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The DHL Waybill form serves as a crucial document for both shippers and receivers in the shipping process. This non-negotiable air waybill outlines essential details that facilitate the smooth transportation of packages across domestic and international borders. Key sections of the form include information about the payer account, shipment insurance options, and the sender and recipient's contact details. Additionally, it captures shipment specifics such as the total number of packages, weight, and dimensions, which are vital for calculating shipping costs. The form also requires a full description of the contents, which is particularly important for customs purposes. Shippers must be aware of the various service options available, including express delivery and special handling requests. Furthermore, the agreement section highlights the shipper’s consent to DHL’s terms and conditions, ensuring both parties understand their responsibilities and liabilities. By carefully completing the DHL Waybill, shippers can help ensure their packages reach their destination efficiently and without unnecessary delays.

Document Preview

Track this shipment via the DHL Web Site : http://www.dhl.com

ORIGIN

Shipment Air Waybill

(Non negotiable)

1Payer account number and insurance details

 

Charge to

Shipper

Receiver

3rd party

 

Cash

 

 

 

 

 

001-158545-85

 

Cheque

 

Payer Account No. ______________________________________________________

 

Credit Card

 

Shipment Insurance see reverse

 

Not

all payment

 

Yes Insured value (in local currency)

 

 

1200

options are available

 

in

all

countries.

DESTINATION CODE

8Services

Domestic

International

International

European

Document

Non-Document

Union

 

Not all Services are available to and from all locations

GREY SECTIONS FOR DHL

- (213750) VERSION 1 3rd proof

For more information see DHL Web Site or call your local DHL office

2 From (Shipper)

Shipper’s account number

 

Contact name

 

 

 

258-85695

 

John Kirkwood

 

 

 

Shipper’s reference (up to 32 characters but only first 12 will be shown on invoice)

AB-20071223-589X

Company name

Magnolia Hall

Address

8515 Haven Wood Trail

GA 30076

Roswell

United States Of America

Postcode/Zip Code (required)

 

Phone, Fax or E-mail (required)

 

GA 30076

 

+1 258 585 965

 

 

 

3To (Receiver)

Company name

Alfreds Futterkiste

Delivery address

 

DHL cannot deliver to a PO Box

 

 

 

Obere Str. 57

12209

Berlin

Germany

258-85695

4 Shipment details

Total number

Total Weight

Pieces

Dimensions in cm

of packages

 

Length Width Height

 

 

 

 

9

 

 

 

 

 

@

x

x

 

 

 

 

kg

 

gr

 

@

x

x

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

@

x

x

 

 

 

 

 

 

 

 

 

@

x

x

5Full description of contents

Give content and quantity

6Non-Document Shipments Only (Customs Requirement)

Attach the original and four copies of a Proforma or Commercial invoice

Shipper’s VAT/GST number

Receiver’s VAT/GST or Shipper’s EIN/SSN

 

 

 

 

 

 

 

 

 

 

Declared Value for Customs

 

Harmonised Commodity Code if applicable

 

(as on commercial/proforma invoice)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TYPE OF EXPORT

Permanent

Repair / Return

Temporary

 

 

 

 

 

 

 

Destination duties/taxes If left blank receiver pays duties/taxes

Express 9 (10.30 to the USA)

Express 12

Express / Worldwide

Express Envelope

Other ..............................................................

Optional Services (extra charges may apply)

Saturday Delivery

Special Pick-Up

Delivery Notification

 

 

Other

 

 

 

 

 

 

 

DHL Global Mail

 

 

 

GMB Priority

GMB Standard

Other

 

 

 

DIMENSIONAL/CHARGEABLE WEIGHT

kg

 

gr

 

 

 

 

CHARGES

 

 

 

Services

 

 

 

Other

 

 

 

Insurance

 

 

 

VAT

 

 

 

 

 

 

CURRENCY

TOTAL

 

 

 

 

 

TRANSPORT COLLECT STICKER No.

PAYMENT DETAILS (Cheque, Card No.)

