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The Estes Express Bill of Lading form is a crucial document in the shipping process, serving multiple functions that facilitate the transportation of goods. This form is not negotiable and is typically used for straightforward shipments, providing essential information about the shipper, consignee, and the nature of the cargo. It includes fields for the shipper's and consignee's contact details, including phone numbers and email addresses, ensuring clear communication throughout the shipping process. Special instructions can be noted, particularly for hazardous materials, which require careful handling and emergency response protocols. The form also addresses payment terms, specifying whether freight charges are prepaid or collect, and outlines liability limitations for loss or damage, referencing applicable legal codes. Additionally, it allows for the request of Full Value Coverage, which provides extra protection for valuable shipments. The form is designed to be comprehensive, ensuring that all parties involved in the shipping process understand their responsibilities and the terms of service, thereby minimizing disputes and enhancing efficiency.

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UNIFORM STRAIGHT BILL OF LADING - Original - Not Negotiable

SHORT FORM (EXLA)

3901 W. Broad Street • Richmond, VA 23230

 

With Collect on Delivery shipments, the letters “COD” must appear before consignee’s

DATE

 

name or as otherwise provided in Item 429 of Estes Rules Tariff EXLA 105.

 

 

 

www.estes-express.com

-Enhanced Shipment Tracking

-Proof of Delivery Request

-Rate Quotation

- Online Pickup

and much more . . .

 

TO:

 

 

 

 

SHIPPER’S #

 

 

 

P.O. #

 

 

 

 

CONSIGNEE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CoNSIGNEE PhONE #

 

 

 

CoNSIGNEE EmAIL

 

 

 

 

STREET

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STREET

 

 

 

 

FOR PAYMENT BILL TO

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CITY, STATE, ZIP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FROM:

 

 

 

 

SPECIAL INSTRUCTIONS

 

 

 

 

 

 

 

 

 

 

 

 

SHIPPER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STREET

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hazardous Materials Emergency

 

 

 

 

 

 

 

 

 

 

 

 

STREET

 

 

 

 

Response Phone Number:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTE: Liability Limitation for loss or damage on this shipment may be

CITY, STATE, ZIP

 

 

 

 

 

 

applicable. See 49 U.S.C. § 14706 (c)(1)(A) and (B).

# Packages

HM†

Kind of Package, Description of Articles, Special Marks and Exceptions

 

 

*Weight (Sub. to Corr.)

Cl. or Rate

 

Ck. Column

 

Collect On Delivery

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C.O.D. Amount

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cash or Certified Check

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Consignee Check Accepted

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C.O.D. fee to

Shipper

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

be paid by

{Consignee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Freight charges are PREPAID

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

unless marked collect.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full Value

WARNING: Additional and/or maximum liability limitations or other restrictions may apply. Refer to Estes Rules

 

CHECK BOX IF COLLECT

 

 

 

Coverage

Tariff EXLA 105 for further details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTES: 1. Commodities requiring special or additional care or attention in handling or

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Shipper may request Full

 

Subject to Section 7 of Conditions, if this shipment is to

CHARGES ADVANCED

$

 

 

 

Value Coverage by

indicating

 

care. See Sec. 2(e) of NMFC Item 360. 2. The fiber boxes used for this shipment conform

be delivered to the consignee without recourse on

the

 

 

 

 

 

 

 

stowing must be so marked and packaged as to ensure safe transportation with ordinary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

the total amount requested here:

 

to the specifications set forth in the box maker’s certificate thereon, and all other

consignor, the consignor shall sign the following statement:

 

 

 

 

 

 

 

 

 

 

Shipper hereby requests Full Value

 

The carrier shall not make delivery of the shipment without

 

 

 

 

 

 

 

 

 

 

 

requirements of Consolidated Uniform or National Motor Freight Classification. 3. If the

 

 

 

 

 

 

 

 

 

Coverage in the total amount of:

 

payment of freight and all other lawful charges.

 

 

Received $

 

 

 

 

to apply

 

shipment moves between two ports by a carrier by water, the law requires that the Bill of

 

 

 

 

 

 

$_______________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lading state whether it is “carrier’s or shipper’s weight.”

 

 

 

 

 

 

 

 

 

in the prepayment of the charges on the

Refer to Estes Rules Tariff EXLA 105

RELEASED VALUE: $________________________; See Item 350, Section 4,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

property described hereof.

for further details.

 

 

Estes Rules Tariff EXLA 105.

