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When it comes to selling your vehicle, understanding the Car Consignment form is essential. This document serves as a roadmap for both the seller, known as the Consignor, and the dealer or individual handling the sale, referred to as the Consignee. The form outlines key details such as the vehicle's make, model, and VIN, ensuring that all parties are clear on what is being sold. It establishes the minimum selling price and includes important terms regarding the duration of the agreement and the responsibilities of each party. For instance, the Consignor retains the right to approve any sale, while the Consignee agrees to market the vehicle effectively. Additionally, the form addresses the handling of repairs, insurance requirements, and commission rates, which can vary based on the sale price. By detailing these aspects, the Car Consignment form not only protects both parties but also streamlines the selling process, making it a valuable tool for anyone looking to sell a used vehicle.

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USED VEHICLE CONSIGNMENT AGREEMENT

Exclusive listing with the exclusive right to sell

I (We) _____________________________________ the Consignor(s) agree(s) to consign and deliver possession to ________________

___________________________________________at address of _______________________, with telephone number _____________,

Dealer No. __________________, the Consignee, the vehicle described as follows, for the sole purpose of selling the vehicle with a

minimum selling price of $______________. Consignor(s) shall have final approval of any proposed sale of the vehicle.

This agreement is to begin on ______________________ and will terminate on ________________. The terms of this agreement are that

the Consignor shall return the vehicle to the consignor(s), or enter into a new agreement at the termination of this consignment agreement.

Year

 

Make

 

 

Model

 

VIN#

 

License Plate #

 

Odometer

 

Style

 

Exterior Color

 

Actual Miles, TMU, Exempt?

 

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Air Conditioning Power Locks

Keyless Entry No. Remotes: __________

Power Windows Power Seats Power Sunroof

Leather – Color: ____________________

Cloth – Color: _____________________

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Engine: ____________________________

Transmission: _______________________

AWD

FWD

RWD 4WD Navigation DVD system

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AM/FM Cassette AM/FM CD Player AM/FM CD Changer Manuals Maintenance Records Floor Mats

______________________

______________________

Consignor(s) warrant(s) that he/she (they) has/have possession of the title or that the title is held by the below listed lien holder and that there are no interests, liens, or claims against the vehicle which are not below:

Name of Lien holder:

 

Address:

Phone No.:

 

Account No.:

The Consignor(s) agree(s) that, pending sale, the vehicle’s title shall remain in Consignor(s) name and that theft, fire, comprehensive and liability insurance be and/or must remain in effect during the consignment period.

Agent Name:

 

Phone No.:

Insurance Co.:

 

Address:

Policy No.:

 

Liability Limits:

Effective:

 

Expiration:

The Consignor(s) represents and warrants that to the best of the Consignor(s) knowledge, information and belief, that the vehicle has not been involved in an accident. If the vehicle has been in an accident, the Consignor(s) has provided Consignee with the relevant information.

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Yes

Yes

Yes

Yes

Yes

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No

Has this vehicle ever been in an accident?

No

Has this vehicle ever been in a flood?

No

Has this vehicle ever had hail damage?

No

Has this vehicle ever had a branded title?

No

Is the vehicle currently unable to pass safety or emissions inspections?

If “Yes” checked above, please provide details:

Indicate whether the vehicle is:

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Yes Yes

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No

AS-IS - NO WARRANTY

No

WARRANTY

Condition of Vehicle:

□ Excellent

□ Average

□ Poor

The vehicle requires the following work:

The delivery of this vehicle is on consignment and is not a sale of the vehicle to the Consignee. The Consignee agrees to receive the vehicle in trust and not to permit its use for any other purposes than what is contained in this agreement without express written consent of the Consignor(s).

Consignor(s) hereby agree(s) to the following commission rates as set forth by the Consignee:

Sale Price of Vehicle

Commission/Costs

Sale Price of Vehicle

Commission/Costs

$0-$_______

$_______

$_______-$_______

$_______

$_______ - $_______

$_______

$_______ and up

___%

Carfax & NADA reports are included in commission cost. Advertising on Autotrader, KBB, CarGurus, TrueCar, Vast, Edmunds &

CarFax Online are included in commission cost. Cars.Com, Craigslist, Ebay and any other specialty ad site are extra on cars under

$_______. Complete detailing, safety inspection, repair work, financing and offered warranty plans are available at an extra cost and are

not included in the commission fee.

Additional Fees If Applicable:

 

$_______

Safety Inspection/Emission

$___ + Sales Tax (cars/lt trucks)

Finance Facilitation Fee:

Labor Rate

$_____/hour, plus parts

Professional Detail

$_______ & Up

Warranty Plans:

$_____ & up

 

 

Upon completion of sale and receipt of a good, negotiable title, the net amount due to the Consignor(s) from the Consignee shall be the gross sale amount less any costs for repairs or detailing previously agreed to by Consignor(s), and commission rate as set forth in this agreement, and further agrees that the Consignee will pay off any existing encumbrances against said vehicle and deduct the same from the net amount due.

