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The Cake Contract form is a crucial document for clients planning to order a cake from The Bread Basket Bakery. It outlines the essential details required to reserve a cake for a specific event, including the date, time, and location of the event, as well as the contact information of the client. To secure the booking, a $75 deposit must be paid, which is non-refundable in case of cancellation. The contract also stipulates that a 50% down payment is due two months prior to the event, and the total payment must be settled two weeks before the event date. Changes to the cake, such as size or flavor, can be made until two weeks prior to the event, but may affect the overall price. Additionally, the form includes information about delivery and setup fees, which vary depending on the distance from the bakery and the size of the cake. A cancellation policy is also detailed, specifying the conditions under which refunds may be issued. Other aspects covered include the use of fresh flowers for decoration, the handling of cake ornaments or toppers, and guidelines for picking up the cake. The form concludes with a guarantee from the bakery, assuring clients of quality products and services, and includes a section for the client to provide a detailed description of the desired cake.
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The Bread Basket Bakery
65 Spring St
Saratoga Springs, NY 12866
Phone:
Fax:
Cake Contract
Date of Event:
Time of Event:
Location of Event:
Contact Information (Name, 2 Phone numbers):
Your date becomes reserved only when this “Cake Contract” is drawn up, signed & $75.00 booking deposit is received.
DEPOSIT:
There is a $75.00 deposit paid to reserve your date. In the event of cancellation, your deposit is NON-
REFUNDABLE.
Initial _______________
DOWN PAYMENT:
In addition to the deposit, a 50% down payment is expected 2 months prior to the wedding/event date. If this contract is signed within two months of event date, 50% is due upon signing.
Initial _______________
FINAL PAYMENT:
Total contract price is due 2 weeks prior to your wedding/event date. The cake will not be made if final payment has not been received.
Initial _______________
CAKE CHANGES:
Changes to your cakes size, description, flavors, etc. will be accepted until 2 weeks prior to the wedding date. After that lockout date we cannot accept any changes. Changes may affect the price of the cake.
CAKE SET/STAND:
The $75.00 paid to reserve your date also serves as your set/ stand deposit. In some cases, the cake/ cupcake stand replacement cost exceeds the $75.00 deposit. All pieces of the cake set/stand must be returned to The Bread Basket Bakery by the Wednesday following your wedding or event. Late return or damaged pieces will result in the forfeit of your deposit and/or full replacement cost of the stand (whichever is greater). If the value of your cake set/stand is less than $75, you may choose not to return it and forfeit your deposit.
Does the $75 deposit cover the value of the cake set/stand required for this contracted cake? Yes____
No____
If no, estimated value $__________
Initial _______________
DELIVERY & SETUP:
We charge $30.00 delivery and setup for all wedding/large specialty cakes in the city of Saratoga Springs (5 miles from bakery). If you need delivery outside of 5 mile radius the fee is $1.25 per mile, on top of the $30 set up fee. If your event is during peak times of the year, we will only deliver cakes for 100 plus people. Smaller cakes will need to be picked up. We will coordinate the time with you – and schedule to meet you or your designee and set up your cake during our normal business hours (Tues – Fri
&Sat –
Initial _______________
CANCELLATION POLICY:
In the event of cancellation: Cakes cancelled prior to the
Initial _______________
FLOWERS:
We are always more than willing to decorate your cake with fresh flowers or lay your flowers around the base of the cake at delivery. If you have a specific layout you should give us a sketch of exact placement. Flowers for the cake, table (or anywhere else) need to be provided by your florist. If flowers need to be purchased by bakery the price of the flowers for the cake will be included in your contracted price. Please be certain to provide examples of the specific colors and types of flowers you want on your cake. We will also be glad to work with your florist directly to ensure that everything matches.
Initial _______________
Florist: ______________________________________________ Phone: ___________________
ORNAMENTS/ TOPPERS:
Ornaments can be brought to the bakery between
Initial _______________
PICKING UP YOUR CAKE:
Picking up your cake is a great way to save money. If you choose to pick up your cake you should make sure that you have a clean, flat surface to set cake on while driving. Vans, sport utility and any vehicle that the back seat folds in so the air conditioning can make it to the trunk are the best for traveling. If you are in a car, the floor is generally safer than the seat. Most of our cakes are either too large or irregularly shaped to fit in a cake box so you need to take special care to protect them. Once you leave with the cake it is no longer the responsibility of The Bread Basket Bakery.