 

 

 

 

 

 

 

 

 

 

 

 

 

(Signature of consignor)

 

 

RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between

 

carrier of all or any of said property over all or any portion of said route to destination and as to each party at

the carrier and shipper, if applicable, otherwise the rates, classifications and rules (See Estes Rules Tariff

 

any time interested in all or any of said property, that every service to be performed thereunder shall be subject

EXLA 105) that have been established by the carrier and are available to the shipper, on request; The property

 

to all the terms and conditions of the Uniform Bill of Lading set forth in the National Motor Freight Classification

described above, in apparent good order, except as noted (contents and condition of contents of packages

 

100-X and successive issues. Note: It is also agreed that the carrier will not be liable for any consequential

unknown) marked, consigned, and destined as shown above, which said carrier agrees to carry to destination, if

 

damages arising from the delay of delivery and carrier makes no guarantees concerning the delivery dates or

on its route, otherwise to deliver to another carrier on the route to destination. It is mutually agreed, as to each

 

times (Subject to terms and conditions of any applicable Guaranteed Service agreement).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SHIPPER CERTIFICATION

 

 

 

 

 

CARRIER CERTIFICATION

 

 

 

 

Shipper certifies by its signature, its agreement to all of the foregoing terms and conditions, and further

Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response

certifies that the above named materials are properly classified, described, packaged, marked and labeled,

information was made available and/or carrier has the DOT emergency response guidebook or equivalent

and are in proper condition for transportation according to the applicable regulations of the DOT.

document in the vehicle.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SHIPPER

 

 

 

 

Estes Express Lines-EXLA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AUTHORIZED SIGNATURE

 

 

DATE

AUTHORIZED SIGNATURE

 

 

 

 

 

 

 

DATE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

†Mark with “X” if appropriate to designate Hazardous Materials or Hazardous Substances as defined in the Department of Transportation Regulations governing the transportation of hazardous materials.

Thank you for

choosing Estes.

Place PRO Label Here

Place

Guaranteed

Sticker Here

PLTS STC /

PC and

LOOSE

 

 

 

EE-011 (REV 11/18) © 2018 Estes Express Lines 11/18-0290

➤ PDF File

Form Specifications

Fact Name Description
Type of Bill This is a Uniform Straight Bill of Lading, designated as Original and Not Negotiable.
Shipping Details The form includes sections for the shipper's and consignee's information, including contact details.
Collect on Delivery (COD) For COD shipments, "COD" must be noted before the consignee's name, as specified in Item 429 of Estes Rules Tariff EXLA 105.
Liability Limitations Liability limitations for loss or damage are outlined under 49 U.S.C. § 14706 (c)(1)(A) and (B).
Governing Law This form is governed by federal regulations and applicable state laws, including those in Virginia.

Estes Express Bill Of Lading: Usage Guidelines

Filling out the Estes Express Bill of Lading form is a crucial step in ensuring your shipment is processed correctly. This document serves as a receipt and contract between the shipper and the carrier. Completing it accurately helps to avoid delays and misunderstandings regarding your shipment. Follow these steps to ensure you fill out the form properly.

  1. Begin by entering the date at the top of the form.
  2. In the "TO" section, fill in the consignee's details:
    • Consignee Company Name
    • Consignee Phone Number
    • Consignee Email Address
    • Consignee Street Address
    • City, State, and ZIP Code
  3. In the "FROM" section, provide the shipper's information:
    • Shipper's Company Name
    • Shipper's Street Address
    • City, State, and ZIP Code
  4. If applicable, include any special instructions in the designated area.
  5. For payment details, indicate who is responsible for the freight charges by checking the appropriate box.
  6. List the number of packages being shipped and provide a description of the contents in the "Kind of Package, Description of Articles" section.
  7. Enter the weight of the shipment and any relevant classification or rate information.
  8. If this is a Collect on Delivery (C.O.D.) shipment, fill in the C.O.D. amount and check the box if necessary.
  9. For any special coverage or liability limitations, indicate the requested amount and check the relevant boxes.
  10. Sign and date the form in the "SHIPPER CERTIFICATION" section to confirm your agreement with the terms and conditions.
  11. Ensure that the carrier also signs and dates the "CARRIER CERTIFICATION" section, acknowledging receipt of the packages.

Once the form is complete, make sure to keep a copy for your records. This will be important for tracking your shipment and resolving any potential issues that may arise during transit.

Your Questions, Answered

What is the Estes Express Bill of Lading?

The Estes Express Bill of Lading is a crucial shipping document that serves as a receipt for goods and a contract between the shipper and the carrier. It outlines the details of the shipment, including the sender, recipient, and specific instructions regarding the handling and delivery of the items. This document is non-negotiable, meaning it cannot be transferred to another party.

What information is required on the Bill of Lading?

The Bill of Lading requires several key pieces of information. This includes the shipper's and consignee's names and addresses, contact information, and any special instructions. Additionally, details about the shipment itself, such as the number of packages, weight, and description of the contents, must be included. If applicable, it should also indicate if the shipment is a Collect on Delivery (COD) shipment.