If repairs are required before or during the period of consignment, Consignee shall notify the Consignor(s) and shall secure Consignor(s) approval before any work shall commence. All repair costs will be deducted from the Consignor(s) net. If the vehicle is not sold during the specified agreement term, Consignor(s) agree(s) to pay repairs before vehicle is returned to Consignor(s).

In the event the vehicle is sold by someone other than the Consignee during the period of agreement, the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the price received. In the event a sale is made to a buyer who discussed the vehicle with the

Consignee, then the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the vehicle’s selling price.

Should the Consignor(s) wish to remove the vehicle from Consignee’s premises, Consignee shall require a minimum of _________ ( __ )

hours’ notice. The vehicle can then be removed between the hours of ______ and ______ pm on weekdays or subject to appointment. All

advertising, detail, repair, inspection, and any other costs incurred while the vehicle was on the Consignor’s premises will be due at the time of removal.

If the vehicle remains unsold and a new agreement is not considered, or if the vehicle has been sold but not removed from Consignee’s premises or if the Consignor(s) or buyer(s) are delinquent in paying fees, Consignee may have the vehicle impounded at the Consignor(s)

or buyer(s) expense without prior notice to the Consignor(s) or buyer(s). Additionally, Consignee may, at any time, demand that the vehicle be removed from Consignee’s premises upon _________ ( __ ) hour notice to Consignor(s).

Consignor(s) hereby promise(s) to defend, indemnify and hold harmless Consignee, its employees agents and assigns from any and all demands, judgments, claims, including reasonable legal and all other expenses actually incurred and paid, incident to any claim whether baseless or well founded by any third party in connection with any automobile taken by Consignee on consignment, including without limitation any claim for taxes by any State of the United States, territory or political subdivision thereof. The indemnification language contained herein shall survive the termination of this agreement,

It is further agreed that the Consignee, its agents or assigns are not responsible for any damage to the vehicle due to fire, accident, theft, vandalism or any cause whatsoever.

Consignor:

 

 

Email:

 

Address:

 

 

Home Phone

 

 

 

 

Work Phone:

 

Signature:

 

 

Date:

 

Consignee on behalf of ________________________:

 

 

 

NOTICE TO CONSIGNOR: Failure of the Consignee to comply with the terms of this agreement may be a violation of stature which could result in criminal or administrative sanctions, or both. If you feel the Consignee has not complied with the terms of this agreement, please contact the Department of Motor Vehicles, Division of Investigations and Occupational Licensing Bureau of Investigations, via the local Department of Motor Vehicles office. The Consignee is the person(s) or dealer who is selling the vehicle(s) on behalf of the Consignor. The Consignor is the person(s) who has given the vehicle to the Consignee to be sold.

➤ PDF File

Form Specifications

Fact Name Description
Consignor Definition The Consignor is the individual or entity that owns the vehicle and gives it to the Consignee for sale.
Consignee Role The Consignee is the dealer or individual responsible for selling the vehicle on behalf of the Consignor.
Exclusive Listing This agreement grants the Consignee the exclusive right to sell the vehicle, meaning no other parties can sell it during the consignment period.
Minimum Selling Price The Consignor must specify a minimum selling price for the vehicle, which the Consignee must adhere to.
Insurance Requirement The Consignor must maintain theft, fire, comprehensive, and liability insurance on the vehicle throughout the consignment period.
Commission Structure The Consignee is entitled to a commission based on the sale price of the vehicle, which is outlined in the agreement.
Indemnification Clause The Consignor agrees to protect the Consignee from any claims related to the vehicle, even after the agreement ends.
Inspection and Repairs If the vehicle requires repairs, the Consignee must get approval from the Consignor before proceeding.
Governing Law Each state may have specific laws governing consignment agreements; it’s important to consult local regulations.

Car Consignment: Usage Guidelines

Filling out the Car Consignment form is a straightforward process that requires careful attention to detail. Once completed, this form will facilitate the consignment of your vehicle for sale through a dealer. Below are the steps to guide you through the process of filling out the form accurately.

