Blank Da 1380 PDF Form

What is the DA 1380 form used for?

The DA 1380 form, officially known as the Army Reserve Record of Individual Performance of Reserve Duty Training, is used to document the performance of Reserve training and other authorized duties. This form helps ensure that Soldiers receive the appropriate retirement points for their service, whether they are paid or non-paid duties. It serves as an official record that is submitted to the appropriate pay channels or the Army Human Resources Command (AHRC).

Who is responsible for preparing the DA 1380 form?

Preparation of the DA 1380 form falls to different individuals depending on the context. For training projects approved by AHRC, the chief of the proponent agency is responsible. If attending a professional or trade convention, the designated military representative will prepare the form. For training in an attached status, the commanding officer of the unit of attachment will handle it. Soldiers training with another service need to complete most items and then obtain the signature of an authorized official from their unit.

When should the DA 1380 form be prepared?

The DA 1380 form should be prepared by the last day of each duty month. This ensures that all training and duties performed during that month are accurately recorded and submitted in a timely manner. Adhering to this timeline helps facilitate the processing of retirement points and ensures that Soldiers receive credit for their service.

What information is required on the DA 1380 form?

When filling out the DA 1380, several key pieces of information are required. This includes the Soldier's name, grade, branch, assigned organization, and the specific duties performed. Additionally, the form requires details about the dates of service, hours worked, and the nature of the duties. The individual completing the form must also provide the signature of an officer who can verify the duties performed.

How do I determine the type of duty performed on the DA 1380?

To indicate the type of duty performed, you will check the appropriate box on the form. The options include "Equivalent," "Suitable," "ATA," "ATADL," or "Other." It's essential to cite the correct documentary authority for the training reported, which can be found in Table 2-3 of AR 140-185. If the form covers multiple types of duties, list them separately for clarity.

What happens after the DA 1380 form is submitted?

Once the DA 1380 form is submitted, it undergoes validation by either the Defense Finance and Accounting Service (DFAS) for paid duties or AHRC for non-paid duties. After validation, retirement points are awarded based on the documented service. The form must then be filed according to AR 25-400-2 and submitted to the Soldier's Army Military Human Resource Record (AMHRR) as per AR 600-8-104.

Can the DA 1380 form be used for training outside of regular duty hours?

Yes, the DA 1380 form is specifically designed to document training that occurs outside of regular Inactive Duty Training (IDT) battle assemblies. This includes equivalent duties performed by Soldiers assigned to various units, as well as training with other services. It's crucial to accurately record these activities to ensure that Soldiers receive the appropriate credit for their service.

What should I do if I have questions about filling out the DA 1380 form?

If you have questions while filling out the DA 1380 form, it’s best to consult your unit’s administrative personnel or the designated records manager. They can provide guidance on specific items and ensure that you are following the correct procedures. Additionally, referencing AR 140-185 can offer clarity on the requirements and instructions related to the form.

1. Neglecting to Complete All Required Fields: Many individuals overlook essential sections of the DA 1380 form. Each part is crucial for accurate processing. Ensure that all fields, especially the reporting agency and soldier’s information, are filled out completely.

2. Incorrect Dates: Entering the wrong dates can lead to significant complications. Double-check that the date format is correct (MM/DD) and that the dates correspond with the actual training or duty performed.

3. Failing to Cite Proper Authorization: It’s important to cite the correct authorization for the duties performed. Without this, the form may be rejected, delaying any associated benefits or credits.

4. Not Checking the Appropriate Duty Type: Selecting the wrong box for the type of duty performed can lead to incorrect retirement points. Review the options carefully to ensure you’re accurately representing the duty type.

5. Inaccurate Reporting of Hours: When entering hours worked, make sure to follow the guidelines provided in AR 140-185. Misreporting hours can affect pay and retirement points.

6. Omitting Officer Signature: The responsible officer must sign the form. Without this signature, the form is incomplete and cannot be processed. Always confirm that the signature is present before submission.

7. Late Submission: Submitting the DA 1380 after the last day of the duty month can lead to missed deadlines for processing pay and retirement points. Make it a habit to submit the form on time to avoid complications.

The DA Form 1380 is an essential document used to record the performance of Reserve Duty Training. It is often accompanied by various other forms and documents that support the training and administrative processes within the Army Reserve. Below is a list of ten commonly used forms and documents that relate to the DA Form 1380.

• DA Form 1059: This form is used to document the completion of training courses. It provides a summary of the training, including the dates attended and the skills acquired.
• DA Form 2-1: Known as the Personnel Qualification Record, this form contains a soldier's career information, including assignments, training, and qualifications.
• DA Form 4187: This is a Personnel Action form used to request various personnel actions, such as changes in duty status, reassignments, or promotions.
• DD Form 214: This form is issued upon a service member's retirement, separation, or discharge. It summarizes their military service and is often required for veterans' benefits.
• DA Form 3349: This form is used to document a soldier's physical profile, which indicates any limitations on their physical activities due to medical conditions.
• DA Form 7500: This form records the completion of Army training courses and is used for tracking professional development and education.
• DA Form 1506: This document is used to verify prior active service for soldiers who are transitioning to different components of the Army.
• AR 140-185: This regulation outlines the policies for Reserve Duty Training and is referenced when completing the DA Form 1380.
• DD Form 1351-2: This travel voucher is used for claiming travel expenses incurred during official duty assignments, including training.
• DA Form 600-9: This form is used for the Army Body Composition Program, documenting a soldier's height, weight, and body fat percentage.

