meets health requirements. These records must be provided by a healthcare provider.
• Report Card: The student’s most recent report card may be requested to assess academic performance and ensure proper placement in the new school.
• Withdrawal Form: This form is issued by the student’s previous school to officially document the withdrawal process and confirm the student’s status.
• Special Education Records: If applicable, these records provide information about any special education services the student has received, ensuring continuity of care and support.
• Parent/Guardian Identification: A government-issued ID of the parent or guardian may be required to verify their identity during the transfer process.
• Emergency Contact Form: This document lists individuals to contact in case of an emergency and is typically filled out by the parent or guardian.
• Health Information Form: This form includes details about the student’s health history and any medications they may need during school hours.

Gathering these documents can help ensure that the student’s transfer to the new school is seamless and efficient. It is advisable to check with the new school for any additional requirements specific to their policies.

The Illinois School Transfer form serves a specific purpose in facilitating the transition of students between school districts. Several other documents share similar functions, ensuring that students' educational and disciplinary records are appropriately managed during transfers. Below are four documents that are comparable to the Illinois School Transfer form:

• Student Enrollment Form: This document is required by most schools when a new student enrolls. It collects essential information about the student, such as personal details, previous school attended, and emergency contacts. Like the transfer form, it ensures that the new school has the necessary information to support the student's transition.
• Withdrawal Form: A withdrawal form is completed when a student leaves a school. It confirms the student's departure and may include information about their academic standing and reasons for leaving. This form, similar to the transfer form, helps the new school understand the student's previous educational context.
• Student Medical Records Release Form: This form allows parents or guardians to authorize the transfer of a student’s medical records from one school to another. It is crucial for ensuring that the new school has access to important health information, just as the Illinois School Transfer form verifies the completeness of medical records.
• Disciplinary Records Request Form: When a student transfers, the new school may request disciplinary records from the previous institution. This form helps ensure that the new school is aware of any past disciplinary actions, similar to how the transfer form addresses a student’s standing regarding suspensions or expulsions.

When filling out the Illinois School Transfer form, there are important guidelines to follow. Here is a list of things you should and shouldn't do:

• Do ensure that all information is accurate and complete.
• Do provide the correct student identification number.
• Do check the box that accurately reflects the student’s standing.
• Do include the name and contact information of the parent or guardian.
• Do send the completed form directly to the new school.
• Don't submit the form to the Illinois State Board of Education.
• Don't leave any sections blank unless they are not applicable.
• Don't forget to sign the form where required.
• Don't provide false information regarding the student’s standing.
• Don't overlook the deadline for submission to ensure a smooth transfer.

• Misconception 1: The Illinois School Transfer form is optional for students transferring between districts.

  In reality, this form is mandatory for any student moving out of a school district. It verifies the student’s status and ensures that they are in good standing before enrolling in a new school.

• Misconception 2: The form needs to be submitted to the Illinois State Board of Education.

  This is incorrect. The form is not intended for submission to the State Board. Instead, it must be sent directly to the new school the student will be attending.

• Misconception 3: A student can transfer even if they are currently suspended or expelled.

  While a student may transfer, there are conditions. If a student is suspended or expelled, the new district may have policies that require the completion of the suspension or expulsion term before admission.

• Misconception 4: The form does not require any medical record updates.

  This is misleading. The form specifically asks for confirmation that the student’s medical records are up-to-date and complete. This is crucial for ensuring the student’s health needs are met in the new school environment.

• Misconception 5: All public schools must accept any student transferring with this form.

  Not necessarily. Schools can refuse admission if the student does not meet the eligibility criteria outlined in the form, including being in good standing and having complete medical records.

• Misconception 6: The transfer form can be filled out by anyone.

  Only a parent or guardian can complete the form, as it requires their signature to attest to the student’s status. This ensures that the information provided is accurate and verified.

When filling out and utilizing the Illinois School Transfer form, it is essential to keep several key points in mind to ensure a smooth transition for the student. Here are four important takeaways:

• Verification of Good Standing: The form serves to confirm that the student is "in good standing." This means the student should not be facing any out-of-school suspensions or expulsions at the time of transfer.
• Medical Records Requirement: It is crucial that the student's medical records are up-to-date and complete. The new school will require this information to ensure the student can receive appropriate health services.
• Submission Process: The completed form must be sent directly to the new school the student will be attending. It is not to be returned to the Illinois State Board of Education.
• Policy Awareness: Be aware that some districts may have policies regarding students who are currently suspended or expelled. These policies can affect the student's eligibility for transfer.

Understanding these aspects of the Illinois School Transfer form will help facilitate a successful transition for the student into their new educational environment.