What does "Collect on Delivery" mean?

Collect on Delivery (COD) is a service that allows the shipper to collect payment for the shipment at the time of delivery. The letters “COD” must be clearly indicated on the Bill of Lading before the consignee's name. This ensures that the carrier knows to collect the specified amount upon delivery. It is important to note that the consignee is responsible for paying the COD fee to the shipper.

Are there any liability limitations for loss or damage?

Yes, there are liability limitations for loss or damage on shipments. These limitations can vary based on the type of service and the specific terms outlined in the Estes Rules Tariff EXLA 105. It is essential to review these terms to understand the extent of coverage and any additional limitations that may apply. The Bill of Lading also allows shippers to request Full Value Coverage if they want greater protection for their shipment.

What should I do if my shipment contains hazardous materials?

If your shipment contains hazardous materials, you must mark the Bill of Lading appropriately. This includes indicating the presence of hazardous materials and providing an emergency response phone number. The shipper is responsible for ensuring that all materials are classified, described, packaged, marked, and labeled according to Department of Transportation (DOT) regulations. Failure to comply may lead to delays or refusal of shipment.

How do I request Full Value Coverage?

To request Full Value Coverage, the shipper must indicate the total amount of coverage desired on the Bill of Lading. This request should be made in accordance with Section 7 of the Conditions outlined in the document. It is important to ensure that the coverage amount aligns with the value of the shipment to provide adequate protection against loss or damage.

What happens if the shipment is delayed?

Delays in shipment can occur for various reasons, including weather, traffic, or other unforeseen circumstances. It is important to note that the carrier makes no guarantees regarding delivery dates. If a shipment is delayed, the carrier is generally not liable for any consequential damages that may arise from the delay. Shippers should plan accordingly and consider potential delays when scheduling their shipments.

Can I track my shipment?

Yes, Estes Express offers enhanced shipment tracking services. Shippers can monitor the status of their shipments online, providing peace of mind and allowing for better planning. Tracking information can be accessed through the Estes website, making it easier to stay updated on the delivery process.

What should I do if I have questions about my shipment?

If you have questions or concerns about your shipment, it is best to contact Estes Express directly. Their customer service team is equipped to assist with inquiries regarding the Bill of Lading, shipping procedures, and any other related matters. Having your Bill of Lading number handy can help expedite the process.

Common mistakes

  1. Missing Information: Failing to fill in all required fields can lead to delays. Ensure that the shipper’s and consignee’s names, addresses, and contact information are complete.

  2. Incorrect Weight: Providing inaccurate weight details can cause issues with billing and delivery. Always double-check the weight of your shipment before submission.

  3. Not Indicating COD: If your shipment is Collect on Delivery, the letters “COD” must be clearly marked. Omitting this can result in confusion and delays.

  4. Ignoring Special Instructions: If your shipment requires special handling, make sure to include specific instructions. Neglecting this can lead to mishandling of your package.

  5. Overlooking Liability Limitations: Be aware of liability limitations for loss or damage. Not understanding these can affect your shipment’s coverage in case of an issue.

Documents used along the form

The Estes Express Bill of Lading is a crucial document in the shipping process. However, several other forms and documents often accompany it to ensure smooth transportation and compliance with regulations. Below is a list of these essential documents.

  • Shipping Manifest: This document lists all the items being shipped, including quantities and descriptions. It serves as a summary of the shipment for both the shipper and the carrier.
  • Proof of Delivery (POD): This form provides evidence that the shipment was delivered to the consignee. It typically includes the recipient's signature and the delivery date.
  • Freight Invoice: This invoice outlines the charges associated with the shipment. It includes details such as freight rates, additional fees, and payment terms.
  • Rate Quotation: This document details the estimated costs for shipping based on weight, distance, and service level. It helps shippers understand potential expenses before confirming a shipment.
  • Hazardous Materials Declaration: If the shipment contains hazardous materials, this declaration is required. It provides information about the nature of the materials and ensures compliance with safety regulations.
  • Customs Declaration: For international shipments, this form is necessary for customs clearance. It declares the contents of the shipment and provides details for customs duties and taxes.
  • Delivery Receipt: This document is signed by the consignee upon receiving the shipment. It confirms that the items were received in good condition and as per the terms of the Bill of Lading.
  • Return Authorization Form: If items are being returned, this form authorizes the return process. It includes details about the items being returned and the reason for the return.

Each of these documents plays a vital role in the shipping process, ensuring that all parties involved have the necessary information to facilitate a successful transaction. Proper handling of these forms can prevent delays and disputes, making the shipping experience more efficient for everyone involved.

