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The Business Signature Card form plays a crucial role in establishing and managing business banking accounts. This essential document is utilized primarily when opening new accounts, ensuring that the bank has accurate and verified information about the account holders and authorized signers. Each section of the form is designed to capture key details, including the client’s name, account title, and tax identification number. It also outlines the requirements for signatures, specifying that they must be provided in black or blue ink and within designated boxes. Importantly, the form allows for both manual and facsimile signatures, but it requires a manual signature to accompany any facsimile submission for security purposes. Additionally, the form includes a certification section where an authorized representative confirms the accuracy of the information and acknowledges the terms and conditions set forth by the bank. By signing this document, the account holder grants the bank the authority to rely on the listed signatures until a formal revocation is provided. This streamlined process not only protects the interests of the bank but also ensures that businesses can operate smoothly with their financial transactions.

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Business Signature Card

 

CHECK

 

Signatures for New Account(s)

 

ONE:

 

 

 

Additional Signatures for Account(s)

 

 

V1.8_05_16_11

 

 

 

 

Replace All Signatures on

Card __ of __

 

Account(s)

 

For BANK USE ONLY

This Signature Card is for a New Account

This is the first DDA for this client

Client Name/Account Holder:

(For Sole Proprietor or Disregarded Entity, indicate the name of the owner.)

Account Title:

Address:

Account

Number(s):

City, State, Zip

Telephone Number:

Tax ID Number:

(For Sole Proprietor or Disregarded Entity, indicate TIN of owner.)

INSTRUCTIONS: Use BLACK OR BLUE ink. Place the Manual or Facsimile signature within the box boundaries only. Do Not overlap signatures. Indicate if the signature is Manual or a Facsimile in the “PRINT NAME” box. When providing a Facsimile Signature, provide a Manual Signature too. For your security, cross out all unused signature boxes before signing the signature card below.

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

The undersigned, an authorized representative of the Account Holder, certifies that he/she has reviewed the information contained in this Signature Card, the Certificate Regarding Accounts, account authorization documents, and/or organizational documents of the Account Holder (“Authorized Documents”), and finds the information in this Signature Card accurate on this date and in accordance with the Authorization Documents. The Account Holder acknowledges receipt of, and agrees to be bound by, the terms and conditions governing the operation of accounts and services provided by JPMorgan Chase Bank, National Association, (“the Bank”), including the Account Terms and Service Terms, as may be amended or supplemented from time to time.

The undersigned is authorized to certify the names, titles, and signatures of authorized signers named in this Signature Card on this/these

account(s) pursuant to the Authorization Documents. The undersigned certifies that the (No.) signatures presented on these pages are the signatures of persons authorized to sign and otherwise act on behalf of the Account Holder with respect to its account(s), banking transactions or services. The Bank is entitled to rely on the authority of the named person(s) until the Bank receives written revocation of such authority. No notice of revocation will be effective until the Bank has a reasonable opportunity to act on it.

Authorized Signature:

Authorized Signature:

Title:

Date:

Title:

Date:

 

 

INTERNAL USE ONLY

THE ABOVE INFORMATION AND SIGNATURE(S) WERE VERIFIED BY:

Print Name:

Initials:

Dept. No./Br. No.:

Completion Date:

 

Entity Type: Select Entity Type

Page 1 of 2

Client Name/Account Holder:

Account Title:

 

Tax ID Number:

 

Card __ of __

 

 

 

 

 

Account

 

Telephone Number:

Date:

Number(s):

 

 

 

 

 

 

 

 

 

ADDITIONAL SIGNATURES

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

 

PRINT NAME

TITLE

SIGNATURE

 

Manual

 

 

 

Facsimile

 

 

 

 

 

 

 

E-MAIL ADDRESS

PHONE NUMBER

 

 

 

 

 

Page 2 of 2

➤ PDF File

Form Specifications

Fact Name Description
Purpose The Business Signature Card form is used to establish and verify the authorized signers for a new business account at the bank.
Signature Requirements Signatures must be provided in either manual or facsimile form. Each signer must indicate their method of signing in the designated box.
Client Information The form requires detailed information about the account holder, including the client name, account title, and tax identification number.
Verification The undersigned representative certifies that the information on the form is accurate and that they are authorized to act on behalf of the account holder.
Crossing Out Unused Boxes For security purposes, all unused signature boxes must be crossed out before signing the card.
Governing Laws The form is governed by the banking laws of the state in which the account is opened, which may include regulations specific to financial institutions.
Internal Use Bank staff must verify the information and signatures provided on the form before processing the account setup.

Business Signature Card: Usage Guidelines

Completing the Business Signature Card form is essential for establishing a new account. This process ensures that the bank has accurate information regarding authorized signers and their signatures. Follow the steps below to fill out the form correctly.