No. :

USE ONLY

Origin copy

DHL EXPRESS - 06-07 - P1 - EUEE

PARAGON - EUEE3pt0607DR

Postcode/Zip Code (required)

 

Country

 

 

 

 

 

 

 

 

12209

 

 

Germany

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact person

 

 

Phone, Fax or E-mail (required)

 

 

 

 

 

 

 

Maria Anders

+33 (0)258 585 965

 

 

 

 

 

 

 

Receiver

Shipper

Other

specify approved account number

 

 

 

7Shipper’s agreement (Signature required)

Unless otherwise agreed in writing, I/we agree that DHL’s Terms and Conditions of Carriage are all the terms of the contract between me/us and DHL and (1) such Terms and Conditions and, where applicable, the Warsaw Convention limits and/or excludes DHL’s liability for loss, damage or delay and (2) this shipment does not contain cash or dangerous goods (see reverse).

 

 

 

 

 

Signature

 

Date

/

/

 

 

 

 

 

 

 

 

 

 

TypeExpires

Picked up by

Route No.

TimeDate

Track this shipment via the DHL Web Site : http://www.dhl.com

ORIGIN

Shipment Air Waybill

(Non negotiable)

1Payer account number and insurance details

DESTINATION CODE

 

Charge to

Shipper

Receiver

3rd party

 

 

 

 

001-158545-85

 

Payer Account No. ______________________________________________________

 

Shipment Insurance see reverse

 

 

Yes Insured value (in local currency)

1200

Cash

Cheque

Credit Card

Not all payment options are available in all countries.

8Services

Domestic International International European

Document Non-Document Union

Not all Services are available to and from all locations

Express 9 (10.30 to the USA)

2

 

From (Shipper)

 

258-85695

Shipper’s account number

Contact name

 

258-85695

John Kirkwood

4 Shipment details

 

 

 

 

Express 12

Express / Worldwide

Express Envelope

Shipper’s reference (up to 32 characters but only first 12 will be shown on invoice)

AB-20071223-589X

Company name

Magnolia Hall

Address

8515 Haven Wood Trail

Total number

of packages

9

Total Weight

kggr

Dimensions in cm

Pieces Length Width Height

@

x

x

@

x

x

@

x

x

@

x

x

 

 

Other

 

 

Optional Services (extra charges may apply)

 

 

Saturday Delivery

Special Pick-Up

 

 

Delivery Notification

 

 

 

 

Other

 

 

 

 

 

 

 

 

 

DHL Global Mail

 

 

 

 

 

GMB Priority

GMB Standard

Other

 

 

 

 

 

 

 

 

 

 

DIMENSIONAL/CHARGEABLE WEIGHT

PARAGON - EUEE3pt0607DR - (213750) VERSION 1 3rd proof

GA 30076

Roswell

United States Of America

Postcode/Zip Code (required)

 

Phone, Fax or E-mail (required)

 

 

 

GA 30076

 

+1 258 585 965

 

 

 

 

 

 

 

 

 

3

 

To (Receiver)

 

 

Alfreds Futterkiste

Obere Str. 57

12209

Berlin

Germany

 

 

 

 

 

 

 

 

 

Postcode/Zip Code (required)

 

Country

 

 

 

 

 

 

 

 

 

 

 

12209

 

 

 

Germany

 

 

 

 

 

 

 

 

 

 

Contact person

 

 

Phone, Fax or E-mail (required)

 

 

 

 

 

 

 

 

 

 

Maria Anders

+33 (0)258 585 965

 

5Full description of contents

Give content and quantity

6Non-Document Shipments Only (Customs Requirement)

Attach the original and four copies of a Proforma or Commercial invoice

 

Shipper’s VAT/GST number

 

Receiver’s VAT/GST or Shipper’s EIN/SSN

 

 

 

 

 

Declared Value for Customs

 

Harmonised Commodity Code if applicable

 

 

 

(as on commercial/proforma invoice)

 

 

