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The Florida IFTA Application form is essential for businesses operating commercial vehicles that travel across state lines. This application is part of the International Fuel Tax Agreement (IFTA), which simplifies the reporting of fuel use by motor carriers. To complete the form, you’ll need to provide key information such as your business name, federal employer identification number (FEIN), and both physical and mailing addresses. Additionally, the form requires details about your business type, contact information, and the names of owners or corporate officers. You must also indicate whether you have an active International Registration Plan (IRP) account and provide information about your fleet, including the number of vehicles and their registration details. If you maintain bulk fuel storage, you'll need to disclose that as well. Completing this application accurately is crucial, as it must be accompanied by a decal order and payment to be processed. The Florida Department of Highway Safety and Motor Vehicles emphasizes the importance of compliance with all tax reporting and record-keeping requirements, as failure to do so can lead to suspension or revocation of your license.

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FLHSMV

 

 

Division of Motorist Services

 

IFTA/CH

 

 

 

 

2900 Apalachee Parkway, MAIL STOP 62

 

Date

 

 

 

 

Bureau of Commercial Vehicle and Driver Services

 

 

 

 

 

 

 

 

 

 

Tallahassee, Florida 32399-0626

 

 

 

 

 

 

 

 

FLORIDA HIGHWAY SAFETY

INTERNATIONAL FUEL TAX AGREEMENT

 

 

 

 

 

 

 

 

LICENSE APPLICATION

 

 

 

 

 

 

1.

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

 

BUSINESS NAME

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FEDERAL EMPLOYER IDENTIFICATION NUMBER [FEIN]

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FL

 

 

BUSINESS PHYSICAL ADDRESS

 

 

CITY

 

 

 

 

 

COUNTY

 

STATE

ZIP CODE

 

4.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BUSINESS MAILING ADDRESS

 

 

CITY

 

 

 

 

 

STATE

 

 

ZIP CODE

 

5.

 

 

 

 

 

 

6.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BUSINESS TELEPHONE NUMBER

 

 

 

 

BUSINESS E-MAIL ADDRESS

 

 

 

 

 

 

7.

 

 

 

 

 

 

8.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BUSINESS CONTACT PERSON

 

 

 

 

CONTACT PERSON’S E-MAIL ADDRESS/TELEPHONE NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.BUSINESS TYPE

SOLE PROPRIETOR

PARTNERSHIP

CORPORATON

LLC

OTHER

[SPECIFY FROM LIST ON REVERSE SIDE]

10.

 

11.

 

 

BUSINESS DOT #

 

IRP ACCOUNT #

12.LIST ALL OWNERS, PARTNERS OR CORPORATE OFFICERS [ATTACH ADDITIONAL DOCUMENTATION AS NEEDED]

NAME

HOME ADDRESS

NAME

HOME ADDRESS

TITLE

TELEPHONE #

TITLE

TELEPHONE #

13. IF NO ACTIVE IRP ACCOUNT: INDICATE NUMBER OF VEHICLES THAT WILL OPERATE UNDER THIS LICENSE APPLICATION: AND PROVIDE THE VEHICLE INFORMATION LISTED BELOW FOR EACH VEHICLE. [ATTACH ADDITIONAL SHEETS AS NEEDED]

QUALIFIED MOTOR VEHICLE(S) CURRENTLY REGISTERED IN FLORIDA:

 

 

_________________________

FLORIDA LICENSE PLATE#

FLORIDA LICENSE PLATE #

FLORIDA LICENSE PLATE #

FLORIDA LICENSE PLATE#

QUALIFIED MOTOR VEHICLE(S) NOT CURRENTLY REGISTERED IN FLORIDA (copy of registration and lease agreement required):

NAME IN WHICH VEHICLE IS REGISTERED

14.DO YOU INTEND TO CONSOLIDATE FLEETS?

STATE IN WHICH VEHICLE IS REGISTERED VEHICLE IDENTIFICATION # [VIN]

YES

NO

15.

HAVE YOU EVER HELD AN IFTA LICENSE IN ANOTHER JURISDICTION?

 

YES

 

NO IF YES, WHERE?

16. HAS YOUR IFTA LICENSE EVER BEEN REVOKED?

 

YES

 

NO

 

 

IS IT CURRENTLY REVOKED?

 

 

 

 

17.