  1. Begin by using black or blue ink to fill out the form.
  2. Enter the Client Name/Account Holder. For sole proprietors or disregarded entities, include the owner's name.
  3. Provide the Account Title for the business account.
  4. Fill in the Address, including the city, state, and zip code.
  5. List the Account Number(s) associated with the new account.
  6. Enter the Telephone Number for the business.
  7. Include the Tax ID Number. For sole proprietors or disregarded entities, provide the owner's TIN.
  8. In the signature section, write the PRINT NAME of each authorized signer.
  9. Indicate the TITLE of each signer.
  10. Provide the SIGNATURE of each authorized signer. Ensure the signature is within the box boundaries and does not overlap with others.
  11. Specify if the signature is Manual or a Facsimile in the designated box.
  12. If providing a facsimile signature, also include a manual signature.
  13. For security, cross out all unused signature boxes before signing.
  14. Complete the Authorized Signature section, including the title and date.
  15. Ensure that the form is verified by the bank representative in the internal use section.

Your Questions, Answered

What is the purpose of the Business Signature Card form?

The Business Signature Card form is used to establish the authorized signers for a new business account. It ensures that the bank has accurate information regarding who can sign on behalf of the business for transactions and account management. This form is essential for maintaining security and proper authorization in banking activities.

Who should fill out the Business Signature Card form?

The form should be completed by an authorized representative of the business, such as an owner or a designated officer. For sole proprietors or disregarded entities, the owner’s name must be indicated. It is important that the person filling out the form has the authority to certify the information provided.

What information is required on the form?

You will need to provide details such as the client name, account title, address, account number(s), telephone number, and tax ID number. Additionally, the form requires the names, titles, and signatures of all authorized signers. Make sure to use black or blue ink and to follow the instructions regarding signature placement.

What should I do if I have unused signature boxes?

For your security, it’s important to cross out any unused signature boxes before signing the card. This helps prevent unauthorized use of those spaces and ensures that only the intended signers are recognized by the bank.

Can I use a facsimile signature?

Yes, you can use a facsimile signature, but you must also provide a manual signature on the form. Be sure to indicate in the “PRINT NAME” box whether the signature is manual or a facsimile. This dual requirement helps maintain the integrity of the signatures on file.

What happens after I submit the Business Signature Card form?

Once the form is submitted, the bank will verify the information and signatures provided. The authorized signers listed will then be recognized for transactions and account management. The bank will rely on this authority until it receives written notice of any changes or revocations. It's crucial to keep the bank informed of any updates to authorized signers.

Common mistakes

  1. Incomplete Information: Many individuals forget to fill out all required fields, such as the Client Name, Account Title, or Tax ID Number. Missing these details can delay the account opening process.

  2. Signature Overlap: Some people do not pay attention to the instructions regarding signature placement. Overlapping signatures in the designated boxes can lead to confusion and may render the card invalid.

  3. Failure to Cross Out Unused Boxes: For security reasons, it is crucial to cross out any unused signature boxes. Neglecting this step can raise concerns about unauthorized access to the account.

  4. Not Indicating Signature Type: When signing, individuals often forget to specify whether their signature is Manual or Facsimile. This oversight can complicate verification and authorization processes.

Documents used along the form

The Business Signature Card form is an essential document for establishing and managing business accounts. However, it is often accompanied by several other forms and documents that further facilitate the banking process. Each of these documents serves a specific purpose, ensuring that the account is set up correctly and that all necessary information is recorded. Below is a list of commonly used forms alongside the Business Signature Card.

  • Certificate of Incumbency: This document certifies the identity of the individuals who are authorized to act on behalf of the business. It typically includes the names and titles of these individuals, providing the bank with clear evidence of who can make decisions related to the account.
  • Account Authorization Resolution: Often required for corporations or partnerships, this resolution outlines the authority granted to specific individuals to manage the account. It confirms that the signers have been authorized by the business's governing body to engage in banking transactions.
  • Tax Identification Number (TIN) Application: This form is necessary for obtaining a TIN from the IRS. A TIN is essential for tax reporting purposes and is often required when opening a business bank account.
  • Operating Agreement: For limited liability companies (LLCs), this document outlines the management structure and operating procedures of the business. It can help clarify the authority of signers listed on the Business Signature Card.
  • Partnership Agreement: Similar to the Operating Agreement, this document details the terms and conditions agreed upon by partners in a business. It defines roles, responsibilities, and the authority of each partner regarding financial matters.
  • Personal Guarantee Form: In some cases, banks may require a personal guarantee from business owners. This form ensures that the owners are personally liable for the debts and obligations of the business, providing additional security to the bank.

Each of these documents plays a vital role in the establishment and management of business accounts. By ensuring that all necessary forms are completed and submitted, businesses can maintain clarity and compliance in their banking relationships.