 

 

 

 

 

 

 

 

 

TYPE OF EXPORT

Permanent

 

Repair / Return

Temporary

 

 

 

 

 

Destination duties/taxes If left blank receiver pays duties/taxes

 

 

Receiver

Shipper

Other

specify approved account number

 

 

 

 

 

 

 

7Shipper’s agreement (Signature required)

Unless otherwise agreed in writing, I/we agree that DHL’s Terms and Conditions of Carriage are all the terms of the contract between me/us and DHL and (1) such Terms and Conditions and, where applicable, the Warsaw Convention limits and/or excludes DHL’s liability for loss, damage or delay and (2) this shipment does not contain cash or dangerous goods (see reverse).

Signature

Date

/

/

 

 

 

 

kg

gr

Consignee

 

 

 

CHARGES

 

 

 

 

/

Services

 

 

Other

 

 

Parcel

Insurance

 

 

 

 

copy

VAT

 

 

 

 

 

 

 

 

 

CURRENCY

TOTAL

 

 

 

 

 

 

TRANSPORT COLLECT STICKER No.

PAYMENT DETAILS (Cheque, Card No.)

No. :

TypeExpires

Picked up by

Route No.

TimeDate

DHL EXPRESS - 06-07 - P2 - EUEE

Track this shipment via the DHL Web Site : http://www.dhl.com

ORIGIN

Shipment Air Waybill

(Non negotiable)

1Payer account number and insurance details

DESTINATION CODE

 

Charge to

Shipper

Receiver

3rd party

 

 

 

 

001-158545-85

 

Payer Account No. ______________________________________________________

 

Shipment Insurance see reverse

 

 

Yes Insured value (in local currency)

1200

Cash

Cheque

Credit Card

Not all payment options are available in all countries.

8Services

Domestic International International European

Document Non-Document Union

Not all Services are available to and from all locations

- (213750) VERSION 1 3rd proof

For more information see DHL Web Site or call your local DHL office

2 From (Shipper)

Shipper’s account number

 

Contact name

 

 

 

258-85695

 

John Kirkwood

 

 

 

Shipper’s reference (up to 32 characters but only first 12 will be shown on invoice)

AB-20071223-589X

Company name

Magnolia Hall

Address

8515 Haven Wood Trail

GA 30076

Roswell

United States Of America

Postcode/Zip Code (required)

 

Phone, Fax or E-mail (required)

 

GA 30076

 

+1 258 585 965

 

 

 

3To (Receiver)

Company name

Alfreds Futterkiste

Delivery address

 

DHL cannot deliver to a PO Box

 

 

 

Obere Str. 57

12209

Berlin

Germany

258-85695

4 Shipment details

Total number

Total Weight

Pieces

Dimensions in cm

of packages

 

Length Width Height

 

 

 

 

9

 

 

 

 

 

@

x

x

 

 

 

 

kg

 

gr

 

@

x

x

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

@

x

x

 

 

 

 

 

 

 

 

 

@

x

x

5Full description of contents

Give content and quantity

6Non-Document Shipments Only (Customs Requirement)

Attach the original and four copies of a Proforma or Commercial invoice

Shipper’s VAT/GST number

Receiver’s VAT/GST or Shipper’s EIN/SSN

 

 

 

 

 

 

 

 

 

 

Declared Value for Customs

 

Harmonised Commodity Code if applicable

 

(as on commercial/proforma invoice)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TYPE OF EXPORT

Permanent

Repair / Return

Temporary

 

 

 

 

 

 

 

Destination duties/taxes If left blank receiver pays duties/taxes

Express 9 (10.30 to the USA)

Express 12

Express / Worldwide

Express Envelope

Other ..............................................................