 

 

 

 

 

 

 

 

 

 

DO YOU MAINTAIN BULK FUEL STORAGE FOR HIGHWAY USE?

 

 

 

YES

NO

If yes, indicate the fuel type and the jurisdiction where the bulk fuel is stored:

YES

NO

Fuel Type:

 

 

Fuel Type:

 

 

Fuel Type:

Jurisdiction:

 

 

Jurisdiction:

 

 

Jurisdiction:

NOTE: THIS APPLICATION IS NOT COMPLETE WITHOUT A DECAL ORDER AND PAYMENT (SEE PAGE 2). Enter the number of IFTA decal sets needed ($4.00 per set, per vehicle). Enter total dollar amount of your order. The address for mailing payment and this application and/or order form is located at the top of this page. Once you have an established IFTA account, an authorized agent (with a Power of Attorney on file) may sign renewal and additional decal orders (with proof and payment) on your behalf.

15C-12.008

1

HSMV 85008 (REV 2/2021)

 

NUMBER OF VEHICLES REQUIRING IFTA DECALS

 

 

DECAL FEE PER VEHICLE

 

 

X

$4.00

TOTAL ENCLOSED

$

 

(MAKE CHECK PAYABLE TO FLORIDA DIVISION OF MOTORIST SERVICES)

 

 

I, THE UNDERSIGNED APPLICANT (BUSINESS OWNER OR COMPANY OFFICER) UNDERSTAND THAT, UNDER PENALTY OF PERJURY, I DECLARE I HAVE EXAMINED THIS APPLICATION AND DECAL ORDER AND TO THE BEST OF MY KNOWLEDGE AND BELIEF IT IS CORRECT AND COMPLETE. I AGREE TO COMPLY WITH ALL TAX REPORTING, PAYMENT, RECORD-KEEPING, AND LICENSE DISPLAY REQUIREMENTS SPECIFIED IN THE INTERNATIONAL FUEL TAX AGREEMENT. I FURTHER AGREE THAT THE FLORIDA DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES MAY WITHHOLD ANY REFUNDS DUE ME IF I AM DELIINQUENT ON PAYMENT OF FUEL TAXES DUE ANY MEMBER JURISDICTION. I UNDERSTAND THAT FAILURE TO COMPLY WITH THESE PROVISIONS IS GROUNDS FOR SUSPENSION OR REVOCATION OF MY LICENSE IN ALL MEMBER JURISDICTIONS.

PRINTED NAME

 

TITLE

 

TELEPHONE # (REQUIRED)

APPLICANT SIGNATURE:

Owner

Company Officer

DATE

(SUNBIZ REGISTRATION REQUIRED)

 

APPLICATION INSTRUCTIONS

1.BUSINESS NAME – Print the name of the motor carrier business making application. If the name is other than an individual's name, attach a copy of the corporation papers or fictitious trade name papers filed with the Florida Secretary of State.

2.FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN) – Print your business’s FEIN. Your FEIN should always be referenced when inquiring

on your account.

The following contact information is needed for the business that is making application for an IFTA license. If your business will be using authorized agents to manage your IFTA correspondence and shipment of credentials, you must submit a completed, signed, and notarized Power of Attorney (POA) form (HSMV 96440). Once this POA form is on file, any one of your authorized agents may submit a request to update the shipping address you would like used for your IFTA routine correspondence and credentials.

3.BUSINESS PHYSICAL ADDRESS – Enter the Florida physical location (address, city & zip) of your motor carrier business or office. Post office boxes or rented mail boxes are NOT acceptable.

4.BUSINESS MAILING ADDRESS – Enter the address, city, state & zip used by the business. This address cannot be the address of a service provider or permitting company.

5.BUSINESS TELEPHONE NUMBER – Enter the business telephone number, including area code.

6.BUSINESS E-MAIL ADDRESS – Enter the business e-mail address.

7.CONTACT PERSON – Enter name of internal company person to contact about this account (if not licensee/company officer, attach letter designating this company employee).

8.CONTACT PERSON’S E-MAIL ADDRESS – Enter the contact person’s e-mail address and telephone number.

9.TYPE OF BUSINESS OWNERSHIP – Specify the type of business you own. Other options are Limited Company, LTD Liability LTD Partnership, Limited Liability Partnership, Company Limited, Limited Partnership.

10.U.S. DOT NUMBER – Enter the U.S. DOT number of the business.