Similar forms

The Business Signature Card form serves a critical function in banking and business operations. Several other documents share similarities with it, particularly in terms of purpose and structure. Here are eight documents that are comparable:

  • Corporate Resolution: Like the Business Signature Card, a corporate resolution authorizes specific individuals to act on behalf of a business. It outlines who has the authority to sign documents and make decisions for the company.
  • Bank Account Authorization Form: This form grants permission for designated individuals to manage a bank account. Similar to the Business Signature Card, it includes signatures and identifies authorized signers.
  • Power of Attorney (POA): A POA allows one person to act on behalf of another in legal or financial matters. It is akin to the Business Signature Card in that it requires signatures and specifies the scope of authority granted.
  • Partnership Agreement: This document outlines the roles and responsibilities of partners in a business. Like the Business Signature Card, it often includes signatures of the partners to confirm their agreement and authority.
  • Membership Agreement for LLCs: This agreement details the rights and responsibilities of members in a limited liability company. It parallels the Business Signature Card by designating who can act on behalf of the LLC.
  • Signature Verification Form: Used by banks to confirm the authenticity of signatures, this form is similar in function to the Business Signature Card, which also verifies the identities of authorized signers.
  • Vendor Authorization Form: This form allows specific individuals to make purchases or contracts on behalf of a business. It mirrors the Business Signature Card by identifying who has the authority to act financially.
  • Trustee Resolution: In a trust context, a trustee resolution authorizes individuals to act on behalf of the trust. This document shares the same structure as the Business Signature Card, including signatures and specified authority.

Dos and Don'ts

When filling out the Business Signature Card form, it is important to follow specific guidelines to ensure accuracy and compliance. Below is a list of things you should and shouldn't do.

  • Do use BLACK or BLUE ink for all signatures.
  • Do place signatures within the box boundaries only.
  • Do indicate if the signature is Manual or a Facsimile in the “PRINT NAME” box.
  • Do provide a Manual Signature if you are also providing a Facsimile Signature.
  • Do cross out all unused signature boxes for security purposes.
  • Don't overlap signatures in the designated boxes.
  • Don't leave any signature boxes empty if they are meant to be filled.
  • Don't forget to review the information for accuracy before signing.
  • Don't ignore the requirement to provide an authorized signature and title.

Following these guidelines will help ensure that your Business Signature Card form is completed correctly and efficiently.

Misconceptions

  • Misconception 1: The Business Signature Card is only for new accounts.

    • This form is primarily designed for new accounts, but it can also be used to update signatures on existing accounts. If there are changes in authorized signers, this card should be filled out to reflect those updates.

  • Misconception 2: Only one signature is needed for all transactions.

    • Depending on the account setup, multiple signatures may be required for different transactions. The form allows for additional signatures to be added, ensuring that all authorized individuals are recognized by the bank.

  • Misconception 3: A facsimile signature is sufficient without a manual signature.

    • While a facsimile signature can be used, the form requires that a manual signature be provided as well. This is for security reasons and helps verify the identity of the signers.

  • Misconception 4: The bank will automatically update signatures without a new form.

    • It is essential to submit a new Business Signature Card whenever there are changes to authorized signers. The bank will not make updates based on verbal requests or previous forms.

  • Misconception 5: All signatures must be in black ink.

    • The instructions specify that either black or blue ink can be used. This flexibility allows for personal preference while maintaining clarity in documentation.

  • Misconception 6: The bank does not need to verify the signatures provided.

    • The bank takes signature verification seriously. They will verify the signatures against the records before allowing any transactions, ensuring that only authorized individuals can act on behalf of the account.

  • Misconception 7: Once signed, the Business Signature Card is permanent.

    • The Business Signature Card is not a permanent document. It can be updated or replaced as needed, particularly when there are changes in the account or the individuals authorized to sign.

Key takeaways

Filling out the Business Signature Card form is a crucial step for establishing a new account with a financial institution. Here are some key takeaways to consider:

  • Use Appropriate Ink: Always fill out the form using black or blue ink to ensure clarity and compliance.
  • Signature Placement: Signatures must be placed within the designated box boundaries. Avoid overlapping signatures to maintain the integrity of the document.
  • Manual vs. Facsimile Signatures: Clearly indicate whether the signature is manual or a facsimile in the “PRINT NAME” box. If providing a facsimile signature, also include a manual signature.
  • Cross Out Unused Boxes: For security purposes, cross out all unused signature boxes before signing the card to prevent unauthorized use.
  • Authorized Representative Certification: The form must be signed by an authorized representative who certifies the accuracy of the information provided.
  • Agreement to Terms: By signing the form, the account holder agrees to abide by the terms and conditions set forth by the bank.
  • Revocation of Authority: The bank will continue to rely on the authority of the signers until a written revocation is received and processed.
  • Verification Process: The bank will verify the information and signatures provided before the account is officially opened.
  • Multiple Signatures: If there are additional signers, ensure that each one completes their respective sections accurately to avoid delays in account setup.

Completing the Business Signature Card correctly helps streamline the account opening process and ensures that all parties involved are properly authorized to conduct transactions.