Optional Services (extra charges may apply)

Saturday Delivery

Special Pick-Up

Delivery Notification

 

 

Other

 

 

 

 

 

 

 

DHL Global Mail

 

 

 

GMB Priority

GMB Standard

Other

 

 

 

DIMENSIONAL/CHARGEABLE WEIGHT

kg

 

gr

 

 

 

 

CHARGES

 

 

 

Services

 

 

 

Other

 

 

 

Insurance

 

 

 

VAT

 

 

 

 

 

 

CURRENCY

TOTAL

 

 

 

 

 

TRANSPORT COLLECT STICKER No.

PAYMENT DETAILS (Cheque, Card No.)

No. :

Shipper’s copy

DHL EXPRESS - 06-07 - P1 - EUEE

PARAGON - EUEE3pt0607DR

Postcode/Zip Code (required)

 

Country

 

 

 

 

 

 

 

 

12209

 

 

Germany

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact person

 

 

Phone, Fax or E-mail (required)

 

 

 

 

 

 

 

Maria Anders

+33 (0)258 585 965

 

 

 

 

 

 

 

Receiver

Shipper

Other

specify approved account number

 

 

 

7Shipper’s agreement (Signature required)

Unless otherwise agreed in writing, I/we agree that DHL’s Terms and Conditions of Carriage are all the terms of the contract between me/us and DHL and (1) such Terms and Conditions and, where applicable, the Warsaw Convention limits and/or excludes DHL’s liability for loss, damage or delay and (2) this shipment does not contain cash or dangerous goods (see reverse).

 

 

 

 

 

Signature

 

Date

/

/

 

 

 

 

 

 

 

 

 

 

TypeExpires

Picked up by

Route No.

TimeDate

DHL EXPRESS

TERMS AND CONDITIONS

OF CARRIAGE

(”Terms and Conditions”)

1. Customs, Exports and Imports

DHL may perform any of the following activities on Shipper’s behalf in order to provide its services to Shipper: (1) complete any documents, amend product or service codes, and pay any duties or taxes required under applicable laws and regulations, (2) act as Shipper’s forwarding agent for customs and export control purposes and as Receiver solely for the purpose of designating a customs broker to perform customs clearance and entry and (3) redirect the Shipment to Receiver’s import broker or other address upon request by any person who DHL believes in its reasonable opinion to be authorised.

IMPORTANT NOTICE

When ordering DHL’s services you, as ”Shipper”, are agreeing, on your behalf and on behalf of anyone else with an interest in the Shipment, that the Terms and Conditions shall apply from the time that DHL accepts the Shipment unless otherwise agreed in writing by an authorised officer of DHL. Your statutory rights and entitlements under any defined service feature (for which additional payment has been made) are not affected.

”Shipment” means all documents or parcels that travel under one waybill and which may be carried by any means DHL chooses, including air, road or any other carrier. A ”waybill” shall include any label produced by DHL automated systems, air waybill, or consignment note and shall incorporate these Terms and Conditions. Every Shipment is transported on a limited liability basis as provided herein. If Shipper requires greater protection, then insurance may be arranged at an additional cost. (Please see below for further information). ”DHL” means any member of the DHL Express Network.

9. Delayed Shipments

DHL will make every reasonable effort to deliver the Shipment accor- ding to DHL’s regular delivery schedules, but these are not guaranteed and do not form part of the contract. DHL is not liable for any damages or loss caused by delays.

10. Circumstances beyond DHL’s control

DHL is not liable for any loss or damage arising out of circumstances beyond DHL’s control.These include but are not limited to: -”Act of God”- e.g. earthquake, cyclone, storm, flood, fog; ”Force Majeure” - e.g. war, plane crash or embargo; any defect or characteristic related to the nature of the Shipment, even if known to DHL; riot or civil commotion; any act or omission by a person not employed or contracted by DHL e.g. Shipper, Receiver, third party, customs or other government official; industrial action; and electrical or magnetic damage to, or erasure of, electronic or photographic images, data or recordings.

