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Blank Bill of Lading with a Supplement PDF Form

A Bill of Lading with a Supplement form is a crucial document used in the shipping industry to detail the types, quantities, and destination of the goods being transported. This document serves as a receipt for the items shipped, an agreement between the carrier and the sender, and sometimes, as a document of title that allows the transfer of goods. For those involved in shipping or receiving goods, understanding how to properly fill out this form is essential for ensuring the smooth transport and delivery of items.

Click the button below to learn more about how to properly fill out the Bill of Lading with a Supplement form and ensure your goods are accurately tracked and delivered.

Blank Bill of Lading with a Supplement PDF Form

Content Overview

In the complex and ever-evolving landscape of shipping and logistics, the Bill of Lading with a Supplement form plays a pivotal role, serving as the linchpin in the secure and efficient movement of goods across borders and through various channels of distribution. This critical document, embodying a wide array of essential details, acts not only as a receipt for shipped goods but also as a legally binding contract between the carrier and the shipper, outlining the terms under which goods are transported. Moreover, it serves a dual purpose by including a supplement form, which provides additional space for specifying particulars that cannot be confined within the standard Bill of Lading. This enhancement is indispensable for ensuring that all pertinent information is accurately captured and communicated, thereby minimizing the risk of misunderstandings and disputes. The inclusion of the supplement form underlines the industry's recognition of the need for adaptability and precision in documenting the intricacies of freight movement, emphasizing the importance of clear and comprehensive exchange of information in the logistics chain.

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Date:	BILL OF LADING		Page 1 of ______
SHIP FROM
Name:		Bill of Lading Number:__________________
Address:
City/State/Zip:			B A R C O D E S P A C E
SID#:	FOB: o
SHIP TO		CARRIER NAME: _________________________________

Name:	Location #:____
Address:
City/State/Zip:
CID#:	FOB:	o

THIRD PARTY FREIGHT CHARGES BILL TO:

Name:

Address:

City/State/Zip:

SPECIAL INSTRUCTIONS:

Trailer number:

Seal number(s):

SCAC:

Pro number:

B A R C O D E S P A C E

Freight Charge Terms:

Prepaid ________

Collect _______ 3rd Party ______

oMaster Bill of Lading: with attached

(check box) underlying Bills of Lading

CUSTOMER ORDER NUMBER

# PKGS

CUSTOMER ORDER INFORMATION
WEIGHT	PALLET/SLIP	ADDITIONAL SHIPPER INFO
	Y OR N

GRAND TOTAL

CARRIER INFORMATION

HANDLING UNIT		PACKAGE

QTY	TYPE	QTY	TYPE

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be

so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #	CLASS

R E C E I V I N G

S T A M P S P A C E

GRAND TOTAL

Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or	COD Amount: $____________________
declared value of the property as follows:	COD Amount: $____________________
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding	Fee Terms: Collect: ¨	Prepaid: o
__________________ per ___________________.”	Customer check acceptable: o

NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. - 14706(c)(1)(A) and (B).

RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.

The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.

_______________________________________Shipper Signature

SHIPPER SIGNATURE / DATE

This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.

Trailer Loaded: Freight Counted:

p By Shipper p By Shipper

p By Driver p By Driver/pallets said to contain

pBy Driver/Pieces

CARRIER SIGNATURE / PICKUP DATE

Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.