11.INTERNATIONAL REGISTRATION PLAN (IRP) ACCOUNT NUMBER – Enter your Florida IRP account number. If you do not have a Florida IRP account, you must provide VEHICLE INFORMATION for each vehicle in your fleet See #13, below.

12.OWNER, PARTNERS OR CORPORATE OFFICER’S NAME(S) – Print the name, home address, city, state & zip, title, and telephone number of every company officer. Attach additional pages to the application, as necessary.

13.VEHICLE INFORMATION – If you do not have a Florida IRP account, indicate the total number of qualified vehicles that will operate under this license application. Provide the license plate number of those vehicles that are registered in Florida and, for those vehicles registered out of state, the name, state of registration, and VIN (with attached proof). Attach additional pages to the application, as necessary.

14.Use a check mark to indicate whether you intend to consolidate ALL of your vehicles in Florida.

15.Use a check mark to indicate whether you have ever held an IFTA license in another jurisdiction and, if YES, indicate jurisdiction(s).

16.Use a check mark to indicate whether your IFTA license has ever been revoked.

17.Use a check mark to indicate whether you maintain bulk fuel tanks, and, if YES, indicate type of fuel stored and the jurisdiction where the bulk fuel tanks are located.

FOR OFFICIAL USE ONLY (WALK IN COUNTER)

DECAL #(S)

 

PRESENTED TO (PRINT NAME):

 

SIGNATURE OF RECIPIENT:

DATE:

Owner

Company Officer

 

(SUNBIZ REGISTRATION REQUIRED)

15C-12.008

HSMV 85008 (REV 2/2021)

Authorized Agent

(POA REQUIRED)

2

➤ PDF File

Form Specifications

Fact Name Details
Purpose of the Form The Florida IFTA Application form is used to apply for a license under the International Fuel Tax Agreement, which simplifies the reporting of fuel use by motor carriers operating in multiple jurisdictions.
Required Information Applicants must provide essential details such as business name, physical address, Federal Employer Identification Number (FEIN), and contact information. This ensures that the application is processed accurately.
Decal Fees Each vehicle requires an IFTA decal, which costs $4.00. The total fee must be included with the application to ensure processing.
Governing Laws This application is governed by Florida Statute 15C-12.008, which outlines the requirements and procedures for obtaining an IFTA license in Florida.
Compliance Requirements By signing the application, the applicant agrees to comply with all tax reporting, payment, record-keeping, and license display requirements as specified in the International Fuel Tax Agreement.

Florida Ifta Application: Usage Guidelines

Completing the Florida IFTA Application form is a straightforward process that requires attention to detail. Gather the necessary information about your business and vehicles before you start. This will help ensure that you fill out the form accurately and completely.

  1. Business Name: Write the name of your motor carrier business. If it’s not an individual’s name, attach relevant documentation like corporation papers.
  2. Federal Employer Identification Number (FEIN): Enter your business's FEIN. This number is essential for your account inquiries.
  3. Business Physical Address: Provide the physical address of your business in Florida, including city and zip code. Avoid using P.O. boxes.
  4. Business Mailing Address: Fill in the mailing address for your business, ensuring it’s not a service provider's address.
  5. Business Telephone Number: Enter your business's telephone number, including the area code.
  6. Business E-Mail Address: Provide the email address for your business.
  7. Contact Person: Specify the name of the internal contact person for the account. If this person is not a company officer, attach a letter designating them.
  8. Contact Person’s E-Mail Address: Include the email address and telephone number of the contact person.
  9. Type of Business Ownership: Indicate the type of business structure you have (e.g., sole proprietor, partnership, corporation, LLC).
  10. U.S. DOT Number: Enter your business's U.S. DOT number.
  11. IRP Account Number: Provide your Florida IRP account number. If you don’t have one, you will need to list vehicle information in the next step.
  12. Owners, Partners, or Corporate Officers: List the names, home addresses, titles, and telephone numbers of all owners or officers. Attach additional documentation if necessary.
  13. Vehicle Information: If you lack an IRP account, state the number of vehicles that will operate under this application and provide their Florida license plate numbers. For out-of-state vehicles, include the name, state of registration, and VIN.
  14. Consolidate Fleets: Indicate whether you plan to consolidate all vehicles in Florida by checking yes or no.
  15. Previous IFTA License: Check yes or no if you have held an IFTA license in another jurisdiction. If yes, specify where.
  16. Revoked IFTA License: Indicate if your IFTA license has ever been revoked or is currently revoked.
  17. Bulk Fuel Storage: Check yes or no if you maintain bulk fuel storage for highway use. If yes, specify the fuel type and jurisdiction.
  18. Decal Order: Enter the number of IFTA decal sets needed and calculate the total fee. Ensure payment is included with your application.
  19. Signature: The business owner or company officer must sign and date the application, confirming the accuracy of the information provided.