11. Warsaw Convention

If the Shipment is transported by air and involves an ultimate destination or stop in a country other than the country of departure, the Warsaw Convention, if applicable, governs and in most cases limits

EUEE3pt0607DR

2. Unacceptable Shipments

Shipper agrees that its Shipment is acceptable for transportation and is deemed unacceptable if:

it is classified as hazardous material, dangerous goods, prohibited or restricted articles by IATA (International Air Transport Association), ICAO (International Civil Aviation Organisation), any applicable government department or other relevant organisation;

no customs declaration is made when required by applicable customs regulations; or

DHL decides it cannot transport an item safely or legally (such items include but are not limited to: animals, bullion, currency, bearer form negotiable instruments, precious metals and stones, firearms, parts thereof and ammunition, human remains, pornography and illegal narcotics/drugs).

3. Deliveries & Undeliverables

Shipments cannot be delivered to PO boxes or postal codes. Shipments are delivered to the Receiver’s address given by Shipper (which in the case of mail services shall be deemed to be the first receiving postal service) but not necessarily to the named Receiver personally. Shipments to addresses with a central receiving area will be delivered to that area. If Receiver refuses delivery or to pay for delivery, or the Shipment is deemed to be unacceptable, or it has been undervalued for customs purposes, or Receiver cannot be reasonably identified or located, DHL shall use reasonable efforts to return the Shipment to Shipper at Shipper’s cost, failing which the Shipment may be released, disposed of or sold by DHL without incurring any liability whatsoever to Shipper or anyone else, with the proceeds applied against service charges and related administrative costs and the balance of the proceeds of a sale to be returned to Shipper.

4. Inspection

DHL has the right to open and inspect a Shipment without prior notice to Shipper.

5. Shipment Charges & Billing

DHL’s Shipment charges are calculated according to the higher of actual or volumetric weight and any Shipment may be re-weighed and re-measured by DHL to confirm this calculation. Shipper shall pay or reimburse DHL for all Shipment charges, storage charges, duties and taxes owed for services provided by DHL or incurred by DHL on Shipper’s or Receiver’s or any third party’s behalf and all claims, damages, fines and expenses incurred if the Shipment is deemed

unacceptable for transport as described in Section 2.

6. DHL’s Liability

DHL contracts with Shipper on the basis that DHL’s liability is strictly limited to direct loss only and to the per kilo/lb limits in this Section 6. All other types of loss or damage are excluded (including but not limited to lost profits, income, interest, future business), whether such loss or damage is special or indirect, and even if the risk of such loss or damage was brought to DHL’s attention before or after acceptance of the Shipment since special risks can be insured by Shipper. If a Shipment combines carriage by air, road or other mode of transport, it shall be presumed that any loss or damage occurred during the air period of such carriage unless proven otherwise. DHL’s liability in respect of any one Shipment transported, without prejudice to Sections 7-11, is limited to its actual cash value and shall not exceed the greater of $US 100 or:

$US 20.00/kilogram or $US 9.07/lb for Shipments transported by air or other non-road mode of transportation; or

$US 10.00/kilogram or $US 4.54/lb for Shipments transported by road (not applicable to the US).

Claims are limited to one claim per Shipment settlement of which will be full and final settlement for all loss or damage in connection therewith. If Shipper regards these limits as insufficient it must make a special declaration of value and request insurance as described in Clause 8 (Shipment Insurance) or make its own insurance arrangements, failing which Shipper assumes all risks of loss or damage.

7. Time Limits for Claims

All claims must be submitted in writing to DHL within thirty (30) days from the date that DHL accepted the Shipment, failing which DHL shall have no liability whatsoever.

8. Shipment Insurance*

DHL can arrange insurance for Shipper covering the actual cash value in respect of loss of or physical damage to the Shipment, provided the Shipper completes the insurance section on the front of the waybill or requests it via DHL’s automated systems and pays the applicable premium. Shipment insurance does not cover indirect loss or damage, or loss or damage caused by delays.

*Not available for mail services

DHL’s liability for loss or damage.