Initial _______________
OUR GUARANTEE:
The Bread Basket Bakery promises you the best products and service. It is our wish that by choosing The Bread Basket we can be an important part of your special day. It is always our goal to more than satisfy you… we want to create the cake of your dreams!
I have read and understand all that has been proposed. I have received a copy of this contract for my records.
Signature ___________________________________
Date __________________
CAKE DESCRIPTION/DESIGN:
_______________ Servings @ _________ Per Serving = TOTAL: $________________
Cake Flavor____________________Icing________________
Filling ____________________
Description/Picture:
Cost Breakdown
Total Cake Cost: _________________
Delivery/set up fees: ______________ Paid Y / N
Rental Fees: ____________________
Cake Deposit: ___________________ Paid Y / N
Final Payment: $_________________ Due By: _______________
Form Specifications
| Fact Name | Details |
|---|---|
| Business Information | The Bread Basket Bakery, located at 65 Spring St, Saratoga Springs, NY 12866, can be contacted at 518-587-4233. |
| Deposit Requirement | A $75.00 deposit is required to reserve the date for the cake order. This deposit is non-refundable in case of cancellation. |
| Down Payment | A 50% down payment is due two months prior to the event date. If the contract is signed within two months of the event, this payment is due upon signing. |
| Final Payment | The total contract price must be paid two weeks before the event. The cake will not be made without this payment. |
| Change Policy | Changes to the cake’s size, flavors, or description can be made until two weeks before the event. Price adjustments may occur due to changes. |
| Delivery Fees | A delivery and setup fee of $30.00 applies for events within a 5-mile radius. Additional charges apply for longer distances. |
| Cancellation Policy | Cancellations before the 14-day lockout date may result in a refund, excluding the deposit. Cancellations after this date will not be refunded. |
| Governing Law | This contract is governed by the laws of New York State. |
Cake Contract: Usage Guidelines
Filling out the Cake Contract form is a straightforward process. Follow these steps to ensure that all necessary information is provided accurately. Once completed, the form will help secure your cake order and make sure everything is in place for your special event.
- Start by entering the Date of Event and Time of Event in the designated fields.
- Provide the Location of Event where the cake will be delivered.
- Fill in your Contact Information, including your name and two phone numbers.
- Initial next to the Deposit section to confirm your understanding of the $75.00 non-refundable booking deposit.
- Initial next to the Down Payment section to acknowledge the 50% down payment due two months prior to the event.
- Initial next to the Final Payment section to confirm the total contract price is due two weeks before the event.
- Review the CAKE CHANGES policy and ensure you understand the lockout date for changes.
- Answer the question regarding whether the $75 deposit covers the value of the cake set/stand. If not, provide the estimated value and initial.
- Fill in the delivery and setup details, including initialing to confirm your understanding of the associated fees.
- Read the CANCELLATION POLICY and initial to confirm your understanding of the terms.
- Provide details about the FLOWERS and any specific requests, including the florist's name and phone number.
- Indicate your plans for ORNAMENTS/TOPPERS and initial to acknowledge the risks involved.
- Review the instructions for PICKING UP YOUR CAKE and initial to confirm your understanding.
- Sign and date the form at the bottom, confirming that you have read and understood all terms.
- Complete the CAKE DESCRIPTION/DESIGN section with details about servings, flavor, icing, filling, and any specific design requests.
- Fill in the Cost Breakdown section, including total cake cost, delivery/setup fees, rental fees, cake deposit, and final payment details.
Your Questions, Answered
What is the purpose of the Cake Contract form?
The Cake Contract form is a formal agreement between you and The Bread Basket Bakery. It ensures that your cake order is reserved and outlines the terms regarding deposits, payments, and any necessary details about your event. This contract helps protect both parties by clearly stating expectations and responsibilities.
What is the deposit amount required to reserve my cake order?
A $75.00 deposit is required to reserve your date. This deposit is non-refundable in the event of cancellation. It is important to note that your date will not be officially reserved until this deposit is received and the contract is signed.
When is the final payment due?
The total contract price must be paid two weeks before your event date. If the final payment is not received by this deadline, your cake will not be made. Make sure to plan accordingly to avoid any issues.
Can I make changes to my cake order after signing the contract?
You can make changes to your cake's size, description, flavors, and other details until two weeks before your event date. After this lockout date, no changes can be accepted, so it is crucial to finalize your order in advance. Keep in mind that changes may affect the final price of the cake.
What is the policy regarding cake delivery and setup?