After completing the form, ensure that you have included all necessary attachments and payment. Send the application to the address indicated at the top of the form. Once processed, you will receive your IFTA credentials, allowing you to operate legally under the International Fuel Tax Agreement.

Your Questions, Answered

What is the purpose of the Florida IFTA Application form?

The Florida IFTA Application form is used by businesses that operate qualified motor vehicles in multiple jurisdictions to apply for an International Fuel Tax Agreement (IFTA) license. This license allows for the reporting and payment of fuel taxes across participating states and provinces. By submitting this application, businesses can streamline their fuel tax obligations, ensuring compliance with tax laws in various jurisdictions.

What information is required to complete the application?

To complete the Florida IFTA Application form, applicants must provide detailed information about their business. This includes the business name, Federal Employer Identification Number (FEIN), physical and mailing addresses, business type, and contact details. Additionally, information about the owners or corporate officers, vehicle registration details, and whether the business has held an IFTA license in another jurisdiction is required. It's crucial to ensure that all sections are filled out accurately to avoid delays in processing.

What are the fees associated with the IFTA Application?

There is a fee of $4.00 for each IFTA decal set needed per vehicle. Applicants must calculate the total amount based on the number of vehicles requiring decals and include this payment with their application. The application will not be considered complete without the payment and a decal order. It's important to make checks payable to the Florida Division of Motorist Services to ensure proper processing.

What happens if my application is incomplete or incorrect?

If the Florida IFTA Application form is incomplete or contains inaccuracies, it may be returned to the applicant for correction. This can delay the issuance of the IFTA license and decals, which could impact the business's ability to operate legally across jurisdictions. Therefore, it is essential to review the application thoroughly before submission and ensure all required documentation is attached.

Common mistakes

  1. Incomplete Business Name: Failing to provide the full legal name of the business can lead to application rejection. Ensure that the name matches the documentation filed with the Florida Secretary of State.

  2. Incorrect Federal Employer Identification Number (FEIN): Entering an incorrect FEIN can result in delays. This number is crucial for identifying the business and should be verified prior to submission.

  3. Invalid Physical Address: Providing a post office box or rented mailbox as the physical address is not acceptable. The application requires a legitimate physical location in Florida.

  4. Missing Business Contact Information: Omitting the contact person's name, email, or telephone number can hinder communication. All contact details must be accurate and complete.

  5. Neglecting Vehicle Information: Failing to list all qualified vehicles or provide the necessary details for vehicles not registered in Florida can lead to complications. Ensure all vehicle information is complete and accurate.

  6. Forgetting the Decal Order: Not including the decal order and payment can result in an incomplete application. Ensure the correct number of decals is requested and payment is included.

  7. Misunderstanding Compliance Requirements: Not acknowledging the compliance requirements related to tax reporting, payment, and record-keeping can lead to future issues. Applicants must understand their obligations under the International Fuel Tax Agreement.

Documents used along the form

The Florida IFTA Application form is essential for businesses that operate qualified motor vehicles across state lines and need to report fuel taxes. Along with this application, there are several other important documents that may be required to ensure compliance with regulations. Below is a list of additional forms and documents commonly used in conjunction with the Florida IFTA Application.

  • Power of Attorney (POA) Form (HSMV 96440) - This document allows a designated agent to act on behalf of the business in matters related to the IFTA account. It must be signed and notarized, enabling the agent to manage correspondence and requests for credentials.
  • IRP Application Form - If a business operates vehicles that travel across state lines, it may need to register under the International Registration Plan (IRP). This form helps establish a registration account and ensures compliance with interstate vehicle registration requirements.
  • Fuel Tax Reporting Forms - These forms are necessary for reporting fuel usage and taxes owed to the appropriate jurisdictions. They must be submitted periodically and detail the gallons of fuel purchased and used in each state.
  • Vehicle Registration Documents - For each qualified vehicle listed in the IFTA application, proof of registration is required. This includes the vehicle's registration certificate and, if applicable, a lease agreement for vehicles not registered in Florida.