12. Shipper’s Warranties and Indemnity

Shipper shall indemnify and hold DHL harmless for any loss or damage arising out of Shipper’s failure to comply with any applicable laws or regulations and for Shipper’s breach of the following warranties and representations:

all information provided by Shipper or its representatives is complete and accurate;

the Shipment was prepared in secure premises by Shipper’s employees;

Shipper employed reliable staff to prepare the Shipment;

Shipper protected the Shipment against unauthorised interference during preparation, storage and transportation to DHL;

the Shipment is properly marked and addressed and packed to ensure safe transportation with ordinary care in handling;

all applicable customs, import, export and other laws and regulations have been complied with; and

the waybill has been signed by Shipper’s authorised representative and the Terms and Conditions constitute binding and enforceable obligations of Shipper.

13. Routing

Shipper agrees to all routing and diversion, including the possibility that the Shipment may be carried via intermediate stopping places.

14. Governing Law

Any dispute arising under or in any way connected with theseTerms and Conditions shall be subject, for the benefit of DHL, to the non-exclusive jurisdiction of the courts of, and governed by the law of, the country of origin of the Shipment and Shipper irrevocably submits to such jurisdiction, unless contrary to applicable law.

15. Severability

The invalidity or unenforceability of any provision shall not affect any other part of theseTerms and Conditions.

Form Specifications

Fact Name Description
Non-Negotiable The DHL Waybill form is non-negotiable, meaning it cannot be transferred to another party.
Payment Options Various payment options are available, including cash, credit card, and cheque. However, not all options are available in every country.
Customs Requirements For non-document shipments, the shipper must attach a Proforma or Commercial invoice along with four copies.
Governing Law Disputes related to the Waybill are governed by the law of the country of origin of the shipment.

Dhl Waybill: Usage Guidelines

Completing the DHL Waybill form is essential for ensuring your shipment is processed correctly. After filling out the form, it will be submitted to DHL for processing. Be sure to provide accurate information to avoid any delays or issues with your shipment.

  1. Locate the DHL Waybill form, either online or in print.
  2. Fill in the Payer Account Number and indicate the payment method (Shipper, Receiver, or 3rd party).
  3. Specify whether you require Shipment Insurance and enter the insured value in local currency.
  4. Complete the From (Shipper) section with your account number, contact name, reference, company name, address, postcode/zip code, and phone or email.
  5. In the To (Receiver) section, provide the company name, delivery address (not a PO Box), postcode/zip code, country, contact person, and phone or email.
  6. Detail the Shipment Details, including the total number of packages, total weight, and dimensions (length, width, height) in centimeters.
  7. Provide a Full Description of Contents, including the content type and quantity.
  8. If applicable, complete the Non-Document Shipments Only section, including customs requirements and any necessary invoices.
  9. Select any Optional Services you may need, such as Saturday delivery or special pick-up.
  10. Fill out the Payment Details section, including any cheque or card information.
  11. Sign and date the Shipper’s Agreement to confirm acceptance of DHL's Terms and Conditions.

Your Questions, Answered

What is a DHL Waybill form?

The DHL Waybill form is a crucial document used for shipping packages through DHL. It serves as a contract between the shipper and DHL, detailing the shipment's origin, destination, and contents. The form includes essential information such as sender and receiver details, payment options, and shipment specifics. It is non-negotiable and must be completed accurately to ensure smooth processing of the shipment.

How do I fill out the DHL Waybill form?

To fill out the DHL Waybill form, start by providing the shipper's information, including the account number, contact name, and address. Next, enter the receiver's details, ensuring that the delivery address does not include a PO Box. Specify the shipment details, including the total number of packages, weight, dimensions, and a full description of the contents. Finally, choose the payment method and sign the agreement, confirming acceptance of DHL’s terms and conditions.

What payment options are available on the DHL Waybill form?

Payment options on the DHL Waybill form typically include cash, cheque, credit card, or charging to a DHL account. However, it is important to note that not all payment options may be available in every country. Always check the specific options applicable to your location when completing the form.

Can I use the DHL Waybill form for international shipments?