  1. Enter the Consignor(s) Information: Fill in your name(s) in the space provided for the Consignor(s). This identifies you as the owner of the vehicle.
  2. Provide Consignee Details: Write the name, address, and telephone number of the dealer who will be selling your vehicle. Include their Dealer Number.
  3. Describe the Vehicle: Fill in the year, make, model, VIN, license plate number, and odometer reading of your vehicle. Specify the style and exterior color as well.
  4. List Features: Indicate the vehicle's features such as air conditioning, power locks, and any additional options. Check the appropriate boxes as applicable.
  5. Document Title Information: State whether you possess the title or if it is held by a lien holder. Provide the lien holder's name, address, phone number, and account number if applicable.
  6. Insurance Information: Enter the agent's name, phone number, insurance company, address, policy number, and liability limits. Include the effective and expiration dates of the policy.
  7. Accident and Damage History: Answer the questions regarding the vehicle's accident history, flood damage, hail damage, and branded title status. Provide details if necessary.
  8. Condition of Vehicle: Select the condition of your vehicle from the options provided: Excellent, Average, or Poor. Note any required work if applicable.
  9. Commission Agreement: Review and fill in the commission rates for the sale of your vehicle based on its sale price. Note any additional fees for services that may apply.
  10. Sign and Date: Sign the form and include the date. Ensure you provide your email address, home phone, and work phone for contact purposes.

Once you have completed these steps, the form is ready for submission. Ensure that all information is accurate and complete to avoid any delays in the consignment process. Keep a copy of the signed form for your records.

Your Questions, Answered

What is a Car Consignment form?

The Car Consignment form is a legal document that outlines the agreement between a vehicle owner (the Consignor) and a dealer or agent (the Consignee) for the purpose of selling a vehicle. It details the terms of the consignment, including the vehicle's description, selling price, and responsibilities of both parties during the consignment period.

What are the main responsibilities of the Consignor?

The Consignor is responsible for providing accurate information about the vehicle, including its condition and any known issues. They must also maintain insurance on the vehicle during the consignment period and approve any proposed sale before it occurs. Additionally, the Consignor should ensure that the vehicle’s title is clear of any liens or claims, unless otherwise noted in the agreement.

What does the Consignee do?

The Consignee is tasked with selling the vehicle on behalf of the Consignor. This includes marketing the vehicle, handling inquiries from potential buyers, and facilitating the sale process. The Consignee also manages the financial aspects, such as collecting payment and paying off any existing liens on the vehicle, before transferring the remaining funds to the Consignor.

How is the selling price determined?

The selling price is agreed upon by both the Consignor and the Consignee and is specified in the consignment agreement. The Consignor retains final approval of any proposed sale price, ensuring that they are comfortable with the amount before any transaction is finalized.

What happens if the vehicle does not sell during the consignment period?

If the vehicle remains unsold by the end of the consignment period, the Consignor has the option to either renew the consignment agreement or retrieve the vehicle. The Consignor may be responsible for any repair costs incurred during the consignment if the vehicle is returned.

Are there any additional fees associated with the consignment?

Yes, there may be additional fees for services such as safety inspections, detailing, or repairs that are not included in the standard commission. These fees should be clearly outlined in the consignment agreement, and the Consignor must approve any work that incurs costs before it is performed.

What should a Consignor do if they feel the Consignee is not complying with the agreement?

If a Consignor believes the Consignee is not adhering to the terms of the consignment agreement, they should contact their local Department of Motor Vehicles. This can help address any potential violations and ensure that their rights are protected under the law.

Can the vehicle be removed from the Consignee’s premises?

Yes, the Consignor can remove the vehicle from the Consignee's premises, but they must provide a minimum notice period as specified in the agreement. Additionally, all outstanding fees and costs incurred during the consignment period must be settled at the time of removal.

Common mistakes

  1. Incomplete Information: Many people fail to provide all necessary details about the vehicle. This includes the year, make, model, VIN, and other essential specifications. Omitting this information can delay the consignment process and create confusion.

  2. Incorrect Contact Details: Providing inaccurate contact information for both the Consignor and Consignee can lead to communication issues. Ensure that all phone numbers and addresses are correct to facilitate smooth interactions.

  3. Misunderstanding the Terms: Some individuals do not fully grasp the terms of the consignment agreement. It is crucial to understand the commission rates, responsibilities regarding repairs, and what happens if the vehicle does not sell. Failing to comprehend these terms can lead to unexpected costs or disputes.

  4. Neglecting to Disclose Vehicle History: Not informing the Consignee about the vehicle's accident history or any existing liens can result in serious legal issues. Full disclosure is vital to avoid potential claims or liabilities later on.

Documents used along the form

When engaging in a vehicle consignment process, several other forms and documents are typically required alongside the Car Consignment form. Each document serves a specific purpose, ensuring that both the consignor and consignee are protected throughout the transaction. Here’s a brief overview of these essential documents:

  • Title Transfer Document: This document is crucial for transferring ownership of the vehicle from the consignor to the buyer once a sale is finalized. It includes details like the vehicle identification number (VIN) and the names of the parties involved.
  • Bill of Sale: A bill of sale serves as a receipt for the transaction. It outlines the sale price, vehicle details, and the names of both the buyer and seller. This document provides proof of ownership transfer.
  • Vehicle History Report: This report, often obtained from services like Carfax, provides a detailed history of the vehicle, including past accidents, service records, and title status. It helps potential buyers make informed decisions.
  • Insurance Documentation: Proof of insurance is necessary to protect the vehicle during the consignment period. This document verifies that the consignor maintains coverage on the vehicle until it is sold.
  • Inspection Report: An inspection report may be required to ensure the vehicle meets safety and emissions standards. This document provides potential buyers with assurance regarding the vehicle's condition.
  • Power of Attorney: In some cases, a power of attorney may be needed to authorize the consignee to act on behalf of the consignor in matters related to the sale, such as signing documents and handling negotiations.
  • Advertising Agreement: If the consignment includes specific advertising strategies, this agreement outlines the terms and costs associated with promoting the vehicle across various platforms.