SUPPLEMENT TO THE BILL OF LADING Page _________

Bill of Lading Number: __________________

CUSTOMER ORDER INFORMATION

CUSTOMER ORDER NUMBER # PKGS WEIGHT

PALLET/SLIP

Y OR N

ADDITIONAL SHIPPER INFO

PAGE SUBTOTAL

CARRIER INFORMATION

HANDLING UNIT	PACKAGE

QTY TYPE	QTY TYPE

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #

CLASS

PAGE SUBTOTAL

➤ PDF File

Form Specifications

Fact Number	Description
1	A Bill of Lading with a Supplement form is a legal document used in the shipping industry to detail the types, quantities, and destination of the goods being carried.
2	This document serves as a contract between the shipper and carrier for the transportation of goods.
3	It acts as a receipt of shipment when the goods are delivered at the predetermined destination.
4	The supplement form is typically used to provide additional details not covered in the standard Bill of Lading.
5	These additional details may include special instructions, hazardous materials information, or other pertinent details about the cargo.
6	For shipments within the United States, the Uniform Commercial Code (UCC) generally governs the use of the Bill of Lading and its supplements.
7	In international shipping, the Carriage of Goods by Sea Act (COGSA) may apply, providing certain legal standards and liabilities for international transport.
8	Digital versions of the Bill of Lading and supplement forms are increasingly being used, which improves the efficiency of shipment processing and tracking.
9	State-specific laws and regulations may also impact the form and use of the Bill of Lading and its supplement, particularly regarding intrastate shipments.

Bill of Lading with a Supplement: Usage Guidelines

When shipping goods, using a Bill of Lading (BOL) with a Supplement form is crucial. This document serves as a contract between the shipper and the carrier, detailing the type, quantity, and destination of the goods being transported. It also ensures the goods are correctly accounted for and handled throughout their journey. Next, we'll guide you through the steps of properly filling out this form to make sure your shipment is well documented and legally protected.

Start by entering the shipper's name and address in the designated field. This identifies who is sending the goods.
Fill in the consignee's name and address. This specifies who will receive the shipment at the destination.
Record the originating (pickup) location and the destination address to ensure accurate routing and delivery of the cargo.
Specify the date of the shipment to track when the goods were sent and anticipate when they will arrive.
List the details of the goods being shipped, including the quantity, description, weight, and any special handling instructions. Accuracy here is key to avoid disputes and ensure proper care.
Indicate the type of packaging used, such as boxes, pallets, or crates, to inform handlers about the best way to secure the cargo during transit.
Enter the freight class for your shipment. This classification helps in determining the shipping charges based on the nature of the goods.
Detail any additional services required, like insurance or expedited shipping. This ensures the carrier knows and agrees to provide these services.
If applicable, fill out the Supplement section with any extra information needed for special circumstances or additional cargo details not covered in the main form.
Sign and date the Bill of Lading. The shipper's signature verifies that the information provided is accurate and agrees to the terms of the shipping contract.

Completing the Bill of Lading with a Supplement form is a straightforward process that plays a vital role in the shipping industry. By meticulously following these steps, shippers can ensure that their goods are transported under a clear, enforceable agreement with their carrier, safeguarding against common shipping and handling issues. This not only helps in managing the logistics more efficiently but also in building trust and accountability between shippers and carriers.

Your Questions, Answered

What is a Bill of Lading with a Supplement form?

A Bill of Lading with a Supplement form is a legal document used in the shipping industry. It serves as a contract between the shipper and the carrier detailing the type, quantity, and destination of the goods being shipped. The supplement form includes additional information or modifications that are not covered in the original Bill of Lading.

Why is the Supplement form necessary?

The Supplement form is necessary when changes need to be made after the original Bill of Lading has been issued or to provide detailed information not included in the original document. This could be due to changes in the shipment details, corrections, or additional terms agreed upon between the shipper and carrier.

How does one obtain a Bill of Lading with a Supplement form?

Usually, the carrier or the shipping company provides the Bill of Lading with a Supplement form when the service is requested. It can also be obtained through shipping agents or by using templates available online. However, it is crucial to ensure that any form used meets the legal requirements and industry standards.

What happens if the information in the Supplement form contradicts the original Bill of Lading?

In cases where the information in the Supplement form contradicts the original Bill of Lading, the details in the Supplement form usually take precedence. This is because the Supplement form is intended to reflect the most current and accurate details of the agreement between the shipper and the carrier. However, any contradiction should be clearly indicated and agreed upon by both parties to avoid disputes.

Can anyone other than the original parties make changes using the Supplement form?