Similar forms

  • Uniform Bill of Lading: This document serves as a receipt for goods and a contract for transportation, similar to the Estes Express Bill of Lading. Both documents outline the responsibilities of the shipper and carrier.
  • Master Bill of Lading: Used in international shipping, it details the entire shipment and is issued by the freight forwarder. Like the Estes document, it acts as a contract and receipt.
  • House Bill of Lading: Issued by a freight forwarder to the shipper, this document serves a similar purpose to the Estes Bill of Lading but is specific to the freight forwarder's operations.
  • Air Waybill: This is a contract for air freight transport. It shares similarities with the Estes form in that it provides details about the shipment and serves as a receipt.
  • Shipping Receipt: This document acknowledges the receipt of goods for shipping. It functions similarly to the Estes Bill of Lading by confirming that the carrier has received the items.
  • Freight Bill: Issued by the carrier, this document provides a detailed account of charges for transportation services. Like the Estes Bill, it includes essential shipment details.
  • Delivery Receipt: This document confirms that goods have been delivered to the consignee. It parallels the Estes form as both provide proof of receipt and delivery.
  • Commercial Invoice: This document outlines the sale transaction and can serve as a shipping document. It shares similarities with the Estes Bill of Lading in detailing shipment contents and value.
  • Export Declaration: Required for international shipments, it provides details about the goods being exported. Like the Estes Bill, it documents important information about the shipment.
  • Customs Declaration: This document is used for clearing goods through customs. It contains information similar to the Estes Bill of Lading regarding the contents and value of the shipment.

Dos and Don'ts

When filling out the Estes Express Bill of Lading form, keep the following guidelines in mind:

  • Do ensure all fields are completed accurately to avoid delays.
  • Don't leave out important details such as consignee contact information.
  • Do indicate "COD" clearly if it applies to your shipment.
  • Don't forget to check the box if you are marking the shipment as collect.
  • Do specify any hazardous materials as required by regulations.
  • Don't use vague descriptions for the contents of the shipment.
  • Do review the liability limitations and coverage options available.
  • Don't overlook signing the document to certify agreement with the terms.
  • Do keep a copy of the completed Bill of Lading for your records.

Misconceptions

Understanding the Estes Express Bill of Lading form is essential for anyone involved in shipping. However, several misconceptions can lead to confusion. Here are five common misunderstandings:

  • It is a negotiable document. Many believe that the Bill of Lading can be transferred or sold to another party. In fact, the Estes Express Bill of Lading is marked as "Not Negotiable," meaning it cannot be transferred in this manner.
  • All shipments are automatically insured. Some assume that using this form guarantees insurance coverage for their shipments. While the form allows for Full Value Coverage requests, it does not automatically provide insurance unless specified.
  • Freight charges are always prepaid. There is a common belief that all shipments require prepaid freight charges. However, the Bill of Lading states that freight charges are prepaid unless marked as collect, which means shippers need to pay attention to this detail.
  • Hazardous materials are not addressed. Some may think that hazardous materials are not covered under this Bill of Lading. On the contrary, the form includes specific sections for indicating hazardous materials, ensuring compliance with safety regulations.
  • Delivery dates are guaranteed. A frequent misconception is that the carrier guarantees specific delivery dates. In reality, the carrier does not make such guarantees and emphasizes that delivery times are subject to various conditions.

Recognizing these misconceptions can help shippers use the Estes Express Bill of Lading form more effectively and avoid potential issues during the shipping process.

Key takeaways

When filling out the Estes Express Bill of Lading form, it's essential to be thorough and accurate. Here are some key takeaways to keep in mind:

  • Understand the Purpose: The Bill of Lading serves as a contract between the shipper and the carrier, detailing the shipment's specifics.
  • Correct Information: Ensure that all information, such as shipper and consignee details, is accurate to avoid delivery issues.
  • COD Shipments: For Collect on Delivery shipments, clearly mark “COD” before the consignee’s name.
  • Special Instructions: Include any special handling instructions to ensure the shipment is treated appropriately.
  • Weight and Packages: Accurately note the number of packages and their weight, as this impacts shipping costs.
  • Liability Limitations: Be aware of liability limitations for loss or damage, as specified in the relevant statutes.
  • Payment Terms: Clearly indicate whether freight charges are prepaid or collect to avoid confusion.
  • Hazardous Materials: If applicable, mark the shipment as containing hazardous materials and provide necessary documentation.
  • Signatures Required: Both the shipper and carrier must sign the form to acknowledge agreement to the terms.
  • Keep Copies: Retain copies of the Bill of Lading for your records, as it serves as proof of shipment.

By following these guidelines, you can ensure a smoother shipping process with Estes Express. Always double-check the completed form before submission to prevent any potential delays or issues.