Yes, the DHL Waybill form is suitable for both domestic and international shipments. When shipping internationally, ensure that you provide all necessary customs information, including the declared value for customs and any required invoices. This will help facilitate the customs clearance process for your shipment.

What should I do if I need to insure my shipment?

If you wish to insure your shipment, you must indicate this on the DHL Waybill form by checking the appropriate box and specifying the insured value in local currency. Shipment insurance can provide coverage for loss or damage during transit, but it is important to note that it does not cover indirect losses or delays.

What happens if my shipment is delayed?

While DHL strives to deliver shipments according to their regular schedules, delays can occur due to various factors, such as weather conditions or customs processing. DHL does not guarantee delivery times and is not liable for damages or losses caused by delays. If your shipment is delayed, you can track its status online via the DHL website.

Is it necessary to provide a signature on the DHL Waybill form?

Yes, a signature is required on the DHL Waybill form. By signing, you agree to DHL’s Terms and Conditions of Carriage, which outline your responsibilities as a shipper and DHL's liability. This signature confirms that you have provided accurate information and that the shipment does not contain prohibited items.

Common mistakes

  1. Incorrect Address Information: Failing to provide the complete and accurate delivery address can lead to delays or failed deliveries. Make sure to include all necessary details, such as street name, number, city, and postal code.

  2. Missing Required Fields: Some fields are mandatory, like the postcode/zip code and contact information. Leaving these blank can result in processing delays. Always double-check that all required sections are filled out.

  3. Inaccurate Shipment Details: Providing incorrect weight, dimensions, or quantity of packages can lead to issues with customs or additional charges. Be precise when entering these details to avoid complications.

  4. Not Signing the Agreement: Forgetting to sign the waybill can invalidate the shipment. Ensure that you sign and date the document, confirming your agreement to DHL’s terms and conditions.

Documents used along the form

The DHL Waybill form is a crucial document for shipping items through DHL. However, it is often accompanied by several other forms and documents to ensure smooth processing and compliance with regulations. Below is a list of commonly used forms that complement the DHL Waybill.

  • Commercial Invoice: This document details the goods being shipped, including their value and description. It is essential for customs clearance and may be required for international shipments.
  • Proforma Invoice: Similar to a commercial invoice, this document serves as a preliminary bill of sale. It is often used for customs purposes when the final sale has not yet occurred.
  • Export Declaration: Required for certain shipments, this document provides information about the goods being exported. It is necessary for compliance with export regulations.
  • Shipper's Letter of Instruction: This letter provides specific instructions to DHL regarding the shipment, including handling and delivery preferences.
  • Customs Power of Attorney: This form allows DHL or a customs broker to act on behalf of the shipper in customs matters, facilitating the clearance process.
  • Certificate of Origin: This document certifies the origin of the goods being shipped. It may be required by customs authorities in the destination country.
  • Insurance Certificate: If the shipment is insured, this document provides proof of insurance coverage for the goods during transit.

Utilizing these documents alongside the DHL Waybill ensures compliance with legal requirements and facilitates the efficient movement of goods. Each form serves a specific purpose in the shipping process, helping to prevent delays and complications.

Similar forms

  • Bill of Lading: Similar to the DHL Waybill, a Bill of Lading serves as a document of title, a receipt for goods, and a contract for transportation. Both documents are crucial in international shipping, detailing the sender, receiver, and description of the goods being transported.
  • Proforma Invoice: This document outlines the details of a shipment, including the value and description of goods. Like the DHL Waybill, it is often required for customs clearance and provides essential information about the shipment.
  • Commercial Invoice: A Commercial Invoice is used for international trade and includes details about the transaction. Similar to the DHL Waybill, it is essential for customs purposes and outlines the value of goods being shipped.
  • Air Waybill: The Air Waybill is a transport document that serves a similar purpose to the DHL Waybill. It provides details of the shipment and is a contract between the shipper and the airline for the transportation of goods.
  • Customs Declaration: This document is essential for international shipments, as it provides customs authorities with information about the contents of the shipment. Like the DHL Waybill, it helps facilitate the customs clearance process.
  • Shipping Label: A Shipping Label is a simpler document that contains the recipient's address and tracking information. While less detailed than the DHL Waybill, it is crucial for ensuring that packages reach their intended destination.
  • Delivery Receipt: This document serves as proof of delivery and is signed by the recipient upon receipt of goods. Similar to the DHL Waybill, it confirms that the shipment has been delivered as agreed.
  • Export Declaration: Required for shipments leaving a country, this document provides details about the goods being exported. It shares similarities with the DHL Waybill in that both are necessary for compliance with customs regulations.
  • Return Merchandise Authorization (RMA): An RMA is used when goods are returned to the seller. It includes information similar to the DHL Waybill, such as the reason for return and details about the original shipment.