Understanding these documents is essential for anyone involved in a vehicle consignment. They not only facilitate a smoother transaction but also provide necessary legal protections for both parties. Properly managing these forms can lead to a successful sale and a positive experience for all involved.

Similar forms

The Car Consignment form shares similarities with several other important documents commonly used in vehicle transactions. Each of these documents serves specific purposes and contains essential information regarding the ownership, sale, and conditions of the vehicle. Below is a list of six documents that are comparable to the Car Consignment form, along with an explanation of their similarities:

  • Sales Agreement: Like the Car Consignment form, a sales agreement outlines the terms of a vehicle sale, including the parties involved, the vehicle's details, and the agreed-upon price. Both documents aim to protect the interests of the buyer and seller.
  • Power of Attorney: A power of attorney allows one party to act on behalf of another in legal matters. Similar to the Car Consignment form, it grants authority to the consignee to sell the vehicle, ensuring that the consignor's interests are represented during the transaction.
  • Title Transfer Document: This document is crucial for transferring ownership of a vehicle from one party to another. It shares similarities with the Car Consignment form in that it requires detailed information about the vehicle and ensures that the title remains in the consignor's name until the sale is finalized.
  • Vehicle Bill of Sale: A bill of sale serves as a receipt for the transaction and includes details about the vehicle, the buyer, and the seller. Like the Car Consignment form, it formalizes the agreement between the parties and serves as proof of the transaction.
  • Insurance Policy: An insurance policy outlines coverage for the vehicle during the consignment period. This document is similar to the Car Consignment form in that it emphasizes the importance of maintaining insurance and protecting the vehicle from potential damages while in the consignee's possession.
  • Repair Authorization Form: This form is used to authorize repairs on a vehicle, similar to how the Car Consignment form allows for repairs before a sale. Both documents require the consent of the owner and outline the responsibilities regarding costs and necessary approvals for work performed on the vehicle.

Dos and Don'ts

When filling out the Car Consignment form, it’s essential to be thorough and accurate. Here are six things you should and shouldn't do:

  • Do: Provide complete and accurate information about the vehicle, including make, model, and VIN.
  • Do: Clearly state any existing liens on the vehicle and provide the lien holder's contact information.
  • Do: Indicate any known issues with the vehicle, such as past accidents or mechanical problems.
  • Do: Review the commission structure carefully and understand any additional fees that may apply.
  • Don't: Leave any sections blank; incomplete forms can lead to delays or misunderstandings.
  • Don't: Forget to sign and date the form; an unsigned form may not be legally binding.

Misconceptions

Misconceptions about the Car Consignment form can lead to confusion and misunderstandings. Here are four common misconceptions, along with clarifications:

  • Misconception 1: The Consignee owns the vehicle during the consignment period.

    • This is incorrect. The vehicle remains the property of the Consignor until it is sold. The Consignee acts as an agent to facilitate the sale.

  • Misconception 2: The Consignor has no control over the sale price.

    • In reality, the Consignor sets a minimum selling price and must approve any proposed sale. This ensures that the Consignor retains control over the transaction.

  • Misconception 3: Insurance is not required during the consignment period.

    • This is false. The Consignor must maintain insurance on the vehicle throughout the consignment period. This protects both parties from potential losses.

  • Misconception 4: The Consignee is responsible for all repairs and maintenance.

    • Not necessarily. While the Consignee may notify the Consignor about needed repairs, any work must be approved by the Consignor. Costs for repairs will be deducted from the Consignor’s net proceeds upon sale.

Key takeaways

Key Takeaways for Filling Out and Using the Car Consignment Form

  • Clearly identify the Consignor and Consignee by providing full names and contact information.
  • Specify the minimum selling price for the vehicle to ensure clarity on financial expectations.
  • Indicate the duration of the agreement by filling in the start and termination dates accurately.
  • Provide detailed vehicle information, including make, model, VIN, and condition, to avoid disputes later.
  • Confirm the status of the vehicle’s title and any existing liens to ensure a smooth transaction.
  • Understand the commission structure and any additional fees associated with repairs or advertising.
  • Be aware of the indemnification clause which protects the Consignee from claims related to the vehicle.