Typically, changes to the shipping agreement documented in the Bill of Lading must be approved by both the original shipper and the carrier. Depending on the terms of the agreement and the nature of the changes, third parties such as customs agents or legal representatives may make changes, but this should only occur with the explicit consent of the original parties involved.

Is a Bill of Lading with a Supplement form legally binding?

Yes, a Bill of Lading with a Supplement form is legally binding. It serves as evidence of the contract between the shipper and the carrier regarding the transport of goods. The information contained in both the original Bill of Lading and the Supplement form are critical in case of disputes, loss, or damage claims, making it an essential document in the shipping process.

Common mistakes

When filling out a Bill of Lading with a Supplement form, attention to detail is critical. This document, used to detail goods being shipped from a seller to a buyer, plays an integral role in the shipping process. Despite its importance, a surprising number of people make avoidable mistakes that can complicate shipments, lead to disputes, or even result in financial losses. Below, let’s unveil some common pitfalls encountered during this essential task.

Not double-checking for accuracy. It’s easy to overlook, but every piece of information needs to be accurate. An incorrect address, item description, or weight can lead to delays, lost shipments, or additional charges.
Skipping over required fields. Every section of the Bill of Lading with a Supplement form serves a purpose. Leaving fields blank because they seem irrelevant or because you’re in a hurry can create issues later, especially when clarifications are needed or disputes arise.
Overlooking the need for detailed descriptions. Vague descriptions of the shipped items are a common misstep. Detailed descriptions, including model numbers, quantities, and special handling instructions, ensure that your goods are handled properly and can expedite the shipping process.
Using improper or unclear terms. Shipping terms, also known as incoterms, spell out the responsibilities of the buyer and the seller. Using incorrect terms, or not specifying them clearly, can lead to misunderstandings about who is responsible for shipping, insurance, and customs duties.
Failing to specify the correct type of movement. The Bill of Lading should clearly state whether the shipment is FOB (Free on Board), CIF (Cost, Insurance, and Freight), or another type of movement. The wrong choice can affect shipment costs and responsibilities.
Omitting contact information. Both the sender and receiver’s contact information should be thoroughly provided. Forgetting to include phone numbers or email addresses can slow down customs clearance and delivery.
Not retaining a copy. Lastly, not keeping a copy of the Bill of Lading with its supplement can lead to significant headaches. This document is your proof of what was agreed upon should any questions or disputes arise with the shipment.

In summary, filling out a Bill of Lading with a Supplement requires careful attention to detail and an understanding of its components. Avoiding these common mistakes can prevent a lot of unnecessary trouble, ensuring your goods are shipped smoothly and efficiently. Remember, this form is not just paperwork; it's a crucial part of the shipping process that warrants your full attention.

Documents used along the form

In logistics and trade, the accuracy and completeness of documentation are paramount. Alongside the Bill of Lading, which acts as a key document evidencing the contract of carriage, receipt of goods, and title to the goods, there are several other essential documents. These documents ensure the smooth passage of goods from seller to buyer and compliance with legal and customs regulations. Highlighted below are seven important documents that are frequently used in conjunction with the Bill of Lading with a Supplement form, each serving its unique role in the shipping and logistics chain.

Commercial Invoice: This document provides a comprehensive account of the goods being shipped. It includes the seller and buyer's details, a description of the goods, their value, and the terms of sale. It's crucial for customs clearance and determining duties.
Packing List: Detailing what is packed in each shipment, the packing list complements the Bill of Lading. It helps in identifying the contents of the package, ensuring that all goods are accounted for during loading and unloading.
Certificate of Origin: A critical document that certifies the country in which the goods were manufactured. Its importance lies in its role in determining tariffs and adhering to trade agreements or regulations.
Insurance Certificate: This document verifies that insurance coverage is in place for the goods being shipped. It is essential for the buyer to claim any damage or loss during transit.
Shipper’s Export Declaration (SED): Required by the U.S. Census Bureau for exports that exceed a certain value. It provides vital export statistics and serves as a source for checking export compliance.
Letter of Credit: Often used in international transactions, this document from a bank guarantees that a buyer's payment to a seller will be received on time and for the correct amount. It’s crucial in providing security to the transaction.
Export License: Necessary for the export of goods that are controlled for export by regulatory authorities. It signifies compliance with export regulations and permissions for the goods to leave the country.