Dos and Don'ts

When filling out the DHL Waybill form, it’s important to follow certain guidelines to ensure your shipment goes smoothly. Here’s a list of things you should and shouldn’t do:

  • Do double-check all information before submitting the form.
  • Do provide accurate contact details for both the shipper and receiver.
  • Do indicate the total weight and dimensions of the package clearly.
  • Do ensure that the shipment complies with all customs regulations.
  • Don’t leave any mandatory fields blank, especially the postcode/zip code.
  • Don’t attempt to ship prohibited items, such as hazardous materials or cash.
  • Don’t forget to sign the agreement section; an unsigned form may delay your shipment.

Misconceptions

  • Misconception 1: The DHL Waybill is a negotiable document.

    In reality, the DHL Waybill is a non-negotiable document. This means that it cannot be transferred to another party for ownership of the shipment.

  • Misconception 2: All payment options are available worldwide.

    Not all payment methods are accepted in every country. It's important to check the specific options available for your shipment's origin and destination.

  • Misconception 3: DHL delivers to PO Boxes.

    DHL does not deliver to PO Boxes. Shipments must be sent to a physical address for successful delivery.

  • Misconception 4: Insurance is automatically included with every shipment.

    Insurance is not automatically included. Shippers must specifically request it and pay any applicable premiums for coverage.

  • Misconception 5: All services are available to and from all locations.

    This is incorrect. Certain services may not be available for specific routes, so it's advisable to verify service availability for your shipment.

  • Misconception 6: The waybill can be filled out incorrectly without consequences.

    Filling out the waybill incorrectly can lead to delays or issues with customs. Accurate information is crucial for smooth processing.

  • Misconception 7: DHL is liable for all damages or losses during shipment.

    DHL's liability is limited and does not cover all types of loss or damage. Understanding the terms of liability is essential for shippers.

  • Misconception 8: There are no restrictions on what can be shipped.

    There are strict regulations on what can be transported. Items classified as hazardous or illegal cannot be shipped.

  • Misconception 9: The shipment will be delivered on time, regardless of circumstances.

    While DHL strives for timely delivery, they are not liable for delays caused by factors beyond their control, such as weather or customs issues.

Key takeaways

  • Understand the Purpose: The DHL Waybill form serves as a non-negotiable document that outlines the details of your shipment.
  • Complete All Required Fields: Ensure that you fill in all necessary information, including sender and recipient details, to avoid delays.
  • Payment Options: Choose from various payment methods, such as cash, credit card, or cheque. Note that not all options may be available in every country.
  • Insurance Coverage: Consider selecting shipment insurance for added protection. You must indicate the insured value in local currency on the form.
  • Service Selection: Specify whether your shipment is domestic or international and choose the appropriate service level, such as Express or Standard.
  • Customs Documentation: For non-document shipments, attach the required invoices and provide necessary customs information, including VAT/GST numbers.
  • Signature Requirement: The shipper's signature is mandatory, indicating agreement to DHL's terms and conditions.
  • Review Before Submission: Double-check all entries for accuracy to minimize the risk of issues during transit.
  • Track Your Shipment: Use the provided tracking link to monitor your shipment's status throughout the delivery process.