The delivery and setup fee for wedding or large specialty cakes within Saratoga Springs is $30. If your event is outside a 5-mile radius, an additional fee of $1.25 per mile will apply. For smaller cakes, pickup is required during peak times. Delivery outside normal business hours may be arranged, but it requires advance notice and is a separate charge.
What happens if I need to cancel my cake order?
If you cancel your cake order more than 14 days before the event, you will receive a refund for the cake cost, but the $75 deposit will not be refunded. If you cancel within 14 days of the event, neither the cake cost nor the deposit will be refunded. It is advisable to contact the bakery to discuss options if unforeseen circumstances arise.
Can I provide my own flowers for the cake?
Yes, you can provide fresh flowers for your cake. If you have specific ideas for the placement of the flowers, please provide a sketch. If you prefer, the bakery can also work directly with your florist to ensure everything matches. If the bakery needs to purchase flowers, the cost will be included in your contract price.
What should I know about picking up my cake?
Picking up your cake can help you save on delivery fees. Ensure that you have a clean, flat surface in your vehicle for safe transport. Larger cakes may not fit in standard cake boxes, so take extra care to protect them during transit. Once you leave with the cake, The Bread Basket Bakery is no longer responsible for any damage.
What is included in The Bread Basket Bakery's guarantee?
The Bread Basket Bakery guarantees the best products and service for your special day. The goal is to create the cake of your dreams and ensure you are completely satisfied with your order. The bakery aims to be a memorable part of your celebration.
Common mistakes
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Missing Contact Information: One common mistake is not providing complete contact details. Ensure you include your name and two phone numbers. This information is crucial for communication.
-
Ignoring the Deposit Requirement: Some people forget to acknowledge the $75 booking deposit. This deposit is essential for reserving your date and is non-refundable in case of cancellation.
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Overlooking Down Payment Deadlines: Failing to make the 50% down payment two months before the event can lead to issues. Remember, if you sign the contract within two months, the down payment is due immediately.
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Neglecting Final Payment Details: Not paying the total contract price two weeks before the event can prevent your cake from being made. This step is critical, so mark your calendar!
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Not Understanding Cake Change Policies: Changes to your cake's size or flavor must be made at least two weeks before the event. Many overlook this and may miss out on desired adjustments.
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Misunderstanding the Cake Set/Stand Deposit: The $75 deposit also covers the cake stand. If you don't return it, you risk losing your deposit or facing additional charges.
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Forgetting Delivery Fees: People often forget about the delivery and setup fees. If your event is outside the 5-mile radius, remember to calculate the additional costs.
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Not Following Cancellation Policies: Understanding the cancellation policy is vital. Cakes canceled after the 14-day lockout date will not be refunded, including the deposit.
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Overlooking Cake Pickup Guidelines: If you plan to pick up your cake, ensure you have a clean and flat surface in your vehicle. Many forget this detail, which can lead to cake damage.
Documents used along the form
When planning an event that involves a cake, several important documents may accompany the Cake Contract. Each of these forms plays a crucial role in ensuring that all parties are clear about their responsibilities and expectations. Below is a list of commonly used documents that can enhance the cake ordering process.
- Order Confirmation: This document serves as a summary of the details agreed upon in the Cake Contract. It typically includes the date, time, and location of the event, as well as the specific cake details such as flavor, size, and design. The Order Confirmation helps ensure that everyone is on the same page and can be referred to in case of any discrepancies.
- Payment Receipt: After making any payments, a Payment Receipt is issued to confirm the transaction. This document provides proof of payment for the deposit, down payment, or final payment. Keeping this receipt is important for record-keeping and can be useful in case of any disputes regarding payments.
- Delivery Agreement: This form outlines the terms and conditions related to the delivery of the cake. It specifies delivery fees, times, and any responsibilities of both the bakery and the client. By having a clear Delivery Agreement, misunderstandings about logistics can be minimized.
- Cancellation Notice: This document is essential if a client needs to cancel their order. It outlines the cancellation policy, including deadlines and any fees that may apply. Understanding this policy helps clients make informed decisions and avoid unexpected charges.
Having these documents in place can streamline communication and clarify expectations between the bakery and the client. They serve as a safeguard for both parties, ensuring that the cake ordering process is smooth and that the event can proceed without unnecessary complications.
Similar forms
The Cake Contract form shares similarities with several other documents commonly used in event planning and service agreements. Understanding these similarities can help individuals navigate their obligations and rights effectively. Below are five documents that are comparable to the Cake Contract form:
- Wedding Venue Contract: Like the Cake Contract, a wedding venue contract outlines specific terms regarding deposits, payment schedules, and cancellation policies. Both documents require a commitment from the client to secure the date and specify the conditions under which payments are non-refundable.