Each of these documents plays a vital role in the international trade ecosystem, ensuring that goods move from seller to buyer in a regulated, secure, and efficient manner. When used together, they provide a robust framework that supports the logistical aspects of global trade, underpining the smooth operation of supply chains worldwide. For businesses engaged in international trade, understanding and managing these documents is essential for success.

Similar forms

A Waybill: Just like a Bill of Lading with a Supplement form, a waybill is a document issued by a carrier giving details and instructions relating to the shipment of a consignment of goods. Typically, the waybill accompanies the shipped goods, no matter the mode of transportation, and details the route and eventual destination.
A Warehouse Receipt: This document serves as proof that goods have been deposited in a warehouse. Similar to the Bill of Lading, it outlines the specifics of the stored items, such as quantity and condition, and it’s used for transactions while the goods are stored.
An Air Waybill (AWB): For air transport, an AWB operates similarly to a Bill of Lading, acting as a receipt for cargo and a contract for carriage between the shipper and the carrier. However, unlike a traditional Bill of Lading, an AWB is not a document of title to the goods.
A Certificate of Origin: This document certifies that goods in a particular export shipment are wholly obtained, produced, manufactured or processed in a particular country. While it primarily serves to verify the goods' origin, it’s akin to the Bill of Lading in its role in international trade transactions.
An Insurance Certificate: Similar to the cargo details and value declaration in a Bill of Lading with a Supplement, this document certifies that an insurance policy has been taken out on the shipped goods. It outlines the terms and conditions under which the goods are insured, providing assurance to the parties involved.
A Packing List: While more detailed concerning the specifics of the cargo, like weight, dimensions, and packing type, a packing list complements the Bill of Lading. Together, they provide a complete inventory of the goods being shipped, their condition, and how they are packed.

Dos and Don'ts

The Bill of Lading (BOL) with a Supplement form is a crucial document in the shipping industry, acting as a contract between the shipper and the carrier. It outlines the details of the goods being transported, terms of delivery, and liabilities. To ensure accuracy and avoid potential disputes or delays, it's important to observe certain dos and don'ts while filling out this form.

Things You Should Do

Verify all information before filling out the form, including the accurate description of the goods, quantity, and weight. Incorrect or vague details can lead to disputes and penalties.
Ensure that the shipper's and receiver's information is complete and accurate, including addresses and contact details. This facilitates smooth delivery and communication.
Specify the terms of delivery clearly. Whether it is FOB (Free On Board), CIF (Cost, Insurance, and Freight), or others, these terms determine responsibilities and risks.
Sign and date the form as required. An unsigned BOL may not be legally binding and can complicate claims processes.
Attach the Supplement form securely if additional space is needed. Ensure that it is referenced properly in the main BOL to avoid loss or confusion.
Keep a copy of the filled-out BOL and Supplement for your records. This can be crucial in case of discrepancies or for future reference.

Things You Shouldn't Do

Avoid leaving blank spaces. If a section does not apply, mark it as "N/A" (Not Applicable) to show it was considered but deemed irrelevant.
Don't use ambiguous language. Be as specific and clear as possible to prevent misunderstandings or misinterpretations.
Avoid guessing weights and measures. Use accurate scales and methods to ensure the information is precise, as inaccuracies can lead to charges or fines.
Don't overlook the need for supplemental documentation if the goods require special handling or are hazardous. This documentation is critical for safety and legal compliance.
Avoid signing the BOL without reviewing every detail. Errors or omissions can become legally binding once the document is signed.
Don't delay updating the BOL if there are changes. Prompt communication of any modifications is necessary to maintain accuracy and legal standing.