Understanding these documents can streamline the application process and ensure compliance with the International Fuel Tax Agreement. Proper preparation and submission of these forms will help avoid delays and potential penalties.

Similar forms

  • Business License Application: Similar to the Florida IFTA Application, this document requires detailed business information, including ownership structure and contact details. Both forms ensure compliance with state regulations.
  • Employer Identification Number (EIN) Application: Both documents require the submission of a Federal Employer Identification Number (FEIN) for identification and tax purposes. This helps establish the business's legitimacy.
  • Vehicle Registration Form: Like the IFTA Application, this form collects information about vehicles operated by the business, including license plate numbers and vehicle identification numbers (VINs).
  • Power of Attorney Form: This document allows a designated agent to act on behalf of the business. Similar to the IFTA Application, it requires signatures and may need notarization for validation.
  • Business Tax Registration Form: This form collects information about the business for tax purposes, paralleling the IFTA Application's requirement for federal and state identification numbers.
  • Commercial Driver's License Application: Both applications require personal and business information, ensuring that the applicant meets necessary qualifications and regulations for operation.
  • International Registration Plan (IRP) Application: Similar in nature, this document registers commercial vehicles for interstate travel, requiring details about the business and its fleet, much like the IFTA Application.

Dos and Don'ts

When filling out the Florida IFTA Application form, there are specific actions you should take and others you should avoid. Below is a list to guide you through the process.

  • Do ensure that the business name is printed clearly and matches official documents.
  • Do provide your Federal Employer Identification Number (FEIN) accurately.
  • Do enter a valid physical address for your business; post office boxes are not acceptable.
  • Do include a reliable business telephone number and email address.
  • Do specify the type of business ownership correctly.
  • Don't forget to attach any necessary documents, such as corporation papers if applicable.
  • Don't use a service provider’s address as your mailing address.
  • Don't leave any required fields blank; incomplete applications can delay processing.
  • Don't neglect to sign the application, as this is crucial for its validity.

By following these guidelines, you can help ensure that your application is processed smoothly and efficiently.

Misconceptions

When it comes to the Florida IFTA Application form, there are several misconceptions that can lead to confusion for applicants. Here are eight common myths, along with clarifications to help you navigate the application process smoothly.

  • All businesses need an IFTA license. Not every business requires an IFTA license. Only those that operate qualified motor vehicles across state lines and meet specific criteria need to apply.
  • Filing the application is a one-time task. This is not true. Once you obtain your IFTA license, you must file quarterly fuel tax reports and renew your decals annually.
  • You can use a P.O. Box as your business address. This is a misconception. The application requires a physical address; P.O. Boxes are not acceptable.
  • The IFTA license is automatically renewed. In reality, you must actively renew your license and decals every year to remain compliant.
  • Only large companies need to worry about IFTA. This is misleading. Small businesses and independent operators who meet the criteria also need to apply for an IFTA license.
  • You don’t need to keep records once you file. This is incorrect. You must maintain accurate records of fuel purchases and mileage for tax reporting purposes.
  • All vehicles need to be registered in Florida to apply. This is not entirely accurate. If you have vehicles registered in other states, you can still apply, but you must provide proof of registration and additional information.
  • The application process is the same for all states. Each state has its own specific requirements and processes for the IFTA application. Florida has unique stipulations you must follow.

Understanding these misconceptions can help streamline your application process and ensure compliance with IFTA regulations. Always double-check the requirements and stay informed to avoid unnecessary complications.

Key takeaways

  • Ensure that the business name is accurately printed on the application. If the name differs from an individual's name, attach necessary documentation such as corporation papers.

  • Provide the Federal Employer Identification Number (FEIN) associated with your business. This number is essential for any inquiries regarding your account.

  • List both the physical address and mailing address for your business. The physical address must be a valid location in Florida, while the mailing address cannot belong to a service provider.

  • Include the business telephone number and email address to facilitate communication regarding your application.

  • Identify the contact person within your organization who will handle matters related to the IFTA account. Include their contact information as well.

  • Specify the type of business ownership, such as sole proprietorship or corporation, to clarify the legal structure of your business.

  • Be aware that the application is incomplete without a decal order and payment. Calculate the total fee based on the number of vehicles requiring decals and ensure payment is included.