- Photography Agreement: A photography agreement details the services provided by a photographer for an event. Similar to the Cake Contract, it includes payment terms, deadlines for deposits, and stipulations regarding changes to the service or cancellations, ensuring both parties are clear on expectations.
- Catering Contract: This document outlines the terms of service for food and beverage catering at an event. Much like the Cake Contract, it specifies deposit requirements, final payment due dates, and cancellation terms, helping to protect both the caterer and the client.
- Florist Agreement: A florist agreement is similar in that it details the arrangements for floral services at an event. It typically includes payment schedules, terms for changes to floral designs, and cancellation policies, mirroring the structure found in the Cake Contract.
- Rental Agreement for Event Equipment: This type of agreement covers the rental of items such as chairs, tables, or sound equipment for an event. Like the Cake Contract, it includes details about deposits, payment timelines, and conditions for returning rented items, ensuring clarity and accountability for both parties.
Dos and Don'ts
When filling out the Cake Contract form, it is essential to follow specific guidelines to ensure a smooth process. Below is a list of things you should and shouldn't do.
- Do provide accurate contact information, including your name and two phone numbers.
- Do submit your $75 deposit promptly to reserve your date.
- Do specify any cake changes before the two-week lockout date.
- Do ensure that you are prepared to pay the delivery fee in cash or by charge at least 14 days prior to your delivery date.
- Don't forget to initial each section of the contract where indicated.
- Don't assume that your cake is secure once you leave the bakery; take special care during transport.
Following these guidelines will help you avoid potential issues and ensure that your cake experience is enjoyable.
Misconceptions
Misconceptions about the Cake Contract form can lead to confusion and misunderstandings. Here are eight common misconceptions, along with clarifications to help you better understand the contract.
- Misconception 1: The $75 deposit is refundable.
- Misconception 2: You can make changes to your cake up until the day of the event.
- Misconception 3: The final payment can be made after the cake is delivered.
- Misconception 4: The delivery fee is included in the cake price.
- Misconception 5: You can return the cake stand at any time.
- Misconception 6: You can pick up your cake without any special considerations.
- Misconception 7: The bakery will provide all flowers for the cake.
- Misconception 8: The contract is just a formality and doesn’t need to be read thoroughly.
The deposit is non-refundable, even if you cancel your order. This is clearly stated in the contract.
Changes to the cake can only be made until two weeks prior to the event date. After that, no alterations will be accepted.
The total contract price must be paid two weeks before the event. If the final payment is not received, the cake will not be made.
The delivery and setup fee is a separate charge. It is important to budget for this additional cost.
The cake stand must be returned by the Wednesday following your event. Late returns may result in losing your deposit.
When picking up your cake, ensure you have a clean, flat surface for transportation. The bakery is not responsible for any damage once you leave with the cake.
Flowers need to be provided by your florist. If the bakery must purchase flowers, the cost will be added to your contract price.
It is crucial to read and understand the contract fully. By signing, you agree to all terms and conditions outlined within.
Key takeaways
When filling out and using the Cake Contract form, it's essential to understand the terms and conditions to ensure a smooth experience. Here are some key takeaways:
- Reservation Requirement: Your date is only reserved when the Cake Contract is signed and a $75 booking deposit is received.
- Deposit Non-Refundable: The $75 deposit is non-refundable in case of cancellation.
- Down Payment Details: A 50% down payment is required two months before the event. If the contract is signed within that time frame, the full 50% is due at signing.
- Final Payment Timing: The total contract price must be paid two weeks before the event to ensure the cake is made.
- Change Policy: Cake size, flavors, and other changes can only be made until two weeks prior to the event.
- Set/Stand Deposit: The $75 deposit also covers the cake stand. Return all pieces by the Wednesday following the event to avoid losing the deposit.
- Delivery Fees: A $30 delivery fee applies within a five-mile radius. Additional charges apply for longer distances.
- Cancellation Terms: Cakes canceled before the 14-day lockout date may be refunded, but the deposit is not refundable.
- Flower Arrangements: Fresh flowers must be provided by your florist. If the bakery supplies them, costs will be added to your contract price.
- Pickup Considerations: If you opt to pick up your cake, ensure your vehicle has a clean, flat surface to transport it safely.
By keeping these takeaways in mind, you can navigate the Cake Contract form effectively and enjoy a delightful cake experience for your event.