Misconceptions

The Bill of Lading with a Supplement form is crucial for businesses involved in shipping goods. However, there are several misconceptions about it that need to be clarified. Understanding these can help ensure smoother transactions and better compliance with shipping and legal requirements.

It’s just a simple form. Many think the Bill of Lading (BoL) with a Supplement form is straightforward, but it actually contains crucial details about the shipping agreement, including terms and conditions that are legally binding for all parties involved.
Only needed for international shipments. While it's vital for international trade, a BoL with a Supplement form is also used in domestic shipping to record the receipt of goods and the conditions under which they’re transported.
It serves only as a receipt. Beyond acting as a receipt for the shipment, this document serves as a contract between the shipper and carrier and, in many cases, as a document of title that conveys ownership of the goods.
Any errors are inconsequential. Mistakes on a BoL with a Supplement can lead to disputes over shipment quantity, quality, or condition, potentially resulting in financial losses or legal challenges.
Electronic versions aren’t legally valid. This isn't true; electronic BoLs (eBoLs), including those with supplements, are increasingly recognized and can be legally binding if all parties agree to this format.
It’s the carrier’s responsibility. While carriers do issue the BoL, shippers must ensure the information is accurate and complete. Misunderstandings about this responsibility can lead to incorrect or incomplete documentation.
One size fits all. Although standard forms exist, BoLs with Supplements often need to be tailored to reflect specific agreements, conditions, or legal requirements pertinent to the shipment, the goods, or the jurisdictions involved.
Alterations are not permitted. Corrections or amendments can be made to a BoL with a Supplement form; however, all parties involved must agree to and acknowledge these changes to ensure the document’s integrity.
It’s only about logistics. The BoL with a Supplement goes beyond logistical details. It also has financial implications, especially concerning the sale and purchase agreements it supports, affecting payment terms and securing transaction value.

Clarifying these misconceptions is fundamental for anyone involved in shipping goods, as understanding the true nature and importance of the Bill of Lading with a Supplement form can prevent legal issues and facilitate smoother operations.

Key takeaways

When filling out and using the Bill of Lading with a Supplement form, it's important to keep several key points in mind to ensure the process goes smoothly and all legal requirements are met. Below are essential takeaways that can help guide you through the process:

Accurate Information is Critical: Ensure all details on the Bill of Lading (BOL) and its supplement are accurate. This includes the names and addresses of the shipper and receiver, detailed description of the goods, and the exact quantity being shipped.
Understanding the Purpose: The Bill of Lading serves as a receipt for the goods shipped, a contract between the shipper and carrier, and a document of title for the goods. Its supplement often includes additional details not covered in the main document.
Legal Implications: The BOL is a legally binding document. Once signed, it indicates that the carrier has received the cargo as described and agrees to its transportation under the terms stated.
Carrier Information is Essential: Include comprehensive details of the carrier, including the name, address, and contact information. This helps in case of disputes or claims.
Descripción detallada de la carga: A comprehensive description of the goods, including type, quantity, and, if applicable, hazardous material designations, is crucial for legal and safety reasons.
Special Instructions Must Be Clear: If there are specific handling instructions due to the nature of the goods (fragile, perishable, hazardous), these should be clearly marked on the BOL and its supplement.
Confirm Terms and Conditions: Both parties should agree on the terms and conditions of the transportation service, including delivery timelines, and ensure they are explicitly stated in the document.
Keep Records: Retain a copy of the BOL and its supplement for your records. This is essential for tracking, auditing purposes, and resolving any disputes or claims.
Inspection on Delivery: Upon delivery, the goods should be inspected in the presence of the carrier representative before signing the receipt section of the BOL. Notate any discrepancies.
Understand the Role of the Supplement: The supplement to the BOL allows for additional information or special instructions that do not fit on the standard BOL. It's an integral part of the shipping documentation.

By paying attention to these key points, shippers and carriers can ensure that their goods are transported efficiently and legally, while minimizing the risk of disputes and misunderstandings.