These forms and documents work together to ensure accurate record-keeping and compliance with Army regulations. Understanding their purposes can facilitate smoother administrative processes for soldiers and their units.

The DA 1380 form is essential for documenting an individual's performance during Reserve Duty Training. Several other forms serve similar purposes in different contexts. Here’s a list of documents that share similarities with the DA 1380 form:

• DA Form 1059: This form is used for recording academic evaluation reports for soldiers who complete military courses. Like the DA 1380, it tracks performance and training but focuses on educational achievements.
• DA Form 4187: This form is utilized for personnel actions, including requests for reassignments or changes in duty status. Both forms document service-related activities, but the DA 4187 emphasizes administrative changes rather than training specifics.
• DA Form 2-1: Known as the Personnel Qualification Record, this form compiles an individual's military qualifications and training history. Similar to the DA 1380, it reflects a soldier's training, but it offers a broader overview of qualifications and career progression.
• DA Form 4856: This form serves as a developmental counseling form to document counseling sessions and performance evaluations. Both forms aim to enhance performance, but the DA Form 4856 focuses on personal development rather than training hours.
• DD Form 214: This document is issued upon a service member's separation from active duty, summarizing their service record. While the DA 1380 tracks ongoing training, the DD Form 214 provides a comprehensive summary of a soldier’s entire service.
• DA Form 7500: This form is used for documenting the completion of training and certification requirements for military personnel. Like the DA 1380, it records training completion, but it is more focused on specific certifications.
• DA Form 1379: This form is for documenting the attendance of Reserve Component members at training events. Similar to the DA 1380, it captures attendance and participation, but it is specifically tailored for Reserve Component events.

When filling out the DA Form 1380, there are several key practices to follow and avoid. Adhering to these guidelines will help ensure accuracy and compliance.

• Do prepare the form by the last day of each duty month.
• Do provide complete and accurate information in all required fields.
• Do check the appropriate box to indicate the type of duty performed.
• Do cite the documentary authority for the training reported.
• Don't leave any mandatory fields blank.
• Don't submit the form without the required signature from the verifying officer.
• Don't forget to file the form according to AR 25-400-2 after validation.

Understanding the DA 1380 form is essential for those involved in Army Reserve duties. However, several misconceptions can create confusion. Here are seven common misunderstandings about this form:

• The DA 1380 is only for paid training. Many believe this form is exclusively for documenting paid training. In reality, it is also used for non-paid inactive duty training, ensuring that all types of duty are recorded.
• Only officers can fill out the DA 1380. While an officer's signature is required for verification, Soldiers can complete the form themselves, especially when it comes to their training details.
• The form must be submitted immediately after training. Some think that the DA 1380 needs to be submitted right after training. However, it should be prepared by the last day of each duty month for proper processing.
• All items on the form are mandatory. It is a common belief that every section of the DA 1380 must be filled out. In fact, only specific items are mandatory, while others may be optional depending on the situation.
• The DA 1380 is not important for retirement points. Some individuals underestimate the significance of this form in earning retirement points. Properly completing and submitting the DA 1380 is crucial for accumulating those points.
• Any officer can sign the DA 1380. There is a misconception that any officer's signature is acceptable. The officer signing must have knowledge of the duties performed, ensuring accountability and accuracy.
• Submission deadlines are flexible. Many believe that deadlines for submitting the DA 1380 are flexible. However, units must ensure that the form is processed by the last day of each duty month to avoid issues with pay and retirement points.

Clarifying these misconceptions can help ensure that the DA 1380 form is used correctly and effectively, benefiting both the Soldiers and the Army Reserve as a whole.

Filling out and using the DA 1380 form is essential for documenting Reserve Duty Training. Here are key takeaways to keep in mind:

• Timeliness is crucial. Complete the DA 1380 by the last day of each duty month to ensure proper processing.
• Know your audience. Submit the form to the appropriate pay channel or the Army Human Resources Command (AHRC) for non-paid training.
• Be thorough. Provide all required information, including dates, hours, and type of duty performed, as specified in the instructions.
• Authorization matters. Cite the relevant authorization when reporting training to ensure compliance with regulations.
• Signature requirement. The responsible officer must sign the form to verify the accuracy of the reported duties.
• Proper filing is essential. After validation by DFAS or AHRC, ensure the form is filed correctly in the Soldier's records.

These steps will help maintain accurate records and facilitate the processing of retirement points.